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March
WYAP Meeting Minutes
From February 8, 2010
Present: Pete, Andy, Tiffany,
Kayla, Dave, Dana, Josh, Fred, & Elizabeth.
Pete called the meeting
to order at 5:30. We discussed the minutes Andy moved to accept the
minutes Fred 2nd all others agreed.
A briefing was done
on the financials we didn’t have our bank statement for a full financial
report at this time. We still also have 2 basketball sponsors who
have not paid which are Delta and Mike Asbury.
Membership drive needs
to be started and will be started this weekend at the Valentines party
which needs to be a success. Dana Perkins name needs added to the membership
list. Pete made the motion for Tiffany to do membership letters for a mass
mailing after the party is over and she has time to breathe. Dana 2nd.
Fred agreed to cover the cost of postage.
Station report was
discussed we have computer problems Pete is on the case. We are going
to get the generator hooked up so when the lights are out we can still
be on the air. Our Tax and SOS licenses are good until June 30, 2010. The
$25. sec. of state fee was paid for 2011. We now have an agreement
with Clay Senior Center for Bingo and approved usage.
We have a grant due
by Mar. 4. for the news dept. We applied for ACT grant for general
operating expenses for $335.00 a month. The budget digest needs done
now!! We are going to ask for new equipment such as head set, zircon,
hand recorders, hard drive backup, and karaoke equipment. Dave suggests
a banner with our logo on it for the games and the need for a station mascot.
Josh is to talk to
Parks & Rec. about telephone lines for the baseball season and local
programming for the sports program. Kayla is to make a poster for
the high school recruiting more high school broadcasters for another teen
show.
We discussed the need
to change the by laws such as missing meetings etc. Elizabeth is
to work on the by laws and we shall read, discuss, tweak, and decide acceptance
for the next meeting. Andy moved to except Josh 2nd.
Meeting adjourned 6:57.
Minutes prepared by Tiff
February
WYAP-LP
AGENDA
Feb 8 2010 5:15pm
At the station
Everyone Invited
Opening
Minutes
Financials
Report
ACT grant due March
Budget Digest request
Membership Campaign
Station Report
End of Year Report to CAEZ,
Town
Generator hook up
Bingo Update
News Dept
Valentine Dance
Feb 10 Meeting Minutes
from Jan. 18, 2010 meeting
Present: Fred Sampson
- Vice President; Andy Waddell - Vol. Station Manager; Tiffany Farmer –
Secretary/Treasurer; Dave Derby, Elizabeth Sampson, Frank Tobia
Fred called the meeting
to order at 5:20 pm. Meeting minutes were discussed Dave motioned to accept
the minutes, Andy seconds, no one opposing.
The New Year’s Party
was discussed we cleared approximately $218.00.
Financials were reviewed
and found in order Elizabeth motions to approve the financials, Tiffany
seconds.
March 1st is the deadline
for operation of News Dept. grant in the amount of $25,000.
Station Report: We discussed
the need to be on the air in cases of an emergency such as the past storm
where the public wasn’t aware of where to go to a shelter or to get water.
The antenna needs to be put up at the station and equipment for emergency
broadcast, etc. Frank made the motion to approve, Dave seconds motion passed.
Our generator is 5,550 watts.
News Department:
Motion made for a contract with Ms. White for the ACT News Grant for local
news, conditions to be specified in the written contract.
If the Senior Center
is available on Feb. 13, 2010 we plan on a Valentine’s Dance. Andy
will check with them on the date.
Bingo update: The building
at two-run is available for use for bingo as soon as the license is updated.
Andy is to check on the updating of license ASAP.
Board Elections were held
11 people were voted for and are board members, Pete, Fred, Dana, Liz,
Dave, Andy, Tiffany, Dawn, Kayla, Frank, and Josh. New members to the Board
of Directors are: Dawn Mullins, Kayla Farmer, & Josh Shamblin.
Elizabeth made the
motion to retain the current officers which are as follows Peter Triplett
- President, Fred Sampson – Vice President, & Tiffany Farmer – Secretary/Treasurer,
Frank seconds the motion Dave closed nominations everyone agreed.
Dave suggested we
review and discuss the by laws next meeting Tiffany seconded.
Meetings will be left
at the 5:15 pm time. Elizabeth moves to adjourn Tiffany second meeting
closed.
Prepared by Tiffany Farmer
Station Report Feb 2010
All the financials and
puter from Room A have been moved to Room C for Tiffany’s use. Also: the
counter tops from A were also installed in C for use as a workstation.
Room C is now for storage. Keeping that door closed may help reduce
our heating bill expense since we’re only heating three rooms now.
Since last meeting, a used
ceiling fan ($20) was purchased as well as a nice plastic folding table
($40). Jan Franetti donated an overhead projector to the station.
Not sure what we’ll use it for, but we got one.
No additional shows
added since Jan 18th Bd meeting. Midnight Special shows are very nice and
have been aired three times so far. One new Zydeco CD ripped and ready
for air play.
Cheryl White,
head of our news department, will come in for the first time Tuesday the
9th for getting our heads together. First topic: DSL, and the Frontier
merger. Hope to have the first installment ready in a week or so. If it
comes out pretty good, will submit the effort to Pacifica and FSRN for
possible airing.
Basketball season
schedule is all messed up due to weather related cancellations. Games are
now coming back to back. Our volunteer sportscasters are doing a good job
and provide good coverage.
Friday afternoon Feb
5th, puter #2 went south. This is the unit all broadcasters use for downloads,
finding web based info and emailing. Without it, we’re hurting big time.
Will try and get Pete to look at it ASAP.
Other than the puter,
all else is working fine.
Report prepared by A Waddell
______
AGENDA
WYAP
Bd Meeting
Jan
18 2010 5pm
At
the Station
Everyone
Welcome
Opening
Financials
New
Year’s Dance statement
Grants
March 1 deadline, operation of News Dept, $25,000
Station
Report
Moving
Room A to Room C, Cost $50+-
Setting
up transmitter at station for emergency times
Frozen
pipes
News
Dept
Meeting
Coverage
Public
Affairs and distribution to FSRN, Pacificia
Valentines
Dance Feb 13
Summer
Jam Producer
Bingo
Update
Election
of Board
Election
of Officers
Anything
else?
WYAP
MEETING MINUTES
from
December 7, 2009
Present:
Fred Sampson - Vice President; Andy Waddell - Vol. Station
Manager; Tiffany Farmer – Secretary/Treasurer Dave Derby; Dana Perkins
Fred
called the meeting to order at 5:30 pm.
Andy
moved to approve previous minutes which were not on the agenda Dave seconded.
Dave
moved to approve the meeting minutes Tiffany seconded.
Financials:
Check
2103 had not cleared the bank and was sent back to us. It was written
out to the wrong company. The check will be reissued to Pacifica
for the same amount. The financial report was discussed including checks
out since statement, all bills paid up to date except Southern States that
arrived yesterday. Dana moved to approve financial report and Dave
seconded.
New
Media Grant:
Discussion
was held on the New Media Grant we need to apply for it Andy agreed to
do so. He thinks the due date for applying is March 1.
Tiffany
is to send a letter to find out the statis of the application we sent in
a while back for increase of power. (FCC application)
Andy
is ordering a new headphone/mic combo for the station/ballgames.
We are in need on a new set. Cost around $270 for the new set.
Tiffany
to send Josh and TG a Christmas card thanking them for all they do for
the station in the sports season.
Dana
made the motion to approve the station report Dave seconded.
Football
sponsors are needed as of now we have
Tiff’s
Tees, Delta, Napa, Nancy Updagrave Ins. We still need about 6 more sponsors.
Work
party was held all is done except for putting up the Clayberry pole for
new years and adding plastic to the windows. Andy is going to see
if Ron Walls can put up the pole for us. Dave approved the report
and Dana seconded.
Christmas
party:
Andy
is to reserve the senior bldg. today for the 19th for WYAP’s Christmas
party. Tiffany is organizing the party. We have give a-ways
and decorations already. Tiffany will make up a nice basket for the
station to raffle off. Fred is checking to see if they still have the round
table cloths from last year. Tiffany is going to make up an invite
to pass around town and will hand deliver them to the businesses/folks
in town.
Dana
moved to adjourn and Fred seconded.
Prepared
by T Tiffany
WYAP
Financials
Jan.
11, 2010
Bank Statement
11-30-09 ~ 12-31-09
Auto Withdraws
$83.40 Web
Hosting
$99.97 WWW.Newegg.com
$309.38 BSW
Checks
$4.13
NAPA
$26.50
Sweeper rental
$30.00
ATM (to auction)
$11.02
AW reimbursement
$96.85
Frontier
$171.57
Elk Power
$35.90
Clay Water
$28.89
Family Dollar
$8.80
Stamps USPS
$70.00
Senior Center
$20.90
Clay Auto Parts
$30.00
Simpson Neal
$33.39
Family Dollar
$25.00
Ron Walls (repairs)
$1,073.01
Total Debits
$
0
Credits
$720.02 Closing
Balance
No checks out
since statement!!
ACTIVITY
SINCE STATEMENT
$800.00
Deposit 1-8-2010
$1,520.00
New Balance as of 1-8-2010*
Bills paid
on 1-8-2010
$199.18
Elk Power
$20.37
Southern States
$35.90
Clay Water
$96.05
Frontier
$297.00
BMI
$30.00
Tiff Reimbursement from party
$678.50
$1,520.02
-
$678.50
$841.52
Balance to the best of my knowledge
We still owe
$252.00 to ASCAP and $120.00 to SESAC.
WYAP
Financial
Report page 2
Jan 11, 2010
Monies received
from our New Year’s Eve Party
Blue Tickets
$68.50
Red Tickets
$104.55
Cake Walks
$10.72
Donations
$95.00
$278.77
Total (Best Party Ever)
Basket Ball
Sponsor’s money received
$50.00
Kate’s Florist
$50.00
Salisbury Auto Salvage
$50.00
Michael Asbury
$50.00
Mountaineer Mini Storage
$50.00
Fred & Liz Sampson
$50.00
Jack Brown
$50.00
Tiff’s Tees
$80.00
AW Donation
$50.00
Fred & Liz Sampson (Membership)
$530.00
$270.00
+
$530.00
$800.00
Deposit which was made on 1-8-2010
All change
went in the change box.
Prepared by:
Tiffany Farmer (Secretary/Treasurer)
Jan
2010 Station Report
During the
last 30 days or so….
Volunteers remain steady, programming remains stable, two new shows, one
environmental (Love this Planet) and one folk music (Midnight Special to
be auditioned Jan 18th) have been added to our line up. Equipmentwide,
nothing broke. We added one $300 set of headphones that are doing great.
With that addition, we now have a spare set of headphones which could be
used for a third sportscaster.
Tiffany loaned WYAP around 50 CDs (New Country, Rock, & some
Christmas) which have been ripped and added to the playlists. Leading
up to Christmas, the Station Manager managed to delete nearly all our seasonal
tunes. The producers of Trance on the Porch allowed us access to their
resources plus some in my personal stash, we got thru the season OK.
Basketball season is under way. Our sponsor request netted 10 bringing
in $500 when all have paid.
Before the big snow, the last of the concrete was added to the base of
the new tower. Last support strap was added the day the tower was raised.
We are ready for a boom truck to switch the antenna to the new tower.
TD has agreed to do the transfer as soon as the weather cooperates.
The water lines froze up twice before the big snow. RW was paid $X to wrap
the pipes. He did a good job but still the pipes froze up each time the
temps dropped below 25 degrees.
YAP went off the air Dec 19th during the first minutes of the big snow
fall and did not return on 101.7 for seven days. Power was restored to
the station in four days but not to the transmitter shed. During a time
when we could have been a benefit to the county, we weren’t. That is unacceptable.
Since we have an extra transmitter and antenna, my strong suggestion is
to immediately: 1 Wire up the generator to the station breaker box; 2 Set
up the old transmitter at the station; 3 Erect the old antenna on the existing
aluminum pole above the stage. Cost would include some connectors
and coax, maybe as much as $125 at the most.
If we do that, at least the town and some close by, in the valley, listeners
would have a source for important information. The recommendation to the
Board is to make this project priority one, above all else.
Room A is very cold in the winter. Trying to do financials in that room
is all but impossible. Suggestion: Trade out Room A with Room C. With all
our junk in A and behind a closed door, we may look a little more
presentable.
With money in place and very strong person to run it, the news department
is ready to start up in January. In addition to the coverage of public
meetings, public affairs shows should also be produced and provided the
world thru the Pacifica network download site, audioport.org.
All in all, we ended 2009 in a very embarrassed fashion, off the air and
unable to live up to our mission station.
Report
prepared by A Waddell.
2009
Year End Report
Non profit 101.7 FM experienced growth and stability during the last
12 months. When you factor in the poor economy and the shape of the nation
in general, remarkable growth comes to mind. Here’s what we’re talking
about.
In 09 a new, not a used hand me down, stereo transmitter was installed.
Up until then, our mono signal offered much lower sound quality and usually
out of just car radio speaker. We also coupled a stereo DSL receiver to
the transmitter to insure a much more dependable sound source without the
buffering and down time after a power outage. Instead of going off
the air for hours after a power or DSL outage, WYAP is back on as
soon as utilities come back to life.
A used, but in good condition, telescoping tower was erected near the transmitter
site. When the antenna is switched to this tower, maintenance and adjustments
will be a lot easier. Additionally, the higher elevation (38 feet)
may increase our coverage area.
In addition to adding lots of new tunes, membership supported YAP radio
added late night music based shows from independent providers like Trance
on the Porch, All Mixed Up, and Kaleidoscope. Our news department added
one hour offerings, Talk Nation, Midweek Politics, Initiative Radio and
the most listened to progressive voice, The Thom Hartmann Show each weekday
afternoon.
With increased volunteer support, local content programming continued during
the last 12 months. Local voices included a Thursday night on air discussion
group, Wed afternoon high school broadcasters, late late night shows
for insomniac listeners, and lots of sports offerings. In addition
to Clay High Sports, in 2009, three Clay Middle School football games including
the Championship game, and the Pee Wee League Super Bowl were aired locally
on 101.7 FM and around the world on the internet.
During the Summer months, the staff organized and produced 14 Saturday
night Summer Jam music shows where great West Virginia musicians were heard
on the radio. This year more diverse sounds included two rappers and that
teeth gritting music provided by area youth. In addition to
music, Cornhole contests and cake walks added some healthy things to do
each Saturday. On the down side, for the first time ever, one Summer Jam
was canceled when a monsoon storms drenched the county in July.
There was a time when Memorial, Independence and Labor Days came and went
without celebration. That hasn’t been the case for the last five years.
In 2009, two and three day Small Town America Celebrations continued during
those holiday weekends. Parades, Karaoke, yard sales, twist contests and
great music filled the holidays .
Each Summer our goal is to grow the tourism based economy and provide one
more reason for folks to visit County Clay. In 2009, we did just that!
Budget cutbacks and lack of grant support prevented firework displays in
2009. Funding from the CAEZ , BDA, Town of Clay, Solid Waste Authority,
and from private donations allowed for everything else.
With Fall coming, community based WYAP contributed to the grand daddy of
em all, The Apple Festival, by providing up to the minute event updates.
After the Big Apple came football season on 101.7FM. True the High
School football season went without a single win, we were there providing
coverage to the many unable to get to the field. For the first time, YAP
broadcast and then rebroadcast Middle School games as well as the Pee Wee
Championship win. The rebroadcasts allowed the players and coaches to hear
their names and efforts on the air.
The New Year’s Eve party at the Senior Center (Two Run) polished off a
great year. We danced, munchied, told stories, made new friends, and raffled
off lots of items followed by the dropping of the Clayberry Ball at midnight.
New York City ain’t got nothing on Clay County West Virginia!
The year was made possible by the generous support of the businesses, government
grants, private grants, strong volunteer efforts, memberships, and you
the listeners. For that we would like to thank you for allowing us to grow
the community radio footprint. Thank you for 2009.
2010 is starting off with two new offerings. Soon a new “news” department
will provide coverage and discussions from various government meetings
as well as public affairs programming. In the coming months, 101.7
FM will begin hosting Bingo games in an attempt grow our financial independence.
A
Waddell
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