2003
Minutes 2004
Minutes
2005
Minutes 2006
Minutes
2007
Minutes 2008
Minutes
2009
Minutes
2012
Aug 2012
WYAP
Board Meeting
AGENDA
Aug 13 2012
Opening
Minutes
Station Report
Financials
ACT Changes Sept 13
Sponsors Summer
Sponsors Football
Celebration
Parade?
Games
Concessions
Work Undone
Tower
EAS
Station transmitter
Generator
Anything else?
Station Report Aug 2012
DHHR worker Michele Cottrell
began work at the station July 27th. Her schedule is Monday thru Thursday
from 9 to 3pm. After a week or so of training and effort, Michele is doing
very well with a good on air voice. Not sure how long we’ll get to use
her, but while we’ve got her, a bunch of new PSAa are being recorded. She
also does an afternoon Michele’s Mix show. Listen in when you get the chance
Jim Ryan continues his RoHo
Show Wed and Friday’s beginning at noon. The hour long program includes
music of his choosing plus excerpts from area newspapers and commentary.
So far, a great long content show, much needed at a community radio station.
Rounding out the summer
offerings is Dave Derby who has been averaging a twice a week, three hour
show, Dave’s Time Tunnel.
The two computers in the
Live Booth continue to give us fits. Computer 2 often is in need of rebooting.
That’s the unit that also drives a web camera which has been on the fritz
for months.
Our new Bose PA system has
been used three times so far and is a big improvement over the old speakers.
Listeners in the parking lot remarked what a big chance it made when put
in use in June.
In the way of repairs, there
haven’t been. The antenna behind the station remains leaning after the
June 29th storm. The tower at Pete’s remaining leaning after that same
storm. As for hooking up the EAS and transmitter or checking out the generator,
just hasn’t been done yet.
Event wise, WYAP hosted
an old vehicle cruise in Aug 3. With 25 or more cars in the lot,
beautiful weather, Dave doing the DJ duties, and CHS girls doing concessions,
it was an excellent evening for the station.
Football season is right
around the corner. The sportscast gear is ready to go this year.
TG will once again head up the sportscasts and wants to air the five home
games and 2 away games (Braxton and Nicholas). Our sponsor campaign kicks
off next week. If TG can work out the two away games, YAP needs to come
up with the royalty fees and some gas money .
Welcome to Fall
AW
July 2012
Bd Meeting Minutes June 14 2012
Present: Fred and Elizabeth S, Dave
D, Andy, Pete
Motion by Dave , second
byf red, to approve the financial report. Decision made to pay the bare
minimum utility bills.
The membership campaign
has not got underway due to Andy dragging his feet getting the information
to Beth. Elizabeth wants added to the pledge letter: donation at any level
and you don’t have to volunteer at the station to be a member.
Fred and Elizabeth agreed
to loan the station the money to purchase the Bose PA equipment instead
of going to a bank. Motion by Dave, second by Andy, to accept the $2500
loan from Fred and Elizabeth S
Discussion on
the light turnout during jam and Celebrations. Dave thought people are
going other places instead. Fred felt the problem was with Andy. Pete thought
there were more opportunities now than a few years ago.
Two new basketball
courts are now in use compliments donations from the Sampsons and Shipleys.
Thanks
7pm Adjourn
June 2012
WYAP-LP 101.7 FM
Board Meeting
A G E N D A
June 14 2012
5:15pm
At the Station
Everyone Welcome
Opening
Finances
Financial Report
We’re Broke
Unpaid Bills
Membership Campaign
Sponsors
ACF Grant Letter Sent
Using Digest Grant
Jam Update
Turnouts
Sound System
Welcome Center
Station Report
Roho Show, Vicky Show
Loss of programming
Anything Else
June 2012 Financial Report
102.98 Bingo Acct. Balance as of 5/31/12
(no activity)
1,111.41 Beginning Balance
Checks Written:
16.00 Ck # 2298 Beth Duffield –
2 hrs. April
350.00 Ck # 2299 Elk Power - power
2,000.00 Ck # 2301 Peter Triplett
- reimburse
16.00 Ck # 2302 Beth Duffield –
2 hrs. May
257.89 Ck # 2303 State Auto - 1/2
yr. insurance
35.00 Ck # 2304 El Deems – grass
cutting
14.80 POS K-Mart – 5/21/12
290.44 POS Wal-Mart – 2 basketball
court 5/21/12
54.75 POS Oriental Trading – Summer
Jam 5/23/12
8.14 POS Go-Mart – 5/29/12
2,075.00 Deposit Made 5/10/12
80.00 Deposit Made 5/18/12
223.39 Ending Balance as of 5/31/12
Checks written since this
bank statement as of 5/31/12:
100.00 Ck # 2305 Danny Sizemore
- rent (5/24/12)
25.00 Ck # 2306 Terry Allen – June
2 Jam (6/2/12)
16.00 Ck # 2307 Beth Duffield -
2 hrs. June (06/9/12)
10.60 POS Family Dollar – supplies
(6/2/12)
Deposits Since Last Statement
(as of 6/9/12):
390.00 To be Deposited:
$350.00 (BB Court Donations: $150.00
Fred & Elizabeth Sampson; $200.00 Gary &
Becky Arnold)
$40.00 (Star Communications
– sponsor)
41.00 To be Deposited: $15.00
(water sales 5/26 & 6/2); $26.00 (raffle 6/2)
502.79 Best Guess as of 6/9/12
Bills Due:
280.05 Telephone due 6/11/12
565.00 Advertising – Delta Communications
(as of 4/26/12)
250.32 Electric due 6/20/12
118.23 Wa Wa due 6/20/12
82.33 Southern States 6/30/12
125.00 SESAC Music License Account
263.00 ASCAP
321.36 Broadcast Music Inc.
25.00 Sec. Of State – Annual Report
due 6/30/12
Prepared by bd
June Jam Report
June 14 2012
So far during this
season….
Our PA system is working
fine. The process of getting the audio on the radio is something else.
During the Memorial show the sound was good. Not so during the next program
where a loud hum was noticed on the dial. Pete thinks it might be related
to having an “amp” connected to the mixer board. For the June 9th program
we set a mic in front of a stage monitor. We got the sound on the radio
but one listener in Ivydale commented voices came across real loud while
the music was faint and at times, would come and go.
Volunteers musicians
have all showed up on time. We have received no comments on the $25 token
gift we’re offering this year but one musician from Weston said he appreciated
the help on his gas bill.
This year YAP
added the Kazoo band. After three performances, it is a welcome addition,
the crowd seems to laugh and enjoy the players, and it’s a great way to
get audience participation. We will need to order some more of the
kazoos before the end of the season.
We have four sponsors
in 2012. Invoices ($50each) will go out at the end of the month.
The WV Tourism office
has provided the station several handout brochures as well as lapel pins.
Leftovers from the bingo operation are also being handed out. We should
have enough of each to make it thru June and hopefully can restock with
other freebees for the Labor day Celebration.
Whether it’s 90 degrees
or 65, crowds have been light. Flyers have been put up, the kiosk &
marquee are being used, and newspaper ads have been published. Even with
weather cooperating, not sure of the reason for the small turnouts.
The CHS concessionaires
have showed each night and say they are doing well. The first night they
ran out of supplies after selling 63 hot dogs.
With Tiff (and Keith)
away from service two nights, it has been very helpful to have Fred, Elizabeth,
Dave, and Pete available to make up the shortfall.
Eagle did most of
the diggin to reroute the service connections for the Welcome Center. Unfortunately
additionally shovel work was needed. As of today, the hard part is done
($25 to Ed Deems and helper). The main line if ready to be cut into and
connected to the new plumbing.
With rock n roll planned
for the final June Jam, we continue to offer great outdoor offerings and
at the right price.
AW
Bd Meeting Minutes from May 14 2012
Present: Dave D, Elizabeth and
Fred S; Pete, Andy
May 14 2012
Station Report motion
by Dave, second by Elizabeth, passed. Fred and Elizabeth agreed to donate
$$ for a new outdoor basketball court.
Motion by Fred, second
by Andy to go to the Bank of Gassaway for a gap funding loan for Budget
Digest grant totaling $2500. Motion passed.
WYAP will form a
kazoo band for June Jam as a stage band. Fred S will be the Band Director.
4 doz kazoos will be ordered.
Board consensus
to pay the minimum bill pay outs including the lot rent .
Discussion on approaching
volunteer groups in the northern and southern end of the county to serve
as satellite stations when the FCC opens the license widow for low power
stations. Andy will approach Lizemore and Big Otter FDs first.
No vote but consensus
to donate $25 to each band that performs during the 2012 June Jams.
6:455 adjourn.
May 2012
WYAP 101.7 FM Board Meeting
A G E N D A
May 14 2012
5:15pm
At the Station
All Welcome
Opening
Station report
Good Byes to Kayla
Scottie Hiatus
Welcome Center Needs
Kazoo Band needs
No new speakers yet
No wireless mics yet
Concessions
Volunteer support
Financials
Report
Budget Digest
ACT Success
Work Party Needed
Stage Washing
Flowers
Move junk underground
Basketball Courts
New flags needed
Anything else of note?
May 2012 Financial Report
102.98 Bingo Acct. Balance as of
4/30/12 (no activity)
601.41 Beginning Balance
Checks Written
300.00 Ck # 2296 Frontier – telephone
35.00 Ck # 2299 Brandi B. – grass
cutting
845.00 Deposit Made 4/9/12
1,111.41 Ending Balance as of 4/30/12
Checks written since this
bank statement as of 5/12/12
350.00 Ck # 2300 Black Diamond
- power (5/7/12)
2,000.00 Ck # 2301 Peter Triplett–
reimburse (5/9/12)
16.00 Ck # 2302 Beth Duffield -
2 hrs. (05/12/12)
Deposits Since Last Statement
as of 5/12/12
2,075.00 Made 5/10/12 - 2,000.00
Budget Digest Grant/75.00
820.41 Best Guess as of 5/12/12
Bills Due:
181.56 Telephone due 5/10/12
565.00 Advertising – Delta Communications
115.05 Electric due 5/20/12
82.33 Wa Wa due 5/20/12
125.00 SESAC Music License Account
263.00 ASCAP
321.36 Broadcast Music Inc.
257.89 State Auto – Commercial
Insurance – min. due 5/15/12
25.00 Sec. Of State – Annual Report
due 6/30/12
Prepared by bd
STATION REPORT
May 2012
It tough to say good
bye to a long term YAP volunteer. After four years on the air and at most
all station fundraisers and events, Kayla Farmer graduates from CHS this
weekend and is heading off to college. She plans to move to Putnam County
preparing for her first college semester. May 9th was her last show. She
will be sadly missed.
High schooler Scottie got
in the grease with his Mother and has been grounded for the last month
or so. With his summer booked solid with Upward Bound out of county travel,
no Launchpad McQuack until this fall. Scottie says he would
like to help with Jams if he’s in town.
The Welcome Center needs
to be hooked up if at all possible. D Sizemore said he had no problem with
the facility being moved right behind the station. TT with the Town thought
that location would make an easy hook up for sewer needs.
The station is real
short on funds but if we ain’t growing, we’re dead. We need to invest in
kazoos for the All County Kazoo show band.
A work party is desperately
needed. Clean carpets, moved tons of stuff under the station, clean windows,
clean the lot, and move PA system to station.
Computer 2 in the
live booth crashed last week. Pete was able to get it back up and running.
The main puter is scheduled for replacement . Maybe we should consider
two new live booth computers?
YAP is also having trouble
getting the web cams working; the automated temperature announcement
inserted in the playlist, and keeping the sound card refreshed so Edgar
the talking Computer head can make announcements (keeps saying, bad sound
driver)
AW
Board Meeting Minutes
April 9 2012
Present: Pete, Elizabeth,
Fred, Dana, Andy, Dave
Motion by Elizabeth,
second by Dave to close the Bingo account at the bank. Motion passed
During financial report
discussion, note to have Beth changed future Financial Reports to include
the date of the report for after statement postings as well as date of
each deposit. Andy will contact Beth
Long discussion on
how to improve the financial posture of the station. Consensus: start a
late membership campaign and add more on air announcements. Motion by Andy,
second by Dave to ask Beth if she would be interested in spearheading the
campaign. Motion passed
Discussion of planned
FCC announcements that new LPFM applications will be accepted sometime
later this year. To expand the coverage area, concensus, no vote,
to approach non profit groups in the North and Southeast to see is they
have an interest in partnering with WYAP to establish two new LPFM stations
to serve the county. Andy will locate and find the groups.
APRIL 2012
WYAP –LP 101.7 FM
BOARD MEETING
A G E N D A
April 12, 2012
6pm
At the Station
All Welcome
Opening
Minutes
Finances
Financial Report
Status of
2012 ACT grant
Status of Budget
Digest Grants
Operation budget
is shot
BMI, SSEAC, 3rd One, and
Insurance Due
Station report
June Jam vendor secured
Celebration Details
Begging For Dollars?
FCC LPFM License Chance Coming
Anything Ese
April 2012 Financial Report
101.98 Bingo Acct. Beg. Balance
1.00 Deposit Made 3/12/12
102.98 Bingo Acct. Ending Balance
As of 3/31/12
728.41 Beginning Balance
Checks Written
125.00 Ck # 2290 WVSSAC – Broadcast
Royalty
16.00 Ck # 2291 Beth Duffield –
2 hrs.
325.00 Ck # 2292 Elk Power
76.00 Ck # 2293 Clay Wa Wa
100.00 Ck # 2294 Dan Sizemore
35.00 Ck # 2295 El Deems – Grass
Cutting
70.00 Deposit Made 3/12/12
220.00 Deposit Made 3/12/12
260.00 Deposit Made 3/12/12
601.41 Ending Balance
Checks written since this
bank statement as of 4/7/12
300.00 Ck # 2296 Frontier – telephone
(03/27/12)
0.00 Ck # 2297 VOID
16.00 Ck # 2298 Beth Duffield -
2 hrs. (04/07/12)
Deposits Since Last Statement
as of 4/7/12
845.00 Deposit; 790.00 Donations/25.00
Bball Regional Sponsor/50 Bball Sponsor Reg Season
1130.41 Best Guess as of 4/7/12
Bills Due:
83.94 Telephone due 4/9/12
565.00 Advertising – Delta Communications
328.10 Electric due 4/20/12
39.25 Wa Wa due 4/20/12
125.00 SESAC Music License Account
263.00 ASCAP
316.52 Broadcast Music Inc.
Prepared by bd
STATION REPORT
April 2012
Projects still incomplete
include changing the antenna over to the telescoping tower and hooking
up the SAGE EAS box. Our Tele Co connection is willing to help with the
antenna move but just hasn’t had the time when the weather is, was, dry.
On the new box, it’s just a matter of making time which is in short supply.
A dozen or so new
PSAs have been added to the list in an attempt to freshen up our offerings.
Additional sponsorship and membership inserts have been added to the playlist
during the last three weeks.
Last month WYAP added a
union influenced pro labor daily hour program called Working Family Radio.
After airing it a 10 times, it’s professionally done with issues
close to home since the show originates in Pittsburgh.
Scheduling wise, we’re now
doing an hour of news or documentary laced between music offerings.
The Sports Circus Show has
been off the air for the last couple months due to work schedule issues
with Brian and staff.
101.7 FM was unable to sportscast
the CHS baseball season this year due to issues with getting enough free
cell phone air time to cover the many hours of on the air.
The main drive computer
went down three weeks ago and left us off the air for about 20 hours until
Pete could get to the station and remove some bogus unwanted crap. We appear
good to go now with the unit operating A OK right now. No other broken
gear to report at this time.
With Summer fast approaching,
we have to start working on the June Jams and Celebration programs. The
hope is to add lawnmower parades during each Celebration and the Clay County
All Star Kazzoo Band during each Jam.
Also, the Welcome
Center was taken out of service last fall when new neighbors moved next
door to the station. After talking with the Town Service Man, I believe
we can cheaply reconnect the much needed facility right behind the station
where the sewer and water lines run toward the ravine.
During this Board
meeting, we need to discuss cost of the Welcome Center and purchase of
100 Kazzoos. Also, we have a $1000 and $2500 grant ready to use right
now. We need good suggestions and start the ordering process ASAP
to have the gear here in time for the outdoor music season.
Prepared by A Waddell
YAP Bd Meeting Minutes from March
April 12 2012
Present: Tiffany F, Andy W, Elizabeth
and Fred S, Dana P, and Dave D
Motion by Dana, second
by Elizabeth, motion passed to close the Bingo account since we no longer
have a Bingo license
Motion by Tiffany,
second by Dave to pasy the $263 ASCAP fee. Motion passed
No word on whether
WYAP will receive ACT funding this year. Application was mailed Nov 2011.
Financial report
discussed. A $2500 Budget Digest grant is ready to use. Another $1000 grant
will be ready to use as soon as one more document comes to the County
Clerk’s office.
Liability insurance
premium is due July 1st.
Bd goal is to
get the Welcome Center moved into position and working for the Jam season.
Pete agreed to work on installing the EAS system.
Board agreed for Andy
do presentations to various non profits seeking a group in the North and
South to serve as “satellite” station sites if the FCC OK’s new low power
applications in the future. Motion by Elizabeth, second by Dana, Motion
passed to pursue two groups to participate.
Priorities given for using
grant funds. #1- outside speakers that aren’t heavy; #2 new live
booth computer; #3 purchase wireless mics for stage and discussion groups
Meeting adjourned 7:45pm.
Minutes by Tiff
MARCH 2012
AGENDA
WYAP Board Meeting
March 12 5:30pm
At the Station
Everyone Welcome
Opening
Financials
Beth Report
Budget Digest
request for 2012
We’re Broke
Station report
New Programs
Losing Kayla
Basketball season
Jerry Hubbard
Josh Shamblin
Regional Basketball
Game Royalty
Baseball Season
June Jams
Celebrations
FCC New Licenses Coming in 2012
March 2012 Financial Report
101.98 Bingo Acct.
1106.36 Beginning Balance
Checks Written
7.95 Auto – DB NOIB COM VITALWERK
200.00 Ck # 2286 Frontier - Telephone
100.00 Ck # 2287 Dan Sizemore
20.00 Ck # 2288 Beth Duffield
50.00 Ck # 2289 TG Griffith
0.00 Deposit Made
728.41 Ending Balance
Checks written since this
bank statement
125.00 Ck # 2290 WV SSAC
16.00 Ck # 2291 Beth Duffield (2
hrs.)
Deposits Since Last Statement
260.00 Deposit not made
220.00 220.00 B-ball Sponsors;
Dan Sizemore, Central WV Aging – Hershel Shamblin, Michelle Bodkins, Jeanie’s
Real Estate, Total Comfort LLC
70.00 70.00 Donation;
Star Communications – 20.00
B-ball Sponsor; Julie Derby – 50.00
1137.41 Best Guess as of 3/10/12
Bills Due:
283.97 Telephone
565.00 Advertising – Delta Communications
499.32 Electric
75.76 Wa Wa
125.00 SESAC Music License Account
263.00 ASCAP
312.00 Broadcast Music Inc.
Prepared by bd
February
2012
Feb
2012 Station Report
Due to moderate temps, WYAP is almost thru the winter without any major
freeze ups and outages. Special attention needs to made toward keeping
the thermostat turned off when overnight temps will be above freezing and
set on the lowest setting possible when colder temps are expected.
Such attention should really help with the power bill.
In January the station added a great show, What’s the Frequency Kenneth?.
With that addition, we are now offering a great stable of veteran newscasters
on a daily basis including, Democracy Now, Letter & Politics from Washington,
Ian Masters, Aljezra News, Behind the News (weekends) and the International
Newscast. YAP is now offering about 8 hours per day of independent news
and commentary shows between 7 and midnight, Monday thru Friday.
Cold weather and scheduling conflicts have stopped many of the locally
produced programs like AK94, Sports Circus, and Launch pad by Scottie.
Thursday evenings’ Roundtable discussion show returned to the air last
month with a new and improved format of having a special guest speaker
weekly. The change has added structure and direction to the running program.
With just a couple more basketball games to go, we’ve made it thru the
season with excellent programming and only a few instances of Frontier
DSL line drops. I think the number of drops was because the games were
played on various nights of the weeks instead of just Fridays like during
football season.
Since going on the air as WYAP we have used a free service called No-Ip
to keep our online presence up and running. Each month, someone has to
renew the free status monthly via receipt of an email and response
on their web site.. Last Friday that someone had forgotten to the update
and just before a very important B Ball game, we were knocked off the air
by No-Ip. Had it not been for Pete’s quick work, we would not have been
able to air the homecoming game.
The cost to upgrade from free No-Ip to a paid service is around $20 per
year, I plan to do that ASAP to prevent future outages.
Last month the each Board member agreed to approach the community for new
local programming. So far, no one has contacted the station about those
much wanted additions.
Report
prepared by AW
Bd
Meeting Minutes Dec 16 2011
Note:
Dec
2011 minutes were not available for the Jan 2012 meeting.
Present:
Fred, Andy, Dave, Tiff, Kayla
Discussion on possible locations for the 2012 season. Consensus of the
group: we don’t have enough volunteer labor to make a move and maintain
a larger presence. No vote but will stay in current leased location for
now.
Tiffany is handling the New Year’s Eve dance at the Senior Center. Discussion
on food and activities. No vote
WYAP has been given approval for $4000 in grants. Money has to be spent
and receipts turned in for reimbursement.
With Dawn sick, we’re in need of a replacement Bingo Guru. No one had suggestions
for a new person.
Munchies were had by all.
Report
prepared by Tiffany
Feb
2012 Financial Report
106.98
Bingo Acct.
3543.73
Beginning Balance
Checks
Written
13.52
Auto – Dollar General
24.63
Auto – Family Dollar
140.00
Ck #2278 Tiff F Reimburse for Halloween & Before
25.00
Ck #2279 Senior Center Rent Dance
100.00
Ck #2280 Dan Sizemore
110.00
Ck #2281 D Derby for Reduko
2121.00
Ck #2282 BSW EAS Box
300.00
Ck #2283 Elk Power
118.00
Ck #2284 Wa Wa
50.00
Ck #2285 Farm Store
565.00
Deposit Made
1106.36
Ending Balance
Checks
written since this bank statement
200.00
Ck #2286 Telephone
100.00
Ck #2287 Dan Sizemore
20.00
Ck #2288 Beth Duffield (2.5 hrs)
260.00
Deposit Since Last Statement
1046.36
Best Guess as of 2/9/12
Bills
Due:
385.29
Telephone
495.00
Advertising – Delta Communications
242.66
Electric
36.27
Wa Wa
Royalties
Galore too
Prepared
by bd
January
WYAP-LP
101.7 FM
Board
Meeting
AGENDA
Jan
16 2012 5:15pm
At
the Station
Everyone
Welcome
Opening
Finances
Report
New
Digest $$
Bingo
License
New
Year’s Eve Dance report
Station
Report
B
Ball
New
Programming
Pacifica
Increase
Location
Update
Valentine’s
Dance
Anything
Else
Jan
2012 Financial Report
Bingo
Acct 111.98
Checking
Beginning
Bal 3988.47
Checks
written
Auto
Family Dollar 10.82
Auto
Family Dollar 33.92
2275
Dan Sizemore 100
2276
Elk Power 250
2277
TG Griffith 50 gas reimburse for football
Ending
Bal 3543.73
Checks
written since this bank statement
2278
Tiff F 140 reimburse for Halloween and before
2279
Senior Center 25 rent dance
2280
Dan Sizemore 100
2281
D Derby 110 pay for Reduko
2281
BSW 2121.22 new EAS box
Deposit
since last statement 575.00
Best
guess as of Jan 6 2012 $1522.22
Bills
Due
ELECTRIC
375 pd 300
WA
WA 118 pd 118
Farm
Store 49 pd 49
Tel
285 pd 200
Royalties
are now due
Prepared
by aw
2011:
WYAP Year in Review
Non profit, membership supported, 101.7 FM has just finished another 12
months of serving Clay County West Virginia on the radio dial. During last
year there were many bumps in the road. There were successes too. Here’s
our recap for the community radio operation.
First some bad stuff. YAP radio sends its audio to the transmitter
site on top of Triplett Hill via a DSL high speed connection supplied by
Frontier Telephone Co. Whenever Frontier’s speed drops or stops, our audio
product suffers or goes away completely. Such was the case during 2011
peak usage times like Saturday night June Jam Concerts and Friday night
football game broadcasts. On several of those nights the molasses speed
was so slow, the audio broke down and WYAP lost many listeners. Letters
to Frontier and attempts for elected leader intervention has not been fruitful
to date.
Product wise, the station added several news and commentary programs from
the nationally recognized Pacifica Radio network. Sunday morning additions
now include the Bill Gaither Homecoming Show , John Sentell’s Bluegrass
Gospel Hour and the Old Gospel Ship programs. All three gospel shows offer
strong perspective and sound to our stable of programming. For other music
lovers, the Rock and Roll Omnibus program and The Blues Station , both
two hour offerings, add much color and insight to the offerings.
Since going on the air seven years ago, WYAP-LP has offered in-depth news
shows. Democracy Now has been aired since day one. This year, we added
Ian Masters daily broadcasts and the week day, live, call in show,
The Thom Hartmann Show. All three shows offer perspectives not often found
on mainstream commercial offerings.
In addition to long time high school broadcaster Kayla Farmer’s AK-94 Show
each Wed afternoon, Clay High’s Scottie Stone began airing his Tuesday,
after school show, last Fall. It’s great to hear young people on
the radio. By the way, more are needed. How about you?
Also in the plus column, mark a strong membership campaign last Spring.
Thank you. New and returning sponsors for the CHS football and basketball
seasons this fall helped grow the radio footprint in the county. Added
programming, new sponsors, and young people learning to broadcast, those
are all pluses.
The station’s mission statement has always been to grow County Clay with
news, events, and by empowering citizens with a place to speak and be heard.
One of those most successful events has been weekend music shows during
the warm weather months. In 2011, the “June Jams” concert series and holiday
weekend “ Small Town America” celebrations continued and were well
received. Vendor sales during those events raised funds for high school
groups.
Attempts to increase funds thru bingo contests came up short. When you
consider the cost of licensing, supplies, and time spent, WYAP broke about
even in 2011 during early Spring Bingo contests. The Board is now deciding
whether to include Bingo in the 2012 schedule.
It takes real money to keep even a small radio station on the air. Those
stepping up to the plate in 2011 as on air sponsors included: Asbury Law
Firm, TGF Tanning, Clay County Solid Waste Authority, Farmer's Market of
Clay, Nancy Updegrave Insurance Agency, Signature Signs, Deputy Miles Slack,
Clay County Circuit Clerk Mike Asbury, Clay County Prosecutor Jim Samples,
Bank of Gassaway,Helen Morris & Gene King, Total Comfort Heating &
Cooling,
Delegate David Walker, Delta Communications, Tiff’s Tee Shirts, Foodland
& Pharmacy, Clay County Solid Waste Authority, Big Otter Community
Center, Central WV Aging Services, Elk Valley Physical Therapy, Jason and
Michelle Bodkins, NAPA Auto Parts on Main Street , Jeanie’s Realty and
Auction Co, G&M Auto Repair, and Connie’s Drive Inn @ the Triangle
in Two Run.
2011 funding came from on air sponsors, membership dues ($20 annual) and
in kind grants and donations. Through the generosity of the county, WYAP
voted and ordered a new emergency alert system near the end of 2011. When
installed, the $2200 “box” will allow for new “amber alert” automated messages
from the state EAS offices plus enhanced weather advisory warning messages.
Many of the Board members and volunteers have been active since the idea
of a local radio station developed 12 years ago. With a few more years
on em and lots more gray hair, the setting up of gear when it’s 100 degrees,
digging out decorations in December when it was zero, and coming out late
at night when the station went off the air… it’s getting tougher to do.
Age has affected us all. Volunteers run the station. As with
any non profit group, new volunteers are needed behind the mic and behind
the scenes.
Continuing our mission, 101.7 staff and crew looks forward to 2012. Plans
include growing an all star Kazoo band for outdoor concerts and adding
decorated riding lawn mower parades during the Small Town America Celebrations.
Sounds like fun? You bet it is and much needed too.
See you on the radio in 2012.
2011
DECEMBER
WYAP 101.7 FM Bd Meeting
A G E N D A
Dec 16 2011 5:30pm
At the Station
Everyone Welcome
Opening
Financials
Bingo
Budget Digest Letter
Basketball Campaign
Station Report
B Ball Volunteers
New Earth Sky
Location Discussion, Pros and Cons,
Doability
New Year’s Eve
EAS Box
Discussion of Jan Election of Officers
Munchies Party
Board Meeting Minutes
Nov 15 2011, 5:30pm
Present: Fred Elizabeth, Josh, Andy,
Pete
Motion by Fred,
second by Elizabeth to approve minutes from the July and October meetings.
Unanimous acceptance.
No financial report was
presented. A gloomy bank statement was passed around with discussion following.
Pete announced that
Senator Bill Laird secured a $2000 Budget Digest grant for the station.
Expect those funds to be available for use sometime in 2013.
Station report was presented
and discussed. Fred is dropping his Thursday evening show but may resume
sometime in the future.
Much discussion was spent
on the major Frontier Tele Company DSL problem the station is experiencing.
With very slow speeds, our audio product is unacceptable during peek evening
hours like during ballgames. Our football season broadcasts were horrible
due to slow DSL. Fred agreed to contact Senator Manchin’s office
for intervention. Andy agreed to pen a letter to Frontier’s Ric Holiday.
Andy reported that
the national test of the new enhanced EAS system was a flop.
Tiff agreed to handle
the New Year’s Eve dance.
AW
STATION REPORT Dec 2011
We continue to add programming
to our line up. Top quality Earth and Sky is now aired weekday mornings.
Longer offerings (8 min segments) from that same agency are available and
may be added in 2012. Technology Bytes is a weekly 2 hour show on computer
stuff. Very interesting for the techy minded.
The World of Possibilities
with Marc Summer program is going out of business at the end of this year.
The Friday morning weekly was one of the very first programs the station
aired and was offered as an encore on Sunday afternoons. We’re going
to miss that caliber of air.
Basketball season is now
underway. After two boys games, equipment is working well. Returning Sportscasters
are TG and Josh for the boys’ games. We’re a little short on the girl’s
games with the loss of long time volunteers, Nada and Dawn. Josh has agreed
to handle the girl’s season with TG backing him up for some of the games.
We still need one more person for the girl’s games. Note: In press releases,
WYAP is now being mentioned as the local radio station. That’s quite a
change from 8 years ago. Thank goodness for the changing of the guard.
On air personalities
Dave, Scottie, Kayla continue to do well. The Sports Circus returned to
the airwaves with Brian King as the lead. The shows airs as Brian’s evening
schedule allows, usually early in the week around 6:30pm.
We’re going into the winter
months again without the antenna mounted on the new tower. The station
has not been winterized. The fall clean up didn’t happen. Summer gear has
not been stored at the shed. We remain without a working EAS system. Record
keeping is scant at best. We have no one actively looking for grant opportunities.
Other than that Ms Lincoln, how was the play.
Holiday wishes to one and
all as we start another year of community radio.
AW
November
BD MEETING AGENDA
Nov 15 2011
At the Station
5:30pm
Everyone Welcome
Opening
Finances
Bank Statement
Haunted House Proceeds
Spending Budget Digest Funds
Station Report
Football Season Finale
EAS Test Flops
New Programs
Haunted House Success
Sports Circus Returns
Basketball Season Comin’
Bingo Schedule
Winter Dances
Cleaning out the Station
Anything Else?
Meeting Minutes
for Oct 10 2011
Present: Tiff Farmer, Andy Waddell,
Pete Triplett, Kayla Farmer, Dave Derby
The FCC approved WYAP’s
license for seven years.
Paybacks include:
Tif to $60.
Station allowed Myers
Amusements to use our water supply. Alan Myers donted us $60 for the service.
Three bids for the new EAS
system reveal the cost to be around $2300 for the SAGE equipment. BSW appears
to be the low bidder.
Danny Sizemore is
the new owner of the Fas Chek building and parking lot which YAP uses.
Monthly rent after the change was set at $100 . Our first rent check was
mailed out on time.
During the Station Report
the Frontier DSL failures were again addressed. During most of the Friday
night football games, our audio experienced many drops, stutters, and packet
losses resulting in horrible conditions for our listeners. The problem
is very slow DSL speed. At this point, options for changing the service
away from Frontier, do not exist.
Jimmy D has just about
completed the telescoping tower support improvements.
Our water bill went
up. After talking with town service personnel, turns out, the new
trailer behind the station was hooked to our service for a couple weeks
until they got their own line installed.
The number 2 computer
in the live booth blew up. A IBM unit was purchased from Delta and installed
since last Bd meeting. WYAP still owes for the unit.
Jerry Hubbard is the new
football sportscaster replacing Josh Shamblin. Hubbard has expressed an
interest in doing other sports events as well as a weekly live show at
the station.
Two high school girls have
expressed an interest in doing weekly after school shows on Mondays.
We have another first
for the non profit. During this year’s Apple Festival, we hosted and displayed
a very nice looking decorated truck and trailer complete with our own Labor
Day queen and Tiffany singing tunes along the route of the 60 minute parade.
The Board voted to
expense up to $100 for the Haunted House fundraiser to be held for the
three days around Halloween. Tif Farmer is the lead with Telena Koch providing
a bunch of volunteer support. Volunteers will be needed for the event.
So far, Tif, AW, Pete and Kayla have stepped up to the plate.
STATION REPORT
Nov 2011
The telescoping tower is now
ready for use.
The first ever WYAP Haunted
House was a huge success. In addition to a net gain of around $575, the
community response was outstanding. Tif Farmer and Telena Koch organized
and ran the event. In all, we had around 20 volunteers making the scare
time possible. All did well and without any “incidents” or injuries.
Around 300 entered Murder Market as it was called. It will be hard to top
the event next year, It was great and increased our community footprint
a bunch.
New public service announcements
have been added to our playlists as well as four new days of programming.
The nationally syndicated Earth and Sky program has been added to our stable
of quality shows.
Our two new female high
school volunteers do not happen.
Basketball season is just
around the corner. TG and Jerry have agreed to do the boys home games.
Dale and Nada will not be doing the girl’s games. We are in need of two
sportscasters and sponsors to make this happen. TG and Jerry are talking
about doing some of the girl’s games if other volunteers are not located.
We are in real need of a
work party as we start winter. All of the June Jam equipment is still at
the station and limiting our use of Room B. We also need to get out our
Thanksgiving and Christmas decorations before cold weather arrives. Any
volunteers to help with the task?
AW
October
Oct 10 2011 5:15 pm
AGENDA
At the Station
Everyone Welcome
Opening
Financials
Report
Perry Budget Digest
ACF Grent Received
Buying SAGE EAS system
Station Report
New programs Earth Sky, Inside
Out, Classics
New Broadcasters
CCHS News Report
Tower Up and Ready
Security update
Halloween Haunted House Fund Raiser
Bingo Schedule
Oct 2011 Station Report
WYAP sends all audio
to the transmitter via Frontier DSL. So far during each 2011 football,
our broadcasts have been all but unusable due to drops, breaks, stalls,
and buffering. Each week our DSL speed drops down to something as
slow as dial up. During the Oct 7th game I reduced the numbers of
online listeners and the quality came back.
We have to do something
or quit offering online listening
Our line up of quality
programming increased in Sept with the addition of a nationally syndicated,
Earth and Sky show. We also added one more Pacifica offering, the Ian Masters
Insider Show. Returning to our late night shows is Jake Longwell’s Classics
show.
High School Junior Scott
Stone is now airing his show each Tuesday at 3:30pm. In addition to independent
artists from around the nation, Scottie provides lots of tidbit newsy stuff
from gawker
At the suggestion
of TG Griffith, CCHS Principal Melinda Isacs is organizing a school based
5 minute show produced by students. The program will include lots of CHS
news and sports. The weekly offering will be aired during high school broadcaster
shows and during upcoming ballgames.
Jimmy Derby increased the
station security with bars on the windows, improved lock and hasp, and
better performing front door. Up at the transmitter site, the telescoping
tower is once again upright and ready for the antenna. AW will contact
someone with a bucket truck to make the switch.
The puter at the shed
crapped out two months ago. It has since been replaced with an IBM unit
Oct 2011 Financials (for month of
Sept)
Beginning balance 4153
Debits
2251 Jimmy Derby 45
2252 USPO 42
2253 Kates 31
balloons
Deposits
981
Ending balance
4945
Since last statement
Checks written
Apple Float Candy ???
2256 Jimmy Derby 200
materials and labor for security
2257 Rent
100
2258 Power 250
2259 Farm Store
50.93
2260 Wa Wa 112
2261 Delta
785
2262 TG Griffith 50
for 2010 season
2263 Tele
200
Total Spent Since Statement 1747.93
Deposits
240.
Delta donation
750
Best guess as of Oct 8 2011
4188
Prepared by aw
Sept
WYAP-LP
101.7 FM
Board
of Director Meeting
AGENDA
Sept
12 2011 5:15m
Everyone
Welcome
Opening
Financials
Report
Budget
Digest Grant
New
EAS system
Erecting
Tower – Jimmy
Station
Report
Welcome
Center Gone
Security
Upgrades
New
Programs
New
CCHS Broadcaster
Bingo
Season
Whimp
Discussion – Fred
Fall
Clean Up
FINANCIAL
REPORT
Beginning
Balance 4442.34
Checks
Written
2248
ASCAP 255
2250
Porter Grower 16.
No
Deposits
Closing
Balance 4153.39
Note:
Keep in Mind Pete refuses to cash his $2500 check
Checks
Written Since Last Statement
2251
J Derby 45
2252
USPO 42
2253
Balloons 32 ?
2254
Karaoke 50
DEPOSITS
Since Last Statement
Krauklis
20; Don Suhan 20; Star Communications 40; Solid
Waste 60; Budget Digest 441
total $981
Best
guess as of Sept 10 2011, $4965
Debts
Power
229
Wa
Wa 72
Tele
95
Communicator
585
Sept
2011
STATION
REPORT
WYAP has added Al Jezeera News each weekday. The 30 minute offering is
a much needed, up to the minute broadcast available by 8 am M thru F .
It is very well produced. Also from Pacifica comes Ian Master’s
Newscast which is also very informative. With that show, we now offer,
daily: Democracy Now, International News Report (mornings only) , Letters
& Politics from DC (5pm) , and Free Speech Radio News (available after
5:3opm).
YAP has successfully aired three CCHS football games with TG at the helm.
Excellent job with good sound quality each time. Josh resigned as a sportscaster
after the first game. He does plan to continue during the basketball season.
We think we have a replacement coming soon. The prospective guy is experienced
and respected in the CCHS community.
Our sponsorship campaign went well with 10 paying sponsors including the
new to the area, Total Comfort Heating and Cooling.
TG would like to start doing some of the away football games. If royalties
can be waived, we’re going to try it this week. Added expense would be
the cost of adding ATT&T calling card minutes.
During each of the three games, we maxed out with internet listeners. As
soon as we went on the air, the audio was breaking up, buffering, and cutting
out real bad. The reason is with the snail speed DSL service available
to us.
After the last sportscast, Pete reduced the number of slots available to
internet listeners. We hope that will reduce the number of drops.
Kayla has returned as a high school broadcaster each Wed after school.
Another CCHS student begins training Tuesday at 3:30pm. Dave D is providing
good content, on average, twice a week now. The Wed evening Sports
Circus program has not stabilized in a time slot yet.
Since last meeting, the parking lot and land we are squatting on has changed
ownership. Also, since last time, the Welcome Center has closed and moved
away from that site to make room for a new residential single wide trailer.
The new owner has been congenial during this process. It appears we my
have a stronger relationship with the new guy.
According to the equipment provider, the FCC is requiring each station
to have the ability to receive enhanced EAS signals and have the gear up
and running by Sept 30th. He also said, in the past, they have allowed
stations to be in compliance if the equipment has been ordered by that
date. The SAGE equipment would set at the transmitter shed and can be accessed
via DSL. Cost would be around $2000.
The alternative is to upgrade the existing box for around $1300. That’s
the same box that hasn’t worked or at least we haven’t been able to get
it to work correctly.
I recommend WYAP goes with the new system and for us to be in complete
compliance once and for all.
Two winters ago, a telescoping tower was erected beside the existing tower
(telephone pole actually). The idea is for the antenna to be moved to the
new unit which allows for us to make adjustments without need of a hard
to get boom truck. Last winter the new tower started leaning real bad.
Fortunately we never installed the new antenna on it. This is a recommendation
to hire someone to dig a three foot deep hole right beside the existing
telephone pole tower, stick the new tower in the opening, fill up the hole
and cap with concrete. My guess is, WYAP would have around $100 in it.
We need this upgrade before cold weather. Let’s do it and be done
with that problem .
Our building is in need of major security updates . With a verbal green
light given by Pete , Dave and me, we are adding a single horizontal bar
across the back and side windows, double horizontal bars on the front side
windows in Room C and D; repair the hinges on the front door, and use carriage
bolts to secure each hasp on the entry doors. Cost estimate for the
project including labor, $100.
WYAP is offering some professional programming as we get into fall. If
we can complete the EAS upgrade, add the antenna to the new tower, move
all the PA gear from the Jams to the shed, and harden up the station, I
think we’ll be ready for winter 2011.
AW
July
Bd Meeting Minutes
July 16 2011
Present: Fred Sampson, Andy Waddell,
Dana, Josh Shamblin, Dana Perkins
Fred called the meeting to
order at 5:35. No minutes were available from the previous meeting.
The final ACT grant
report was emailed to Knoxville two weeks ago and on time. The actual
$$$ from the grant should arrive this month. Deadline for the new
round (11 – 2012) of ACT funding is due Nov 7th at 5pm. Andy will write
the grant.
The final receipts for a
2009 Budget Digest grant was turned in to the Clerk’s office two weeks
ago. Those funds should arrive later this month. We have a $2500
Budget Digest grant ready for use. Thos funds will be used to purchase
the new FCC required EAS system.
We still haven’t paid Pete
his $2500.
A planned carwash fundraiser
was not held due to lack of volunteers.
August Cornhole Competitions
are planned at the station as a fund raiser
The Small Town America Labor
Day Celebration is now being planned for Sat and Sun of the holiday weekend.
There were not enough
participants for the June Bingo game but the station still received $100
from those in attendance.
No votes were decided during this
meeting.
MAY
Clay County Communications
Board Meeting
AGENDA
May 9th 5:15pm
Everyone Welcome
Opening
FCC License Renewal NOW
Financials
Royalties
Monthly
ACT - $4000 request
WalMart
Budget Digest Follow
Up
’10 Budget Digest
Station Report
Work Party
May and July Bingo
June Jams
Anything Else
anging the service away from Frontier,
do not exist.
Jimmy D has just about
completed the telescoping tower support improvements.
Our water bill went
up. After talking with town service personnel, turns out, the new
trailer behind the station was hooked to our service for a couple weeks
until they got their own line installed.
The number 2 computer
in the live booth blew up. A IBM unit was purchased from Delta and installed
since last Bd meeting. WYAP still owes for the unit.
Jerry Hubbard is the new
football sportscaster replacing Josh Shamblin. Hubbard has expressed an
interest in doing other sports events as well as a weekly live show at
the station.
Two high school girls have
expressed an interest in doing weekly after school shows on Mondays.
We have another first
for the non profit. During this year’s Apple Festival, we hosted and displayed
a very nice looking decorated truck and trailer complete with our own Labor
Day queen and Tiffany singing tunes along the route of the 60 minute parade.
The Board voted to
expense up to $100 for the Haunted House fundraiser to be held for the
three days around Halloween. Tif Farmer is the lead with Telena Koch providing
a bunch of volunteer support. Volunteers will be needed for the event.
So far, Tif, AW, Pete and Kayla have stepped up to the plate.
Station Report
CCHS Baseball and softball
season is over. WYAP was able to broadcast most of the home games. Those
we didn’t were due to scheduling conflicts, rain outs, changes of schedule,
volunteer conflict, or I just plain forgot or didn’t know the schedule.
Our volunteer sportscasters did an excellent job even when backup help
was unavailable. Before we try it again in 2012, we should consider
the time it takes at the station and at the field, the very screwy
schedule changes, and conflicts with other programs.
Program wise, the
station is offering a broad range of venues every day of the week. We previewed
the Gary Null Show via Pacifica but opted out, way too over the line. Sunday
morning’s now include the mighty Fortress Radio Minute along with the Bluegrass
Gospel House originating in Vienna W. Va.
Equipment wise, in house
gear is holding together nicely. The need to update the live booth main
computer has been put on hold until more $$$ is available.
Dave Derby replaced a rotting
section of floor in Room A. A few days later Dave and son Jimmy came back
to fix the leaking outside wall causing the problem.
The big news this month
is the addition of new playlist manager software: Zara. With this program
YAP can automatically insert the FCC mandated top of the hour station ID,
insert temperature and humidity updates, provides a much smoother change
between tunes, and provide the “time” several times each hour. Other features
are as of yet unexplored.
Last year the Roco internet
radio receiver at the shed improved our reliability 10 fold. This year,
ZARA has moved us up several more notches.
Our volunteers remain on
the job and doing great. With the end of the school year, the AK-94 Show
will take the summer off. Because of the many sports season conflicts with
the Roundtable Show, instead of ending it for the summer this month, why
not run it thru the summer if possible.
It is my understanding that
the FCC is NOW requiring new EAS equipment for all stations including LPFM’s.
We are going to have to bite the bullet and invest once again.
We are in desperate need
of a work party to: open he Welcome Center, clean the carpet, bring down
the Jam gear, put away the holiday decorations & straighten up under
the stage, and get the parking lot / stage ready for June Jams. How about
May 14th?
Prepared by A Waddell
Financial Report
BINGO Account Balance
111.98
General Account
Beginning Balance
2,682.00
Deposits
4/01/11
459.99
Total Deposits
459.99
Debits
New Egg Hard drive
69.99
BSW Headphone
51.85
2229
73.14
2230
25.00
Total Debits
219.97
Ending Balance
2,922.02
Activities Since Last Bank Statement
Checks Out
2231
182.00 Frontier
2232
254.03 Electric
Best Guess as of April
2,485.99
Bills Owed
Clay Water Works
35.29
ASCAP
255.00
BMI
Pacifica
50.00
Secretary of State
25.00
Delta Communications
130.00
Apple Fest.
50.00
Tiff for holiday purchases
APRIL
WYAP – LP
Board Meeting
A G E N D A
April 11 2011
5:15 pm
At the Station
Opening
Membership Campaign
Financials
Last $450 from Budget Grant
Wall Mart – Josh
Monthly Report
Ball Season Sponsors
FCC License Renewal Due
Adult Easter Egg Hunt
Summer Schedule
Station Report
New MI Contact
Zara Change
EAS Changes
New Headphones, Combo Headphones,
PA Speaker
Anything Else?
Station Report April 2011
Since the first broadcast,
YAP has used the WInamp player as the 24/7 playlist generator. It works
fine but has limits. On April 7th, we switched from Winamp to Zara software.
The reason or the switch was to allow top of the hour station IDs to be
automatically. Zara also has the capability to automatically insert weather
reports and time notices whenever they need to be inserted. The station
ID at the top of each hour is an FCC mandate.
Dave Carmine lives in Wisconson
where he owns/operates 2 radio stations during the last 30 years. Mr Carr
as he goes by, called up a couple weeks ago after reading the wyap.com
web site. Engineering is his strong suit. He volunteered to assist us any
way he can. It was Mr Carr that alerted us to the Zara software.
Another good resource for us.
The Spencer radio
WVRC general manager Larry Koenig called as well. Koenig said his group
wants to support our LPFM and has agreed to donate $20 per month to our
operation.
Since last meeting we have
purchased a new headphone combo making a total of three for the sportscast
end of programming, one new headphone which will allow up to three to be
guests in the live booth, and a used PA speaker now in service at the Room
C work station.
In the way of
problems, the main drive computer is running very sluggish. A quick check
by Pete revealed no hard drive damage but still, there is a problem developing.
When funds allow, the plan is to purchase another Surplus Property IBM
unit for that application.
Dave Derby has agreed to
rip out the bad section of flooring in Room A and make repairs. We still
need someone to find the roof leak and repair. Any volunteers?
Programming wise,
we have some upgrades. The Gospel Bluegrass show is now airing twice
each Sunday morning. The Mighty Fortress 3 minute program is being inserted
several times each Sunday before 2pm. Our weekend offerings have really
improved with those two on Sunday and the Route 66 and Anthony Lucero
Vault shows on Saturdays. We are auditioning Democracy Matters from Pacifica
Josh and Brian continue
the Sports Circus on a weekly basis. It is a quality show and worthy of
much larger exposure than what WYAP can offer.
Outside, the basketball
hoops are in use almost daily. That effort to get them last summer may
go down as one of our best PR items in recent years.
Prepared by A Waddell
April 2011 Financial Report
BINGO Account Balance
111.98
General Account
Beginning Balance
2,682.00
Deposits
4/01/11
459.99
Total Deposits
459.99
Debits
New Egg Hard drive
69.99
BSW Headphone
51.85
2229
73.14
2230
25.00
Total Debits
219.97
Ending Balance
2,922.02
Activities Since Last Bank Statement
Checks Out
2231
182.00 Frontier
2232
254.03 Electric
Best Guess as of April
2,485.99
Bills Owed
Clay Water Works
35.29
ASCAP
255.00
BMI
Pacifica
50.00
Secretary of State
25.00
Delta Communications
130.00
Apple Fest.
50.00
Tiff for holiday purchases
MARCH
WYAP 101.7 FM
Board Meeting
AGENDA
March 14 2011 5:15pm
At the Station
Everyone Welcome
Opening
Financials
Monthly report
Membership Campaign
Progress, Results, Next
ACT, Budget Digest
Station Report
New Bluegrass Gospel Show
Sports Circus Show
Farmer’s Market Update
Work Party
Fix Roof, fix floor,
clean carpet, Clean up Room A
Tourism Committee Update
Bingo Schedule
Easter Egg Hunt
June Jams
March Financial Report
BINGO Account Balance 111.98
Beginning Balance
2,221.84
Deposits
V-Day Dance
1,253.50
Membership s
60.00
Total Deposits
1,313.50
Debits
2214
435.34 Elk Power
2220
12.00 Ashleigh Cutler
2221
16.00 Ashleigh Cutler
2222
25.00 Rent
2223
25.00 TG Griffth
Total Debits
513.34
Ending Balance
3,022.00
Activity Since Last Bank Statement
Checks Out
2219
2,500.00 Peter Triplett
2224
20.00 USPS Box Rent
2225
12.00 Ashleigh Cutler
Deposits
3/15
80 (Belt/Cole/Workman/Cantreil)
Best Guess as of March 14 2011:
570.00
Bills Owed
Frontier
193.97
ASCAP
255.00
Black Diamond Power
511.31
Clay Water Works
75.39 due June 20, 2011
BMI
305.21
Delta Communications
505.00
SESAC
121.00
Secretary of State
25.00 due by June 30, 2011
Apple Fest.
50.00
Prepared by A Cutler
Station Report March 2011
No equipment break downs during
the last 30 days.
Originating from Vienna
West Virginia , the Bluegrass Gospel Hour has been added to the Sunday
morning line up. The newest 60 minute weekly show will be broadcast around
noon with an encore version during the early morning hours.
Josh Shamblin and
Brian King began hosting their Sports Circus show three weeks ago. The
two hour presentation is well planned and factual mixed in with modern
tunes. The offering is well scripted and truly professional in presentation.
TG, Josh, and Glenn have
agreed to sportscast CCHS Softball and baseball games this summer. I will
attempt to be at the station during each of the 20 plus offerings and handle
those duties. First game is March 23rd. We need to start the sponsorhip
campaign as well.
WYAP has
been asked to participate in the 2011 Farmer’s Market program which gets
underway in mid may and goes thru Sept. We have been asked to provide a
telephone hook up and power cord for the cashier end of the market. They
would also like us to have outdoor music each Saturday morning. We need
to discuss that item and who would come over and set up the speaker.
With summer nearly
here, I’m thinking of June Jams, July Bingo each Saturday night, and the
three holiday celebrations. We need to discuss horsepower for each undertaking.
The station is suffering
from a long cold winter with inflictions in serious need of a work
party attention: fix the roof leak at the corner of the trailer;
fix the roof leak above Room B window; clean up Room A and put away winter;
exercise the generator; steam clean the carpets; retile the restroom
floor; and prepare the welcome center for use.
Prepared by A Waddell
Feb
WYAP Bd Meeting
AGENDA
Feb 14 5:15pm
Opening
Financials
Budget Digest
ACT, Gaye Evans leaving
Valentine Dance Report
Station Report
Gospel Hour, Route 66, Vault,
Bridgette
Clean Up Time
Josh and Brian
Sports
B Ball
Baseball and Softball season
Summer Activities
Healthy Stuff
Celebrations
June Jams Acoustic
Drive In movie
July Bingo
August ?
Public Comment
February 11 Fincial Report
BINGO Account Balance
111.98
GENERAL CHECKING
Beginning balance
242.86
Deposits
Budget Digestvv
2579.38
Returned BSW Speaker
259.99
293.00 (Kearns B Ball $100, New
Yrs Eve blue tickets $89, New Yrs Ever red tickets $94)
Total Deposits
3,132.37
Debits
2211
25.00 Rent/ New Yrs Party
2212
815.00 Delta Ads
2213
11.00
2215
75.39 Clay Water
2217
106.00 Frontier
2218
121.00 SESAC
Total Debits
1,153.39
Ending Balance
2,221.84
Activity Since Last Statement
Checks out
2214
435.34 Elk Power
2219
2,500.00 Peter Triplett
2220
12.00 Ashleigh Cutler
2221
16.00 Ashleigh Cutler
Deposits
50.00 Bball sponsor NAPA
50.00 Bball sponsor C. WV Aging
50.00 Bball sponsor Updegrave Ins
50.00 Bball sponsor Teresa’s Place
50.00 Bball sponsor Delta Com.
50.00 BBall Mike Asbury
50.00 Bball Bank of Gassaway
25.00 Bball Donation, Carole Pierson
750.00 Delta, donation
66.00 Blue Valentine Tickets
54.00 Red Valentine Tickets
7.50 Cake Walk
Best guess as of Feb 12 2011:
510.00
Bills Owed
State
25 Business License
Clay Water Works
35.90
Black Diamond Power
250.00
ASCAP 255.00
Royalty
Frontier
194.91
Delta
335.00 Advertising
BMI
301.00 Royalty
Senior Center
25.00 rent
Feb 2011 Station Report
DSL speed continues to effect
our operation. During the last month on more than a few occasions, our
audio was dropping and stopping due to congestion in the Frontier system.
A complaint letter was mailed to our provider. No response has been received
as of this date. One of the local Frontier guys told me on the 11th
that speed and other problems will be cleared up on Feb 17th. We’ll see.
Equipment wise, all gear
is working fine.
This year WYAP added early
out, two hour delays, and school closing info each morning. That coupled
with our new auto weather report and Edgar the talking computer head
is greatly improving our outreach to the community. One morning I noticed
three online users.
Our Saturday programming
has greatly improved with the addition of tons of new chronologically organized
music, the Vault program, Bridgette’s Show, and an even newer Route 66
show originating from Arizona. Mixed in with newsy shows, we have a full
stable of offerings during the day light hours and Glenn Jammin at 7pm.
Also in the way of programming, WYAP stopped airing the Union Edge
program. The show was not inclusive of West Virginia.
Basketball wise we
missed one make up game because we didn’t know about it. A second Lady
Panther game was not aired when a commercial station grabbed our phone
line leaving us unable to get on the air. There is suppose to be two lines
for the stations. I spent some time at CCHS last week trying to figure
out what’s wrong with the second line. So far no luck. Will try and get
Frontier over there to straighten out the problem.
CCHS Melinda Isaacs
gave us the thumbs up to sportscast softball and baseball games this year.
TG has committed to working the baseball games at home and Glenn is up
for the girl’s softball activities at Bradley Field. Will firm those volunteer
commitments and make sure our new broadcast box will work via cell phone
at Clayberry Park in Maysel.
Josh Shamblin and Brian
Abbott have expressed an interest in doing a weekly sports show on the
air. Details to come.
In addition to Celebration
weekend programming and music, last summer WYAP offered weekly summer time
activities with an emphasis on healthy activities, IE Cornhole and basketball.
Even for a first time offering, participation was light at best. I am working
to restore some kind of music venue in 2011.
Draft wise, the plan
is to offer live music shows in June followed by all Bingo in July over
at the Senior Center. So far, we have a tentative commitment from
one outstanding guitar player, Aaron Frye to host two of the June Jams.
WYAP is participating
in the BDA Tourism 2011 promotion package. If they get their planned brochures,
web site advertising, and public awareness campaigns up and running,
we should benefit greatly.
The station is in great
need of a general clean and fix up on everything from the trailer to the
parking lot. We need to plan that ASAP.
Finally, we have no word
from the County Commission on evicting YAP radio from the parking lot.
Not sure if that’s a good or bad sign since we’re already booking outdoor
stuff for this summer. With their vote to proceed already done, a 30 day
notice could be very tough for us to comply with especially if the notice
comes during the warm months.
Prepared by JA Waddell
January
Clay County Communications
Board Meeting Agenda
Jan 10 5:15pm
At the Station
Everyone Welcome
Opening
Financials
Current conditions
New Year’s Eve Dance
Bingo license
Load up Josh w/ Grant requests
Year End Report
Station Report
DSL problems
FCC update and Obama De Bama
New Show Labor’s Edge
Softball season - Glen
Valentine’s Dance
Anything else?
WYAP 101.7 FM
Dec MEETING MINUTES
FOR January 17, 2011
Present: Fred, Andy, Tiff, Elizabeth,
Dave, Kayla, Glen
Fred opened the meeting at 5:30
Financial statement:
We are to pay Pete back the $2,500
we borrowed from him to pay off the bank loan. A statement from Pete
will be acquired. Ashleigh needs to total the balances on future
financial reports. Due to financial shortfalls, we are to pay Pete,
phone, water, elec, & the smallest royalty only. Andy motion
to pay. Dave 2nd all others I.
Glen & Michael Dorcy
want to broadcast CHS girl’s softball games. There are 12 or 13 games they
start in March or April. We would need sponsors. Andy motions
to tell Glen lets do it Dave 2nds all other agree.
Bingo licenses Pete applied
for our new certificate. Josh to work on grants to the legislature
that is due this month. Andy to write Budget Digest requests.
The broadcasters are doing an excellent job offering a verity of music.
Station report : We have
been having problems with Frontier’s service which has had us dead in the
water much of the time in the last 30 days. The hub in Bluefield
is causing the problem. Frontier changed out some switches
and our audio improved for a few days then right back poor
again. Andy is to call about Frontier giving the station a credit
on the bill for lack of service. Liz moves for AW to ask for the
refund Dave 2nds. AW is to write a letter to Frontier complaining
of their lack of service and it is effecting business operations.
Andy moved Liz 2nd all others I.
New show added Labor’s
Edge being aired as available.
Valentines Dance will be
on 2-12-11 from 6:00 – 9:00 Andy is to check on the building for
availability. Tiff agreed to be the dance organizer once again. PA
speaker is still needed for bingo and in the station.
Andy motions to adjourn
Dave 2nd all others I. Meeting adjourned at 7:06
January 05
Financial Report
CHECKING
Beginning balance
418.81
Deposits
0.00
Debits
Text Aloud
29.95
CHS Royalty 40.00
Ix Web Hosting
95.40
Family Dollar
10.60
Ending Balance
242.86
Deposits since last statement
2579.38
(2559.38 in Budget Digest, 20.00
cash)
Checks since last statement
2211
25.00 rent
2212
815.00 delta ads
Total
840.00
Best guess, total in checking
2822.24
New Years Eve proceeds
Blue Tickets
88.00
Red Tickets
92.00
Total
180.00
Basket Ball Sponsors
100.00 (Jimmy Kearns)
Total Funds Available
3102.24
Bills to be paid
Power
435.34
Water
75.38
ASCAP 255.00
Frontier
202.38
SESAC 121.00
Clay County Delicious Festival
50.00
-----
2010
December
Bd Meeting
AGENDA
Dec 13th 5:15pm
At the Station
Everyone Welcome
Opening
Finances
ACT Grant
Bingo License
and Times
Membership Drive
early?
Station Report
New shows: Business
Matters
Dave Headphone/mic
combo use
Roy Cottrell
Roundtable Show off
till Jan
B Ball season
and sponsors
Christmas Open House?
New Year’s Eve Dance
WYAP 101.7 FM
Meeting minutes
From December 21, 2010
Kayla, Pete, Andy, Josh, Fred, Dave,
Tiff Meeting began at 5:42
Finances will be taken care of
for this year soon. Josh Shamblin will write grants.
Bingo game next Weds. Night @ 6
Pete will turn in Bingo licenses tomorrow money was left in the account
to cover it. 2011 ACT was completed.
New programs have been added weather,
time, and school info. Loads of new music has been added. Basketball
is off to a good start. Getting good feed back from the listeners
about airing the games.
New monitor is needed. Our
product has greatly improved for 2010.
Station report was discussed Dave
motioned approve Fred 2nds.
Fred motioned for the purchase
of a new monitor Tiffany 2nds.
New Years Party. Fred discussed
putting up a wall monitor for live feed at the party so people in the back
can see. Pete to figure out.
Dance
Tiff to send out emails for food.
She can spend up to $50.00 on a basket Dave gave $20.00 toward the
basket Andy motioned to accept Josh 2nd.
Dave needs head phones with speaker
the sound would sound better. Andy states we have a spare one that
the wires need split on them.
Fred makes a motion to attempt
to get a minimum of 3 or 4 places so we can cover the entire county from
the FCC Dave 2nd.
Tiffany makes a motion to adjourn
Dave 2nd. Meeting adjourns at 6:43
Dec 2010 STATION REPORT
Up until November, someone had
to be at the station to read a weather report. Now from a remote location,
a weather report software can now be engaged so listeners can hear the
most current forecast and predictions via “Weather Aloud”. Cost $30
With the voice sounding
like Morgan Freeman, from a remote location we can provide the exact time
of day. Cost $20
Using yet a third
piece of software, from afar, Announcement can be aired via “Text Aloud”
software. With text aloud announcements can be typed in and then aired.
Cost $30
With these three programs,
during emergencies, early morning snow days or 2 hour delays, or for quick
updates on scheduling for instance, the station manger or Pete can launch
the services better informing the listeners. This is another first for
this station.
All our audio files are
on the external hard drive connected to the main puter. A back up hard
drive is connected to “Lulu” in Room C. Since the last Bd meeting all tunes,
PSAs, have been copied to the Lulu.
The main puter hard drive
was filled up with specialty shows like The Vault, Suspense Theater, Trance,
etc. At full capacity, the main computer was slowing down, way down. All
those audio files were moved to the external hard drive connected to the
main puter resulting in the main unit performing well again.
Over 200+ new tunes
were added including Lee Moore, Mike Snyder, Charlie Walker, Mel
Tillis, Chuck Wagon Gang, Brighterside Quartet, Tammy Wynette, Senator
Byrd, Wilma Lee and Stoney Cooper, Maye Nutter, Vicki Bird, Lulu
Bell and Scotty, Country Gentlemen, Buddy Starcher, Lorette Lynn,
Lynn Anderson, Mitch Miller, Brenda Lee, Heehaw Gospel, and Grant
Peeples
We are in need of
more Christmas tunes. If anyone has holiday CDs, we need to make copies
and then return to you.
Roy Cottrell’s work schedule
has changed and has been unable to do his morning shows. Fred’s Thursday
evening show has been off the air but will return in Jan 2011. The
Pacifica Network is in management and financial upheaval. We should donate
them $50 and hope for the best. If they go under, our programming will
suffer greatly.
Basketball season
is off to a good start with Marjorie Dale , Nada, TG, and Josh returning
for another season. Tim James and Glenn Boatwright have agreed to be backup
sportscasters. The new sportscast equipment is working great. One lady
called from Fairmont after a b ball games and thanked us for providing
the service, she could hear her grand daughter play.
Our product is improving
with more diversity, dependability. AW
November
WYAP LP
BOARD MEETING
AGENDA
Monday Nov 8 2010
5:15pm
At the Station
Everyone Welcome
Opening
Financial
Bank Loan
More Budget Digest Receipts
Staggers $$$
Perry $$$
Pay Back Tiff
White Request Sent
Bingo Funds Use
Change n Bingo Rent
Act Grant Submission
Station Report
Football Season Update
Winterizing
Show Loss: Behind the News
New Show Ocean Radio, Dave
Pakman Change, The Vault
New Volunteer Roy
Christmas and or New Year’s Party
Basketball Season Coming
BDA Update on State Road Garage
WYAP 101.7 FM
MEETING MINUTES
FOR
NOVEMBER 8, 2010
Pete called the meeting to order at
6:18 pm
Fred moves to approve Sept. mins.
Liz 2nd.
Andy moves to approve Oct. mins.
Dave 2nd.
Budget Digest CPG $2,000 approved
maybe more. Amend Oct. mins to show amount $ amount Connie.
Bank $43.23 charge on our loan.
Pete is going to draw money out of his own savings account and pay off
the loan for us. We are to pay Pete back asap when we get the money
in.
$2,623.00 receipts turned
in for the budget digest $500.00 in receipts still needed. Motion
made to pay Tiffany back for the New Year’s Party Andy motioned Fred 2nd.
Send a Thanksgiving card to Randy
White.
Bingo check back to wyap for $188.53
Bingo rent dropped to $25.00
AW submitted ACT Grant $4,000.00
Station report :basketball starts
on the 10th of Dec. a suspense program was added EG Marshall airing nightly
at 10. AQW motions to give school $50.00 for letting us broadcast
& a thank u note. Dave to donate $10.00 Fred and all others I.
Winterizing station party lights
need took down. Water is coming in the side room. Roy will
prob. be in to do shows Mon. – Weds 9-12.
New Year Party Dec. 31 Fri. night
Aw to book room.
BDA meeting State Road garage parking
lot
Kayla moved to adjourn Josh 2nd
all others I meeting adjourned 6:25.
WYAP 101.7 FM
FINANCIAL STATEMENT
NOV. 6, 2010
Bank Statement dated 9/30/2010 –
10/31/2010
Bal. Forward $333.69
Debits $236.53
Credits $275.00 Made
on 10/12/10
Closing Bal. $372.16
Withdraws $188.53 Bingo
Shop
Checks $48.00
Tammy Rose ck. #2204
Closing Bal. $372.16
Checks since statement:
Elk Power $240.00
Checkbook Balance at this time
$132.16 (Best figured)
Bills due at this time:
Elk Power $130.03
Clay Water $ 11.29
Southern States $28.61
Frontier $291.48
Delta $815.00
Deposit ready for the bank to be
deposited on Mon. Nov. 8,2010
$50.00 Pioneer Mart
b-game
$50.00 Embroidme
$100.00 total
Bingo Acct.
According to the statement has
$761.98
WYAP 101.7 FM
MEETING MINS.
OCT. 11,2010
Meeting started @ 6:06 pm In attendance:
Andy, Dana, Josh, Tiffany & Kayla
Receipts sent to Connie Workman
last week, she will submit to the state Gov. the loan will be paid back
shortly after we receive the check receipt.
ACT Grant: We need to apply
for the new operations grant. Deadline to apply is Nov. 2nd.
Bingo: WYAP is hosting bingo
for the CCHS Cheerleaders Oct. 16, 2010 @ 6:00 pm.
Andy motions to accept the financials,
Dana seconds all others I.
Returning the brand new monitor
because it cracks and pops.
Work party needs planed asap.
The plan is to meet on Oct. 23rd. at 12:00 Dana moves Josh seconds all
others I.
We now have audio weather &
time of day casts.
Halloween: trick or treat
is Sat. Oct. 30th
Organizing our Halloween festivities
which include a concert at 6:00 pm,
Costume contest, & handing
out candy.
New committee is being formed to
put together a tourism ad campaign for 2011.
Kayla motions for meeting to adjourn,
Dana 2nd all others I Meeting adjourned at 7:25.
prepared by T Farmer
Nov 2010 Station Report
During the last 30 days WYAP
changed program offerings.
The long running Behind
the News went off the air. The weekly news cap will be sadly missed
Once a week Midweek Politics changed its name to the David Pakman Show
and is now offered Monday and Thursday nights. The not so polished production
will continue to be aired late nights with an encore the following morning.
Anthony Lucero's The Vault
is a 60 minute look back on music with commentary. It is a high caliber
show which is now aired twice on Saturdays,
Running about 8 minutes,
Health Bites is a spin off on the alternate health show Your Own Health
and Fitness which is aired on Wednesdays. Health Bites is an in between
main feature offering, a good filler.
Two months ago the
weekly Earth Beat show went silent. It has now been resurrected into an
occasional program. A new environmental show is World Oceans. That 3 minute
show fits between major shows and is laced with facts and commentary.
Back in the 70's E G Marshall
produced 60 minute scary mystery shows. Those programs are now available
to WYAP which now airs them around 10pm nightly. They are great and a good
addition to our stable of canned programming.
Equipment wise, the new
sportscasting gear worked very well all football season. Our audio feeds
are noticeably improved. That was a well spent $1500 investment. We were
able to broadcast all CCHS games and one CMS game this season which just
concluded.
TG and Josh have agreed
to broadcast the boys CCHS B Ball games. Not sure about sportscasters for
the girl's season. Glenn Boatwright has agreed to be the back up sportscaster
for B Ball and wants to be the main during a planned first ever CCHS Baseball
season. He would also like to air girls softball games at Bradley Field.
Roy Cottrell returned to
a Monday morning time slot for music, commentary. His first two shows have
gone very well. His plan is to be on air a couple mornigngs per week as
his work schedule permits.
AK-94, Glenn Jammin and
Dave's Time Tunnel continue to offer unconventional, alternative music
and info. Nice. During each 24 hour period 101.7 FM is now offering about
8 hours of news and documentary programming.
Getting ready to winter
…. YAP can now manually broadcast via remote connection a weather forecast/conditions
plus an accurate time reader voiced by Morgan Freeman sound alike. Recorded
snow day and two hour delay messages can be manually inserted to keep our
listeners informed.
Lots of Kathy Matea, Vickie
Bird, Wilma Lee & Stoney Cooper, Tex Ritter, and Little Jimmy Dickens
have been added to our Friday lineup.
The Halloween Concert
was well received by the community and a bunch of fun.
Oct was a good month for
WYAP-LP pgramming.
Report prepared by A Waddell
October
WYAP-LP
Bd Meeting
AGENDA
Oct 11 5:15p
At the Station
Everyone Welcome
Opening
Financials
Bank Loan
New ACT Grant
Bingo stuff, renew?
Station Report
New volunteers
New Shows
New software
Halloween Fundraiser
Tourism Committee
Work party
Oct 2010 Station Report
WYAP has not received
a CCC eviction notice as of Friday. A presentation was made during
the Oct BDA meeting which asked permission to house the radio operation
in the old State Road garage parking lot. They are to vote on the issue
during their Nov meeting.
Since last meeting
many new announcements (PSAs) have replaced over used stale spots. No new
programs have been added. High school senior Glenn Boatwright is now a
Saturday night regular offering classic rock and roll and live interviews.
Lisa Hiedelbrecht is returning to a middle of the night show offering
regular insomniac shows sometime after 1 am nightly.
With winter, snow, snow
days coming, in the last four weeks we’ve been working to improve the foundation
broadcast infrastructure. Currently we have no automated way to include
weather casts, time of day, nor change the playlist each night. Attempts
to use freebee automated software have not worked. Pete has found a couple
paid ones but even those have proven less than what we need.
The new sportscaster gear
is performing very nice and offering listeners a much clearer audio signal
without the old hum issue. Out volunteer sportscasters are doing great.
The fundraiser star
tree, TP toss box, and dart board tree have been stored under the stage.
The outdoor PA gear remains at the station and in need of storage in Pete’s
shed.
WYAP purchased a new
in-house monitor ($300) for Room C and Bingo PA duty. Although well
built, I am ready to send it back for a credit and continue searching for
a better sound.
Equipment wise we have no
break downs.
Other volunteers continue
on a regular basis and offer a good contrast of local content offerings.
Before cold weather
arrives, we are in need of a work party to: steam carpets, general clean
up, plastic on the windows, winterizing the welcome center, etc. Bill Dunn’s
corn hole courts need returned ASAP.
Prepared by A Waddell
WYAP 101.7 FM
FINANCIALS FOR
Sept 2010
BANK STATEMENT
DATED 8-31-10 – 9-30-10
Balance forward
$586.20
Total Debits $754.26
Total Credits $501.75
Closing Balance $333.69
$129.95 credit from Sweetwater Sound
$371.80 Deposit
Auto Withdraws
25.39 Gino’s
43.16 Gino’s
60.50 Computer Geeks
60.73 Ram Memory
259.99 Montiors
Checks wrote
40.00 Mat Carte
56.99 Nada reimbursement
20.00 Post Office
37.50 Kates Florial
150.00 Tiff’s Tees
closing bal. 333.69
checks out 48.00
188.50 Bingo Shop
bal. In check book
$97.16 .03 off
Deposit going in tomorrow
10/12/10 $275.00
September
WYAP 101.7 FM
FINANCIAL STATEMENT
Statement dated 7-31-10 – 8-31-10
Balance Forward $509.50
Total Debits $2,923.30
Total Credits $3,000.00
Closing Balance $586.20
Deposits
$3,000.00
Auto withdraws
$133.71
Computer Geeks
$399.00
?
$1,495.00 ?
$210.00
Sweetwater sound
$19.96 Gomart
Checks written
2186 Delta $39.00
2188 Bank of Gassaway $38.16
2190 Family Dollar $23.36
2191 Tiffany Farmer $ 200.00
reimbursement
2192 Foodland $12.34
2193 Elk Power $136.18
2194 Frontier $97.06
2195 Clay M. Water $35.90
2196 Southern States $24.95
2197 Matt Carte $45.00
2198 Family Dollar $12.46
I’m showing $606.73 in the checkbook
a difference of $20.53
Bills owed at this time
Frontier $96.28
Clay Water $ 39.49
Elk Power $ 116.48
Delta $815.00
Deposit ready for bank $175.00
WYAP 101.7 FM
MEETING MINS.
SEPT. 13, 2010
Present Pete, Tiff, Josh, Dana,
Liz, Kayla, Fred, Andy, & Dave
Meeting called to order at 5:18
Bingo approximately $506.00 left
after purchase of supplies, rent and water
We will be hosting a bingo for
the CCHS cheerleaders (basket bingo)
No football sponsors yet Fred &
Liz have agreed to be a sponsor
Bank loan payback
Memory refunded receipt 131.71
purchased a sure mic, boom, & Cable
Headphone amp. Direct box, Balanced
cable, Remote broad casting set, Headphones.
Bank loan payback as soon as possible
after festival.
Act Grant Turned in Nov. 5th
Write letter to see if there are
any budget digest to give us.
All in agreement.
Celebration went over well
Football Josh & TG will be
the high school broadcasters
Timmy James will broadcast the
middle school
We need to get the phone company
to hook up the line again
BDA is pressure washing businesses
around town for the apple festival
We have new broadcasters Aligha,
Glen B. New programs to start include kaleidoscope, midnight special,
news, talk matters.
Halloween party is being worked
on
BDA has on the agenda to discuss
us moving to the state road garage.
We need to plan a work party.
Removal of Frank Tobia from the
board of directors for inactive participation. Andy motioned Tiffany
2nd all others unanimous.
Dave motioned to adjourn Fred 2nd
all others agreed. Meeting adjourned at 7:00
prepared by T Farmer
Sept 2010 Station Report
August brought some much
needed additions at the station.
A new Shure 7B mic in Room
C now provides a much better sound for recording PSA’s. We also have a
new headphone amp in the live booth. That not so expensive addition is
providing a much better sound for the volunteer broadcaster.
Programming wise, the station
purchased several used CD’s during a yard sale for $2 each. Notable
inclusions: 2 HeeHaw Gospel CDs; Tex Ritter, Wilma Lee and Stoney Cooper,
2 Louvin Brother Gospel CDs; Jim & Jack, Christmas orchestra
CD, and a bunch of TV theme tunes like from Paladin and Johnny Yuma.
Jim O Dell and Joe Nutter
donated new CDs as well as Mr Nutter’s daughter performing some great gospel
offerings.
Our late night Sunday thru
Wed offerings now includes many great “canned” shows like: Midnight Special,
Trance, and Kaleidoscope.
One new weekly news cast
is Behind the News with Doug Henwood. Very good offering thru Pacifica.
AK-94 returned to
the airwaves. Another high school broadcaster, Glen Boatwright is
now in training and plans to do Saturday evening rock n roll soon. Fred
returns next week with Thursday night discussion groups on air.
Station wise, we had
a major water leak in August which resulted in a damaged restroom floor
and ugly water stains on our Room C and D carpet. I don’t think there is
serious structural damage but the restroom tiles are now in bad shape and
the carpet is in serious need of the shampoo treatment.
We do have serious
floor damage in Room A and under the white file cabinet. Under the
carpet, the floor is gone in about a 1 square foot area. It appears
the roof or side wall is leaking.
The Welcome Center has been
well used this summer. We are averaging a roll of TP per week. There have
been some nasty deposits left there but ^^%%!! Pukes. I guess that comes
with the territory.
It’s football season.
CHS and CMS both are supportive with YAP sportscasting football games.
That’s 4 CHS games, 2 CMS games, and maybe a championship pee wee football
game. TG , Josh, and Tim are again volunteering their services. Tim will
be the back up for the CHS schedule and be the lead sportscaster for CMS
offerings. I will man the station duties for both seasons.
The big news is a
new sportscast box and headphones. The box is something we have needed
for five years. With the new addition, WYAP should be able to better control
the audio product, stuff like talk to the sportscasters off air, add a
third talking head, and a mic to hear the ambient crowd sounds or half
time activities.
Report prepared by A Waddell
Celebration 2010 Report
WYAP has closed out the 2010
outdoor season at the station. Unlike the prior five years of mostly music
shows, this year we worked to increase healthy activities along with three
holiday celebrations.
We added three basketball
hoops and included three on three tournaments during two holiday activities.
Friday night corn hole tournaments were received likewise.
The reality is, Clayberry
did not accept the change well. Attendance was next to nothing during the
absolutely free Friday night Corn hole and drive in Movie offerings.
This change to a healthier lifestyle is going to take some time at best.
We added Bingo contests
this summer. Although the attendance was not great, the bingo games turned
out to be a great way to raise money indoors when the weather outside was
miserably hot. The partnership with Clay Senior Center at Two Run is working
well.
Our three holiday celebrations
were better attended but once again , down from previous years. During
Small Town America Celebrations, several action items like Kiddie Karnivals
were added to our normal stable of fun things. Music wise we offered everything
from Rock N Roll to traditional sounds.
Other non profits
are reporting lower than normal attendance and that includes the swimming
pool! In the way of a reason, think economy. I honestly believe,
increased expenses and the long stalled economy have left Clayonians
with near zero left to spend on entertainment.
On the plus side: those that did attend had a bunch of fun; each holiday
celebration raised $$ for the operation; vendors earned $$ for their
groups; the new rubber ducky race raised the most $$$; musicians
are still willing to help us out and be on the radio; a new cable from
the PA to the mixer board completely eliminated the five year old nasty
hum; and, Team YAP pulled it all off one more season.
While everything is fresh
on our minds, we need to sit down and rehash what went well and what didn’t.
Maybe look at later in the day activities during the hottest part of summer.
Maybe revamp the entire thing… like going back to weekly music shows.
101.7 FM offered the
ONLY summer and holiday activities in 2010. Wouldn’t it be shame
if we had to bail out on the county.
Report prepared by A Waddell
August
Aug 2010 Station Report
With Aug nearly behind us here’s the station report for July and
Aug
YAP has aired environmental show Earthbeat for five years. The
hour long weekly series came to an end July 31st due to financial short
comings. In other down side news, Jason hasn’t been at the station this
summer with his late evening offerings.
We’ve got bad bugs. If you look around the door
openings you will notice some kind of dusty powder droppings. I think that’s
the residue from termites attacking us.
The Board asked about painting the red wall across Main
street. I checked with Bowan Dental and home owner Denise Holcomb. Neither
say they own the block retaining wall. Wonder if RT own’s it?
We have one more basketball rim to assembly and erect.
I can’t figure it out and am in need of a mechanic for that project.
The Labor Day Celebration is Sept 3 thru 5. To make it
a success, we need all the volunteer help we can muster.
Bingo game fundraisers are going well. The loaned bingo
equipment is working well. We are averaging around 10 players each
time. That number needs to go up to around 25 or so to make some real money.
The Senior Center location is fine with ample parking and good HVAC.
The new Shure mic arrived and is installed in Room
C for PSA work. A few new PSA’s have been recorded. Nice sound! The
new sportscaster box and headset combo arrived. Initial trial use was very
encouraging. We’ll know during the first football game in three weeks.
The unit offers the ability to hook up to a cell phone and can be battery
powered. With those capabilities WYAP can now do a broadcast
from anywhere cell phones work.
I ordered a bunch of new RAM memory strips ($133) to boost
station puter performance. I ordered the wrong strips and they will have
to be returned (15% restocking fee) and reordered.
TG Griffith has agreed to sportscast the CCHS football games.
Emails to his asst. Josh Shamblin have gone without a response. New CCHS
principal Melinda Issacs said WYAP is a go in the press box for 2010.
Last year Tim James agreed to serve as a back up sportscaster. This year
I asked Tim if would be interested in heading up CMS football game sportscasts.
No response yet.
A Waddell
WYAP 101.7 FM
Financials for August 16, 2010
Statement date 6-30-10 - 7-31-10
Balance Forward $696.60
Total Debits $1,479.10
Total Credits $1,292.00
Closing Balance $ 509.50
7-2- Deposit $462.00
7-7 Deposit $790.00
7-13 Deposit $40.00
Checks paid:
Elk Power $103.98
Kates Florist $102.50
Frontier $188.50
Clay Water $74.37
SESAC $120.00
Southern States $84.55
Matt Carte $40.00
WV Surplus $40.00
Foodland $28.84
Maxine Metheny $70.00
Senior Center $35.00
Clay Water $39.49
Sampson Neal $20.00
Frontier $98.87
James Thacker $350.00
Matt Carte $35.00
Tammy Rose $48.00
Checks out since statement:
Delta (Water Chips for Bingo)
$39.00
Bank of Gassaway (Renew Loan) $38.16
Family Dollar
$23.36
Tiff (Reimbursement)
$200.00
Foodland
$12.34
Deposit was made since statement on 7-12 for $3,000.00
Balance to the best I can figure is about $3,196.64
Prepared by: Tiffany L. Farmer
WYAP 101.7 FM
Meeting Minutes
From July 2010
Present: Pete, Andy, Fred,
Tiff, Kayla, Dave, & Dana
Meeting called to order at 5:25
pm
Minutes were discussed
Dana moved to approve Andy 2nd.
AW is to get with
the Dentist office about painting the wall. The ACT general operations
grant in the amount of $3,000 is to be released to us soon.
Bank loan is due Fred
motioned to extend the bank loan Dave 2nd all others I. The Act Grant
goes in savings. We need to purchase equipment to receive reimbursement
for the Budget Digest. All agreed equipment is needed.
Station report Motion
to remove clause that there are to be no kids at bingo. All agreed.
Flyers should be hung to advertise the bingo better.
Tammy Rose is now heading the News
Dept. and doing well.
A state code mandated quaterly
Bingo report is due soon. Pete will prepare. We are going to donate
to the Lizemore Fire Department. Fred makes the motion Dana 2nd.
Station Move: We are still
talking about locations with the possibility of using the Campground improving.
July celebration comments Fred
would make no changes to our celebration.General: Too darn hot for early
afternoon games, contests like 3 on 3 Basketball
Labor Day Changes: Andy
thinks that we should change the time from 3:00 to 4:00 or maybe 5:00 due
to the heat. It would make the activities easier.
Addition to the By Law Change.
The addition States: Without an excused absence submitted in advance,
absence of three functions in a row shall be grounds for automatic removal
from the Board of Directors. Put into article 7 in By Laws.
Dana motions, Fred Seconds to approve the addition to the reading of the
By Laws.
Pete moved to adjourn Kayla
2nd all others I. Meeting adjourned at 6:52 pm.
Prepared by: Tiffany L.
Farmer
July
July 12 2010
Bd Meeting
AGENDA
At the Station 5:15pm
Opening
Minutes
Financials
ACT Grant
Celebration Proceeds
Station Report
News Dept
Friday Night Stuff
B Ball update
Busted speaker
Repaired speaker
Bingo Update, schedule, $$
CCC Update, meeting, RT, Sign,
other locations
July Celebration Comments
Labor Day Celebration Changes
WYAP 101.7 FM
Meeting Minutes
from June 17, 2010
Present: Dave,
Fred, Liz, Pete, Tiffany, Kayla, Andy Meeting opened
at 5:15
Financials were discussed
including ACT grant, Bank Loan, and the Benidum grant. Andy is to
see what we need to do for the community grant. Pete moved to approve
financials Fred 2nd all others Aye.
Station report:
We have issues with the main computer Pete is to check on fixing it.
We have now added new shows and now are offering corn hole and drive in
movies each Friday night. Dave moved to approve the station report Tiff
2nd all others I.
Fas Check sign lease
was discussed and approved by all. AW will try to secure a formal lease
Possible move update
options were discussed and all agreed to check all options. AW to
check with J. Sizemore. Elizabeth agreed to check with a Two Run
property owner as a possibility. Andy to also talk to the Dentist office
about use of the red wall for advertising.
Bingo was discussed.
Our first games had a good turn out. State Code requires WYAP
to open a Bingo checking account. Andy moved to open the checking
account at the Bank of Gassaway and Dave 2nd , all others Aye. Discussion
on reopening the Celebration account with all in agreement if that old
account still exists.
Motion by Fred, 2nd by AW
to change signature officers on both checking accounts to be, Peter Triplett,
Fred Sampson and Tiffany Farmer. Motion passed
July celebration was
discussed and we need all hands on deck for the celebration to help out.
We have a lot of new additions added this time and intend on starting later
in the day so it will be alittle cooler. As many volunteers are needed
as possible.
Fred moved to adjourn
and Pete 2nd all others Aye.
Prepared by:
Tiffany Farmer
July 2010 Station Report
Programming additions include
a new “Kitchen Cuisine” 30 minute show ona weekly basis. New shorts
include the ACLU Legal minute and Health Bites from Layna Berman.
New Dept Director Tammy
M Rose is continuing with her 7 minute Tree Hugger Environmental shows.
She has completed her third installment. A Kiddie segment is now
included in each show. Newbee JH has not been seen or heard from
since the last Board meeting.
All in all, our program
line up has improved big time this year. The quality of each is actually
very good. The short fall for the station is local content programming.
Listenership most likely would go up if there were more of the local shows
and programs.
Friday night Cornhole
and Movie XXX have been lightly attended so far this year. Well worth
continuing, WYAP is making the opportunity available. Best of all, it’s
nice to have something to do each Friday night.
Three Bingo match
ups have been held. With a minimum of 15 needed to play, we’ve made that
number on all occasions. Considering the amount of work it takes for the
games and the income potential, it’s well worth the effort.
Since the donation
of the plastic letters by Fairview Baptist, YAP has been using the big
Fas Chek read a board sign. It is a real benefit for the operation since
it allows instant notice for anything we’re up to.
So hows the Welcome Center
doing? Were averaging 2 rolls of TP each week. During the last Celebration,
we ran thru 4 rolls of the stuff in 48 hours.
Equipment wise, we managed
to blow up the small retro PA speaker during the last Drive In Movie. According
to Simpson Neal, it’s toast. AW is lending an identical unit for summer
use at the movies and Bingo. The cheapy garden hose (Family Dollar)
has blown apart for the second time. When someone gets to Charleston, we
need to purchase a heavy duty hose.
Prepared by A Waddell
June
AGENDA June 17 2010
WYAP-LP 101.7 FM
At the station 5:15pm
Everyone Welcome
Opening
Financials
ACT Operations Grant
Bank Loan
Benidum Grant
Station Report
Main Puter Issues
New Shows
Cornhole / Movies
Fas Chek Sign Lease
Possible Move Update
Location Options
July Celebration
Schedule additions
Start times
Volunteers needed
WYAP 101.7 FM
Meeting Minutes
from May 10, 2010
Present Andy, Tiff,
Dave, Kayla, Dana, Fred, Liz Fred called the meeting
to order @ 5:26 pm
Minutes were
discussed Dana motioned to approve Dave 2nd all others I meeting minutes
were approved. The station report was discussed Tiff motioned to
approve Kayla 2nd Liz moves to approve the minutes Dana 2nd. All
others I.
Bingo licenses were
received and plans to start Friday May 28th at the Senior Center
at Two Run. Andy wants to plan bingo every night in July. Games
will always be held at the senior center –two run. Time will be Friday
nights from 7:00 – 9:00 supplies will be around $360.00 we will also have
special games. Discussed getting with Lizemore fire dept. to borrow their
machine. Andy to check on insurance for 6 month premium instead of
12. Liz wants it paid in full. Andy to check about a figure
for the EAS to get a figure and if it is less than $500.00 get it done.
Fred moved Liz 2nd.
Memorial Day Celebration
Fri. Bingo
Sat. Dances, Karaoke, dance contest,
concert Tiff & Tom
Sun. Lawn Mower races, band
AW wants to do cornhole & a
movie on Friday nights. AW May 15 E-990
Meeting adjourned Fred motioned
Liz 2nd all others I.
Minutes prepared by Tiffany Farmer
June 10 Station Report
New programming added since last
meeting includes:
Juke in the Back – outstanding
50’s music show including in depth history of that era. Airs late night
Fridays and Saturday mornings. 60 minutes
Music Mountain – 2
hr chamber music show from CT includes background info. Very good
and equal to any public radio show today. Airs Sunday Monday and Tuesdays
late night
Kitchen Cuisine -
cooking show, 30 minutes, with background on food
Curious Show - 30
minutes, in depth exploration of a single topic each offering. Very professional
Our main drive puter is acting up.
Shut downs are coming every few days resulting in being off air. Bad audio
driver messages are also reducing on air time. Hope to get Pete in real
soon to figure out the problem. If that puter goes down, we go off the
air. Poof!
The AK 94 show and Roundtable shows
are taking the summer months off. Jason Hubbard’s on air offerings have
cut back. Lisa Heidebrecht insomnia show airs about once a week. Dave continues
his music shows usually once a week, Sunday’s often.
Friday night cornhole contests
have been lightly attended but are catching on with kids coming. One Friday
night movie has been shown. Around a dozen attended that offering.
prepared byA Waddell
WYAP 101.7 FM
Financial Statement
May 25, 2010
Bank Statement
Balance forward $550.93
Total Debits
$516.80
Total Credits
$2,845.00
Closing Balance
$2,879.13
Deposits
$345.00
$2,500.00
Checks written
$200.00 Bingo
$250.00 Elk Power
$35.00 Matt Carte
(grass)
$19.46 Family
dollar
$12.34 Foodland
Closing Balance $2,879.13
Checks since the statement
$50.00 CCHS Royalty
$25.00 CHS Boosters
$80.00 Clay Water
$300.00 Elk Power
$200.00 Frontier
$33.00 Cody (repairs)
$9.01 Family Dollar
$34.95 Family Dollar
$20.00 Ginos
$40.00 Matt Carte (grass)
$211.80 Bingo Shop
$18.49 Family Dollar
$35.00 Senior Center (rent)
$502.77 Insurance (paid in
full)
$50.00 Farm Store
New balance as best figured at this
time $1,269.11
Bills still owed at this time
SECAC $120.00
Elk Power $124.31
Water $38.37
Frontier $189.32
Totaling $472.00
Prepared by: Tiffany Farmer
MAY
WYAP 101.7 FN
May 10 2010 5:15pm
At the Station
AGENDA
Everyone Invited
Opening
Minutes
Station Report
Music Mt
Stage Cleaned Dave
Bingo
License received
First Event Friday
May 28
Monthly and July Schedule
Supplies
Volunteers
Financials
Health Grant: Basketball
& Streakers Club
BDA Request
Town request for dumpster,
cones and barrels
Solid Waste request
for dumpster and sponsorship
Bank Loan Received
Use of Bank
$$
Jam
Celebration Weekend
Volunteers
Schedule
Giveaways
Work Party
WYAP 101.7 FM
Meeting Minutes
from the April 12, 2010
Present: Pete, Tiffany, Kayla,
Andy, Dana, & Dave
Andy moved to change the agenda
minutes to discuss corn hole grant and a walking grant. Dana made
a motion to approve the minutes Andy 2nd all others I.
Financials were discussed Andy move
to pay $200.00 to the power co. and $110.00 to Frontier and $50.00 to Clay
Water. Pete 2nd and all others agreed.
Andy moved to change the bank signature
card to Pete Fred & Tiffany. Dana 2nd all others agreed.
Dave Walker said were getting $2,000.00
from the House of Delegates.
Randy White may provide some money
also. Cheryl White is done as the news department head. Do
to family illness. We will start the search for a new department head.
Bingo licenses were approved.
Senior center at two run is approved for holding our games there.
AW to get with Dawn to see what night a week and to see about starting
in May.
AW states that we have received
5 memberships back and he is going to send more. He is also going
to place an ad for a new news department director.
Josh has said he no longer wants
to be the producer for Summer Jam. Timmy James was called we haven’t
heard back from him. Bill Triplet was also called.
Summer Jam will not go on this year
unless we get a producer ASAP. But we will do the 3 celebrations.
Aw is going to go to some meetings to see about getting some financial
support. A cleaning party needs done ASAP. Deck washed, windows
washed etc. set for April 24, @ 12:00 The need for an outside
faucet was approved by AW Dave 2nd all other I.
Terry Duffield might move the antenna
tomorrow or ASAP. AW to see about a corn hole grant 500.00 and have
every Friday night corn hole games. AW to see about a grant for walking
Nada will lead the group. Pedometers, socks, t-shirts, etc.
2 times a week. Andy moves to apply to the health dept. for the corn
hole and walking challenges Dana 2nd all others I. Meeting adjourned
6:54pm
Prepared by Tiffany Farmer
WYAP STATION REPORT
May 2010
Since last meeting Jason
Hubbard has joined the ranks of volunteer broadcaster. Learning quickly,
he is now on his own doing a blend of modern music with little commentary.
With each show he is getting more confident and is talking more. Great!
YAP has added its first
chamber and classical music show, Music Mountain from Connecticut.
The two hour presentation is being aired Sunday thru Wed nights. Soon I
plan to start it on Sunday afternoons.
Station gear is all working
fine with good dependability as long as the DSL holds up.
We now have an outside
garden hose faucet installed on the back of the stage. I plan to donate
my old garden hose as soon as I get a new one.
Dave Derby spent several
hours pressure washing the stage, porch, steps, and ramp. It looks much
better
M.C. is cutting our grass
and weed whacking Price $35 each time.
Without a producer,
Summer Jam is dead. Attempts have been made to find a responsible and willing
party but without luck. Hate to see such a fine draw for the county die
but it has. Sad.
WYAP will start advertising
the Small Town America Celebrations. The Memorial Day event is three days
including: Bingo, yard sales, Karaoke, lawn mower racing and concerts.
Posters will go up this week.
Last summer 101.7 purchased
2 cornhole courts. To do our Friday night contests we really need at least
one more court, preferably, two more courts and bags. Bill Dunn has agreed
to let us use the Pedal Paddle ones this summer, no charge.
A work party is really
needed. Projects include: opening welcome center, steam cleaning carpet,
moving room A to the storage area, a general clean up and window washing,
erecting backdrop on stage, and moving PA system to the station.
Report prepared by A Waddell
APRIL
WYAP Meeting Minutes
March 15, 2010
Present: Andy, Pete, Tiffany,
Josh, Kayla, Fred
Pete called the meeting
to order at 5:19 Motion to accept the previous minutes,
Fred motion, Josh 2nd . Motion passed.
At this time we are holding
off by law changes until Elizabeth is back.
Financials were discussed
about how much we have left in the bank and how much we owe at this time.
All agreed to pay $200.00 to Elk power and pay $96.18 to Frontier. Fred
motion to approve the financials Andy 2nd. Passed
Budget digest 08 :
Pete will gather current receipts to go toward the grant Board
motioned and approved applying for a 90 day note for up to $3,000.00 at
the Bank of Gassaway to be repaid from the 08 Budget Digest grant.
Vote was unanimous.
New Voices Grant:
Andy applied for a $25,000 2 year news department grant. AW felt the chances
are slim at best but we are in the running. We may know something
by summer’s end.
2010 Budget Digest:
Andy applied to all Senators and Delegates for money for back up equipment.
We should know something by fall. If successful, those funds would be available
in late 2011 or ’12.
Bingo the application still
hasn’t been turned in yet. Membership Tiffany is to start with 22 membership
letters.
Station report: Headset
is fuzzy we have a need for a new one at a later date. A new
show Mountain Music will bring classical music, mountain music, chamber
music, string music. MM is free of royalties.
FCC: The full power
license we applied for was only available in St. Mary’s WV.
Summer Jam: Josh Shamblin
agreed he would serve as Producer. We also discussed asking Tom Pringle
to volunteer for the warm weather outdoor productions.
News Dept. Cheryl
White is starting our news dept. she is doing a once a week show.
Non profit tax conference
coming in April. Elizabeth and Andy may attend.
CCHS Baseball games
start soon. To sportscast from Clay County Park, we need a land line.
Josh is to get with Parks and Rec. to check about getting land lines in.
Andy moves to adjourn
Josh 2nd all others agreed.
report prepared by T Farmer
Station Report
April 12, 2010
Equipment wise : the live
booth camera is not publishing images as it should. All other equip appears
to be functioning 100%
Emails have been sent
for Mountain Music programs in the near future. There is no cost for the
2 hours offerings.
We now have a dozen
of so new Spring or Summer PSAs to freshen the playlists.
With the resignation
of News Director Cheryl White, that department operation is stalled. Newspaper
and web ads will be placed soon for a new Director.
With warm weather
here, we need a good clean up of the station, lot, and welcome center.
The sooner the better would be great.
Dale M is donating a working
‘puter to the station.
Short and sweet, March was
a very quiet month.
AW end
March
AGENDA
March 15 Bd Meeting 5:15
At the station
Everyone Welcome
Opening
Minutes
Financials
Statement
08 Budget Digest Ready
AW
New Voices Grant
AW
10 Budget Digest
AW
Bingo Update
AW
Membership Update
Tiff
Station Report
Summer Jam Need Producer
Now
News Dept
Non Profit Tax Conference
Minutes
From February 8, 2010
Present: Pete, Andy, Tiffany,
Kayla, Dave, Dana, Josh, Fred, & Elizabeth.
Pete called the meeting
to order at 5:30. We discussed the minutes Andy moved to accept the
minutes Fred 2nd all others agreed.
A briefing was done
on the financials we didn’t have our bank statement for a full financial
report at this time. We still also have 2 basketball sponsors who
have not paid which are Delta and Mike Asbury.
Membership drive needs
to be started and will be started this weekend at the Valentines party
which needs to be a success. Dana Perkins name needs added to the membership
list. Pete made the motion for Tiffany to do membership letters for a mass
mailing after the party is over and she has time to breathe. Dana 2nd.
Fred agreed to cover the cost of postage.
Station report was
discussed we have computer problems Pete is on the case. We are going
to get the generator hooked up so when the lights are out we can still
be on the air. Our Tax and SOS licenses are good until June 30, 2010. The
$25. sec. of state fee was paid for 2011. We now have an agreement
with Clay Senior Center for Bingo and approved usage.
We have a grant due
by Mar. 4. for the news dept. We applied for ACT grant for general
operating expenses for $335.00 a month. The budget digest needs done
now!! We are going to ask for new equipment such as head set, zircon,
hand recorders, hard drive backup, and karaoke equipment. Dave suggests
a banner with our logo on it for the games and the need for a station mascot.
Josh is to talk to
Parks & Rec. about telephone lines for the baseball season and local
programming for the sports program. Kayla is to make a poster for
the high school recruiting more high school broadcasters for another teen
show.
We discussed the need
to change the by laws such as missing meetings etc. Elizabeth is
to work on the by laws and we shall read, discuss, tweak, and decide acceptance
for the next meeting. Andy moved to except Josh 2nd.
Meeting adjourned 6:57.
Minutes prepared by Tiff
WYAP – LP 101.7 FM
Financial Statement
March 6, 2010
Bank Statement dated 1-31-10 ~ 2-28-10
Beginning Balance $818.91
Total Debits
$802.98
Total Credits $535.00
Closing Balance $550.93
Deposits
2-8-10
$250.00
2-16-10 $285.00
Auto Withdraw
2-4-10
$25.00 check #2137 (SOS
Fee) Secofstate WV Treasury
Checks
$60.00 Jan Panetti
table & fan
$100.00 Pacifica
$21.08 Family dollar
$97.01 Frontier
$35.90 Clay Municipal Water
$252.00 ASCAP
$200.00 Elk Power
$11.99 Foodland water
At this time no checks are out and
the check book is to the penny once again.
Bills due at this time but not paid
yet
SESAC $120.00
Clay Municipal Water $35.90
Elk Power Co. $350.16
($91.92 was left over from last month)
Frontier $96.18
Total due $602.24
Prepared by Tiffany Farmer
Station Report March 15 2010
A year ago YaP invested
in a better quality headphone set in the live booth. We did that because
the cheapy units would break after a couple months of use. The better
quality set is now getting fuzzy. Heads up for a need to replace sometime
soon.
In the way of programming
….
For about five months we’ve
been airing a tape delayed three hour Thom Hardmann Show M thru F
beginning at 4pm. The format is a live call in on current events
listened to by 3m a day. Because of the delay, local listeners have
not been able to participate via the tele.
Beginning today the show
will be available to 101.7 FM in real time, noon to 3pm.Since we’re required
to do a station ID at the top of each hour, there may be a problem with
the shows. Am working on that now. The noon start starts fits a little
better with our schedule of AK-94 on Wed at 3:30 and Fred on Thursday’s
at 6pm
Our news dept is up and running
with Cheryl White providing the casts. The first one on broadband in our
area is in the can and has been aired. The first one wasn’t perfect but
it’s a darn good start.
Late nights’ we’re airing
two hour music shows including: Trance on the Porch; Kaleidoscope, and
Midnight Specials. The last two are eclectic in nature and offer a variety
of sounds. Also, DJ Mark in the Ozarks is offering 59 minute shows
featuring Bing Crosby. We have 10 shows available now and have used four
of em. More offerings are coming n a monthly basis.
So far WYAP has not included
much if any classical music. That’s about to change with the addition of
Mountain Music from Gordon Hall in CT. Each year 26 shows are available
that feature chamber music, string music. Not sure how it’s going to go
over but we’re going to try it.
The station made it
thru the winter without any major damage to report. The equipment is operating
well and stable. Volunteers came thru again and we were able to sportscast
all home basketball games. It’s time to move the antenna to the new
tower as soon as TD is available to donate time. Hope that happens this
month.
Sadly, the opportunity
to apply for a full power license didn’t work out. Turns out the only area
in West Virginia allowed to apply was in the St Mary’s area of the state.
Prepared by
A Waddell
February
WYAP-LP
AGENDA
Feb 8 2010 5:15pm
At the station
Everyone Invited
Opening
Minutes
Financials
Report
ACT grant due March
Budget Digest request
Membership Campaign
Station Report
End of Year Report to CAEZ,
Town
Generator hook up
Bingo Update
News Dept
Valentine Dance
Minutes
from Jan. 18, 2010 meeting
Present: Fred Sampson
- Vice President; Andy Waddell - Vol. Station Manager; Tiffany Farmer –
Secretary/Treasurer; Dave Derby, Elizabeth Sampson, Frank Tobia
Fred called the meeting
to order at 5:20 pm. Meeting minutes were discussed Dave motioned to accept
the minutes, Andy seconds, no one opposing.
The New Year’s Party
was discussed we cleared approximately $218.00.
Financials were reviewed
and found in order Elizabeth motions to approve the financials, Tiffany
seconds.
March 1st is the deadline
for operation of News Dept. grant in the amount of $25,000.
Station Report: We discussed
the need to be on the air in cases of an emergency such as the past storm
where the public wasn’t aware of where to go to a shelter or to get water.
The antenna needs to be put up at the station and equipment for emergency
broadcast, etc. Frank made the motion to approve, Dave seconds motion passed.
Our generator is 5,550 watts.
News Department:
Motion made for a contract with Ms. White for the ACT News Grant for local
news, conditions to be specified in the written contract.
If the Senior Center
is available on Feb. 13, 2010 we plan on a Valentine’s Dance. Andy
will check with them on the date.
Bingo update: The building
at two-run is available for use for bingo as soon as the license is updated.
Andy is to check on the updating of license ASAP.
Board Elections were held
11 people were voted for and are board members, Pete, Fred, Dana, Liz,
Dave, Andy, Tiffany, Dawn, Kayla, Frank, and Josh. New members to the Board
of Directors are: Dawn Mullins, Kayla Farmer, & Josh Shamblin.
Elizabeth made the
motion to retain the current officers which are as follows Peter Triplett
- President, Fred Sampson – Vice President, & Tiffany Farmer – Secretary/Treasurer,
Frank seconds the motion Dave closed nominations everyone agreed.
Dave suggested we
review and discuss the by laws next meeting Tiffany seconded.
Meetings will be left
at the 5:15 pm time. Elizabeth moves to adjourn Tiffany second meeting
closed.
Prepared by Tiffany Farmer
Station Report Feb 2010
All the financials and
puter from Room A have been moved to Room C for Tiffany’s use. Also: the
counter tops from A were also installed in C for use as a workstation.
Room C is now for storage. Keeping that door closed may help reduce
our heating bill expense since we’re only heating three rooms now.
Since last meeting, a used
ceiling fan ($20) was purchased as well as a nice plastic folding table
($40). Jan Franetti donated an overhead projector to the station.
Not sure what we’ll use it for, but we got one.
No additional shows
added since Jan 18th Bd meeting. Midnight Special shows are very nice and
have been aired three times so far. One new Zydeco CD ripped and ready
for air play.
Cheryl White,
head of our news department, will come in for the first time Tuesday the
9th for getting our heads together. First topic: DSL, and the Frontier
merger. Hope to have the first installment ready in a week or so. If it
comes out pretty good, will submit the effort to Pacifica and FSRN for
possible airing.
Basketball season
schedule is all messed up due to weather related cancellations. Games are
now coming back to back. Our volunteer sportscasters are doing a good job
and provide good coverage.
Friday afternoon Feb
5th, puter #2 went south. This is the unit all broadcasters use for downloads,
finding web based info and emailing. Without it, we’re hurting big time.
Will try and get Pete to look at it ASAP.
Other than the puter,
all else is working fine.
Report prepared by A Waddell
WYAP Financial Statement
February 15, 2009
From the bank statement dated:
12-31-09 ~ 1-13-10
Balance forward $720.02
Closing balance $818.91 (Check
book is to the penny with closing balance)
Since last statement
$60.00 Jan P. fan & table
$100.00 Pacifica
$25.00 Sos Fee
$21.08 Family Dollar
$97.01 Frontier
$35.90 Clay Water
$252.00 Ascap
$200.00 Elk Power
$790.99 in debits
$818.91 ending balance
- 790.99
$ 27.92
Since statement
$250.00 deposit
$20.00 AW Dues
$257.00 Party
$8.00 in change
$285.00 to be deposited 2-16-10
$27.92
+
250.00
$277.92
+
285.00
$562.92 around about
figure left in checking account after 2-16 deposit.
Prepared by: Tiffany Farmer
WYAP 2010 Valentines Dance
I recounted all the envelopes the girls
counted.
Donations $19.00
Cake Walk $11.00
Memberships $ 60.00
Danny Eagle, Polly Belt, Don Samples
Red Tickets $67.00
Baskets (The girls had $85.00 wrote on the envelope)
Blue Tickets $100.00
Little gifts
I added the $8.00 in change &
the $20 for AW’s dues which totaled the $285.00 deposit
All of the envelopes
were counted correctly except for the red ticket envelope which was $18.00
short for what ever reason.
Prepared by: Tiffany Farmer
