Clay County Communications, LTD

PO Box 954 * Clay, West Virginia 25043
WYAP@frontiernet.net



 2003   Minutes     2004 Minutes
2005 Minutes       2006 Minutes
2007 Minutes   2008 Minutes
2009 Minutes
 

2010
 

August

Aug 2010 Station Report

  With Aug nearly behind us here’s the station report for July and Aug
  YAP has aired environmental show Earthbeat for five years. The hour long weekly series came to an end July 31st due to financial short comings. In other down side news, Jason hasn’t been at the station this summer with his late evening offerings.
   We’ve got bad bugs.  If you look around the door openings you will notice some kind of dusty powder droppings. I think that’s the residue from termites attacking us.
   The Board asked about painting the red wall across Main street. I checked with Bowan Dental and home owner Denise Holcomb. Neither say they own the block retaining wall.  Wonder if RT own’s it?
   We have one more basketball rim to assembly and erect. I can’t figure it out and am in need of a mechanic for that project.
   The Labor Day Celebration is Sept 3 thru 5. To make it  a success, we need all the volunteer help we can muster. 
   Bingo game fundraisers are going well. The loaned bingo equipment is working well.  We are averaging around 10 players each time. That number needs to go up to around 25 or so to make some real money.  The Senior Center location is fine with ample parking and good HVAC.
   The new Shure mic  arrived and is installed in Room C for PSA work. A few new PSA’s have been recorded. Nice sound!  The new sportscaster box and headset combo arrived. Initial trial use was very encouraging. We’ll know during the first football game in three weeks. The unit offers the ability to hook up to a cell phone and can be battery powered.   With those capabilities WYAP can now do a broadcast from anywhere cell phones work.
   I ordered a bunch of new RAM memory strips ($133) to boost station puter performance. I ordered the wrong strips and they will have to be returned (15% restocking fee) and reordered.
  TG Griffith has agreed to sportscast the CCHS football games. Emails to his asst. Josh Shamblin have gone without a response. New CCHS principal Melinda Issacs said WYAP is a go in the press box for 2010.   Last year Tim James agreed to serve as a back up sportscaster. This year I asked Tim if would be interested in heading up CMS football game sportscasts. No response yet.
A Waddell    

WYAP 101.7 FM
Financials for August 16, 2010

Statement date 6-30-10  - 7-31-10
Balance Forward   $696.60
Total Debits  $1,479.10
Total Credits  $1,292.00
Closing Balance  $ 509.50

7-2-     Deposit  $462.00
7-7      Deposit  $790.00
7-13    Deposit   $40.00

Checks paid:
Elk Power $103.98
Kates Florist  $102.50
Frontier  $188.50
Clay Water $74.37
SESAC  $120.00
Southern States $84.55
Matt Carte $40.00
WV Surplus $40.00
Foodland $28.84
Maxine Metheny  $70.00
Senior Center  $35.00
Clay Water $39.49
Sampson Neal $20.00
Frontier $98.87
James Thacker  $350.00
Matt Carte  $35.00
Tammy Rose  $48.00

Checks out since statement:
Delta (Water Chips for Bingo)          $39.00
Bank of Gassaway (Renew Loan)     $38.16
Family Dollar                                       $23.36
Tiff (Reimbursement)                        $200.00
Foodland                                              $12.34

Deposit was made since statement on 7-12 for $3,000.00
Balance to the best I can figure is about $3,196.64
Prepared by:   Tiffany L. Farmer

WYAP 101.7 FM
Meeting Minutes
From July 2010

Present:  Pete, Andy, Fred, Tiff, Kayla, Dave, & Dana
Meeting called to order at 5:25 pm
   Minutes were discussed Dana moved to approve Andy 2nd.
   AW is to get with the Dentist office about painting the wall. The ACT general operations grant in the amount of $3,000 is to be released to us soon.
   Bank loan is due Fred motioned to extend the bank loan Dave 2nd all others I.  The Act Grant goes in savings. We need to purchase equipment to receive reimbursement for the Budget Digest.  All agreed equipment is needed.
  Station report  Motion to remove clause that there are to be no kids at bingo.  All agreed.  Flyers should be hung to advertise the bingo better.
Tammy Rose is now heading the News Dept. and doing well.
  A state code mandated quaterly Bingo report is due soon.  Pete will prepare. We are going to donate to the Lizemore Fire Department.  Fred makes the motion Dana 2nd.
  Station Move: We are still talking about locations with the possibility of using the Campground improving.
July celebration comments Fred would make no changes to our celebration.General: Too darn hot for early afternoon games, contests like 3 on 3 Basketball
  Labor Day Changes: Andy thinks that we should change the time from 3:00 to 4:00 or maybe 5:00 due to the heat.  It would make the activities easier.
  Addition to the By Law Change.  The addition States:  Without an excused absence submitted in advance, absence of three functions in a row shall be grounds for automatic removal from the Board of Directors.  Put into article 7 in By Laws.  Dana motions, Fred Seconds to approve the addition to the reading of the By Laws.
  Pete moved to adjourn Kayla 2nd all others I. Meeting adjourned at 6:52 pm.
Prepared by:  Tiffany L. Farmer

July
July 12 2010
Bd Meeting
AGENDA
At the Station  5:15pm

Opening
Minutes
Financials
 ACT Grant
 Celebration Proceeds
Station Report
 News Dept
 Friday Night Stuff
 B Ball update
 Busted speaker
 Repaired speaker
Bingo Update, schedule, $$
CCC Update, meeting, RT, Sign, other locations
July Celebration Comments
Labor Day Celebration Changes
 
 

WYAP 101.7 FM
Meeting Minutes
from June 17, 2010

   Present:  Dave, Fred, Liz, Pete, Tiffany, Kayla, Andy    Meeting opened at 5:15
   Financials were discussed including ACT grant, Bank Loan, and the Benidum grant.  Andy is to see what we need to do for the community grant.  Pete moved to approve financials Fred 2nd all others Aye.
   Station report:  We have issues with the main computer Pete is to check on fixing it.  We have now added new shows and now are offering corn hole and drive in movies each Friday night. Dave moved to approve the station report Tiff 2nd all others I.
   Fas Check sign lease was discussed and approved by all. AW will try to secure a formal lease
   Possible move update options were discussed and all agreed to check all options.  AW to check with J. Sizemore.  Elizabeth agreed to check with a Two Run property owner as a possibility. Andy to also talk to the Dentist office about use of the red wall for advertising.
   Bingo was discussed. Our first games had  a good turn out.  State Code requires WYAP to open a Bingo checking account.  Andy moved to open the checking account at the Bank of Gassaway and Dave 2nd , all others  Aye. Discussion on reopening the Celebration account with all in agreement if that old account still exists.
  Motion by Fred, 2nd by AW to change signature officers on both checking accounts to be, Peter Triplett, Fred Sampson and Tiffany Farmer. Motion passed
   July celebration was discussed and we need all hands on deck for the celebration to help out.  We have a lot of new additions added this time and intend on starting later in the day so it will be alittle cooler.  As many volunteers are needed as possible.
   Fred moved to adjourn and Pete 2nd all others  Aye. 
  Prepared by:  Tiffany Farmer

July 2010 Station Report

 Programming additions include a new “Kitchen Cuisine” 30 minute show ona  weekly basis. New shorts include the ACLU Legal minute and Health Bites from Layna Berman.
  New Dept Director Tammy M Rose is continuing with her 7 minute Tree Hugger Environmental shows. She has completed her third installment. A Kiddie segment is  now included in each show.  Newbee JH has not been seen or heard from since the last Board meeting.
  All in all, our program line up has improved big time this year. The quality of each is actually very good. The short fall for the station is local content programming. Listenership most likely would go up if there were more of the local shows and programs.
   Friday night Cornhole and Movie XXX have been lightly attended so far this year.  Well worth continuing, WYAP is making the opportunity available. Best of all, it’s nice to have something to do each Friday night.
   Three Bingo match ups have been held. With a minimum of 15 needed to play, we’ve made that number on all occasions. Considering the amount of work it takes for the games and the income potential, it’s well worth the effort.
    Since the donation of the plastic letters by Fairview Baptist, YAP has been using the big Fas Chek read a board sign. It is a real benefit for the operation since it allows instant notice for anything we’re up to.
  So hows the Welcome Center doing? Were averaging 2 rolls of TP each week. During the last Celebration, we ran thru 4 rolls of the stuff in 48 hours.
  Equipment wise, we managed to blow up the small retro PA speaker during the last Drive In Movie. According to Simpson Neal, it’s toast. AW is lending an identical unit for summer use at the movies and Bingo.  The cheapy garden hose (Family Dollar) has blown apart for the second time. When someone gets to Charleston, we need to purchase a heavy duty hose.
Prepared by A Waddell 
 
 

June
AGENDA June 17 2010
WYAP-LP 101.7 FM
At the station  5:15pm
Everyone Welcome








Opening
Financials
   ACT Operations Grant
   Bank Loan 
   Benidum Grant 
Station Report
   Main Puter Issues
   New Shows
   Cornhole / Movies
Fas Chek Sign Lease
Possible Move Update
   Location Options
July Celebration
   Schedule additions
   Start times
   Volunteers needed
 
 

WYAP 101.7 FM
Meeting Minutes
from May 10, 2010

    Present Andy, Tiff, Dave, Kayla, Dana, Fred, Liz     Fred called the meeting to order @ 5:26 pm
    Minutes were discussed Dana motioned to approve Dave 2nd all others I meeting minutes were approved.  The station report was discussed Tiff motioned to approve Kayla 2nd Liz moves to approve the minutes Dana 2nd.  All others I.
   Bingo licenses were received and  plans to start Friday May 28th at the Senior Center at Two Run.  Andy wants to plan bingo every night in July.  Games will always be held at the senior center –two run.  Time will be Friday nights from 7:00 – 9:00 supplies will be around $360.00 we will also have special games. Discussed getting with Lizemore fire dept. to borrow their machine.  Andy to check on insurance for 6 month premium instead of 12.  Liz wants it paid in full.  Andy to check about a figure for the EAS to get a figure and if it is less than $500.00 get it done.  Fred moved Liz 2nd.
Memorial Day Celebration
Fri. Bingo
Sat. Dances, Karaoke, dance contest, concert Tiff & Tom
Sun. Lawn Mower races, band

AW wants to do cornhole & a movie on Friday nights. AW  May 15 E-990
Meeting adjourned Fred motioned Liz 2nd all others I.
Minutes prepared by Tiffany Farmer

June 10 Station Report

New programming added since last meeting includes:
  Juke in the Back – outstanding 50’s music show including in depth history of that era. Airs late night Fridays and Saturday mornings. 60 minutes
  Music Mountain –  2 hr  chamber music show from CT includes background info. Very good and equal to any public radio show today. Airs Sunday Monday and Tuesdays late night
  Kitchen Cuisine -  cooking show, 30 minutes, with background on food
  Curious Show -  30 minutes, in depth exploration of a single topic each offering. Very professional

Our main drive puter is acting up. Shut downs are coming every few days resulting in being off air. Bad audio driver messages are also reducing on air time. Hope to get Pete in real soon to figure out the problem. If that puter goes down, we go off the air. Poof!

The AK 94 show and Roundtable shows are taking the summer months off. Jason Hubbard’s on air offerings have cut back. Lisa Heidebrecht insomnia show airs about once a week. Dave continues his music shows usually once a week, Sunday’s often.

  Friday night cornhole contests have been lightly attended but are catching on with kids coming. One Friday night movie has been shown. Around a dozen attended that offering. 
prepared byA  Waddell
 
 

WYAP 101.7 FM
Financial Statement
May 25, 2010

Bank Statement
Balance forward   $550.93
Total Debits       $516.80
Total Credits         $2,845.00
Closing Balance    $2,879.13

Deposits
$345.00
$2,500.00

Checks written
$200.00  Bingo
$250.00   Elk Power
$35.00    Matt Carte (grass)
$19.46    Family dollar
$12.34   Foodland

Closing Balance  $2,879.13
Checks since the statement
$50.00  CCHS Royalty
$25.00   CHS Boosters
$80.00  Clay Water
$300.00  Elk Power
$200.00 Frontier
$33.00 Cody (repairs)
$9.01 Family Dollar
$34.95  Family Dollar
$20.00  Ginos
$40.00  Matt Carte (grass)
$211.80  Bingo Shop
$18.49  Family Dollar
$35.00  Senior Center (rent)
$502.77  Insurance (paid in full)
$50.00  Farm Store

New balance as best figured at this time  $1,269.11

Bills still owed at this time
SECAC  $120.00
Elk Power $124.31
Water  $38.37
Frontier $189.32
Totaling $472.00
Prepared by:  Tiffany Farmer
 
 

MAY
WYAP 101.7 FN
May 10  2010 5:15pm
At the Station
AGENDA
Everyone Invited












Opening
Minutes
Station Report
   Music Mt
   Stage Cleaned Dave
Bingo
   License received
   First Event Friday May 28
   Monthly and July Schedule
   Supplies 
   Volunteers
Financials
   Health Grant: Basketball & Streakers Club
   BDA Request
   Town request for dumpster, cones and barrels
   Solid Waste request for dumpster and sponsorship
    Bank Loan Received
   Use of Bank  $$
Jam 
Celebration Weekend
   Volunteers
   Schedule
   Giveaways
Work Party

WYAP 101.7 FM
Meeting Minutes
from the April 12, 2010

Present:  Pete, Tiffany, Kayla, Andy, Dana, & Dave

Andy moved to change the agenda minutes to discuss corn hole grant and a walking grant.  Dana made a motion to approve the minutes Andy 2nd all others I.

Financials were discussed Andy move to pay $200.00 to the power co. and $110.00 to Frontier and $50.00 to Clay Water.  Pete 2nd and all others agreed.

Andy moved to change the bank signature card to Pete Fred & Tiffany.  Dana 2nd all others agreed.

Dave Walker said were getting $2,000.00 from the House of Delegates.

Randy White may provide some money also.  Cheryl White is done as the news department head.  Do to family illness. We will start the search for a new department head.

Bingo licenses were approved.  Senior center at two run is approved for holding our games there.  AW to get with Dawn to see what night a week and to see about starting in May.

AW states that we have received 5 memberships back and he is going to send more.  He is also going to place an ad for a new news department director. 

Josh has said he no longer wants to be the producer for Summer Jam.  Timmy James was called we haven’t heard back from him.  Bill Triplet was also called. 

Summer Jam will not go on this year unless we get a producer ASAP. But we will do the 3 celebrations.  Aw is going to go to some meetings to see about getting some financial support.  A cleaning party needs done ASAP.  Deck washed, windows washed etc.  set for April 24, @ 12:00  The need for an outside faucet was approved by AW Dave 2nd all other I.

Terry Duffield might move the antenna tomorrow or ASAP.  AW to see about a corn hole grant 500.00 and have every Friday night corn hole games.  AW to see about a grant for walking Nada will lead the group.  Pedometers, socks, t-shirts, etc.  2 times a week.  Andy moves to apply to the health dept. for the corn hole and walking challenges Dana 2nd all others I.  Meeting adjourned 6:54pm
Prepared by Tiffany Farmer
 
 

WYAP STATION REPORT
May 2010

  Since last meeting Jason Hubbard has joined the ranks of volunteer broadcaster. Learning quickly, he is now on his own doing a blend of modern music with little commentary. With each show he is getting more confident and is talking more. Great!
  YAP has added its first chamber and classical music show, Music Mountain from Connecticut.  The two hour presentation is being aired Sunday thru Wed nights. Soon I plan to start it on Sunday afternoons.
  Station gear is all working fine with good dependability as long as the DSL holds up.
   We now have an outside garden hose faucet installed on the back of the stage. I plan to donate my old garden hose as soon as I get a new one. 
  Dave Derby spent several hours pressure washing the stage, porch, steps, and ramp. It looks much better
  M.C. is cutting our grass and weed whacking     Price $35 each time.
   Without a producer, Summer Jam is dead. Attempts have been made to find a responsible and willing party but without luck. Hate to see such a fine draw for the county die but it has. Sad.
  WYAP will start advertising the Small Town America Celebrations. The Memorial Day event is three days including: Bingo, yard sales, Karaoke, lawn mower racing and concerts. Posters will go up this week.
  Last summer 101.7 purchased 2 cornhole courts. To do our Friday night contests we really need at least one more court, preferably, two more courts and bags. Bill Dunn has agreed to let us use the Pedal Paddle ones this summer, no charge.
   A work party is really needed. Projects include: opening welcome center, steam cleaning carpet, moving room A to the storage area, a general clean up and window washing,  erecting backdrop on stage, and moving PA system to the station.
Report prepared by  A Waddell
 
 



APRIL

WYAP Meeting Minutes
March 15, 2010
Present:  Andy, Pete, Tiffany, Josh, Kayla, Fred
  Pete called the meeting to order at 5:19    Motion to accept the previous minutes, Fred motion,  Josh 2nd .  Motion passed. 
  At this time we are holding off  by law changes until Elizabeth is back.
  Financials were discussed about how much we have left in the bank and how much we owe at this time.  All agreed to pay $200.00 to Elk power and pay $96.18 to Frontier. Fred motion to approve the financials Andy 2nd. Passed
   Budget digest 08 : Pete will gather current receipts to go toward the grant   Board motioned and approved applying for a 90 day note for up to $3,000.00 at the Bank of Gassaway to be repaid from the 08 Budget Digest grant.  Vote was unanimous.
  New Voices Grant:  Andy applied for a $25,000 2 year news department grant. AW felt the chances are slim at best but we are in the running.  We may know something by summer’s end.
   2010 Budget Digest:  Andy applied to all Senators and Delegates for money for back up equipment. We should know something by fall. If successful, those funds would be available in late 2011 or ’12.
  Bingo the application still hasn’t been turned in yet. Membership Tiffany is to start with 22 membership letters.
   Station report: Headset is fuzzy we have a need for a new one at a later date.   A new show Mountain Music will bring  classical music, mountain music, chamber music, string music.  MM is free of royalties.
   FCC: The full power license we applied for was only available in St. Mary’s WV.
   Summer Jam: Josh Shamblin agreed he would serve as Producer.  We also discussed asking Tom Pringle to  volunteer for the warm weather outdoor productions.
   News Dept. Cheryl White is starting our news dept. she is doing a once a week show.
   Non profit tax conference coming in April. Elizabeth and Andy may attend. 
   CCHS Baseball games start soon. To sportscast from Clay County Park, we need a land line.  Josh is to get with Parks and Rec. to check about getting land lines in.
   Andy moves to adjourn Josh 2nd all others agreed. 
report prepared by T Farmer

Station Report
April 12, 2010

   Equipment wise : the live booth camera is not publishing images as it should. All other equip appears to be functioning 100%
   Emails have been sent for Mountain Music programs in the near future. There is no cost for the 2 hours offerings.
   We now have a dozen of so new Spring or Summer PSAs to freshen the playlists.
   With the resignation of News Director Cheryl White, that department operation is stalled. Newspaper and web ads will be placed soon for a new Director.
   With warm weather here, we need a good clean up of the station, lot, and welcome center. The sooner the better would be great.
  Dale M is donating a working ‘puter to the station.
  Short and sweet, March was a very quiet month.
AW end
 
 



March

AGENDA
March 15 Bd Meeting 5:15
At the station
Everyone Welcome

Opening
Minutes
Financials
   Statement
   08 Budget Digest Ready    AW
   New Voices Grant   AW
   10 Budget Digest  AW
   Bingo Update      AW
   Membership Update   Tiff
Station Report
Summer Jam  Need Producer Now
News Dept
Non Profit Tax Conference
 
 

Minutes
From February 8, 2010

Present:  Pete, Andy, Tiffany, Kayla, Dave, Dana, Josh, Fred, & Elizabeth.
   Pete called the meeting to order at 5:30.  We discussed the minutes Andy moved to accept the minutes Fred 2nd all others agreed.
   A briefing was done on the financials we didn’t have our bank statement for a full financial report at this time.  We still also have 2 basketball sponsors who have not paid which are Delta and Mike Asbury.
   Membership drive needs to be started and will be started this weekend at the Valentines party which needs to be a success. Dana Perkins name needs added to the membership list. Pete made the motion for Tiffany to do membership letters for a mass mailing after the party is over and she has time to breathe. Dana 2nd. Fred agreed to cover the cost of postage.
   Station report was discussed we have computer problems Pete is on the case.  We are going to get the generator hooked up so when the lights are out we can still be on the air. Our Tax and SOS licenses are good until June 30, 2010. The $25. sec. of state fee was paid for 2011.  We now have an agreement with Clay Senior Center for Bingo and approved usage.
   We have a grant due by Mar. 4. for the news dept.  We applied for ACT grant for general operating expenses for $335.00 a month.  The budget digest needs done now!!  We are going to ask for new equipment such as head set, zircon, hand recorders, hard drive backup, and karaoke equipment.  Dave suggests a banner with our logo on it for the games and the need for a station mascot.
   Josh is to talk to Parks & Rec. about telephone lines for the baseball season and local programming for the sports program.  Kayla is to make a poster for the high school recruiting more high school broadcasters for another teen show.
   We discussed the need to change the by laws such as missing meetings etc.  Elizabeth is to work on the by laws and we shall read, discuss, tweak, and decide acceptance for the next meeting.  Andy moved to except Josh 2nd.
Meeting adjourned 6:57.
Minutes prepared by Tiff
 
 

WYAP – LP 101.7 FM
Financial Statement
March 6, 2010

Bank Statement dated 1-31-10 ~ 2-28-10
Beginning Balance   $818.91
Total Debits    $802.98
Total Credits   $535.00
Closing Balance   $550.93

Deposits
2-8-10      $250.00
2-16-10    $285.00

Auto Withdraw 
2-4-10       $25.00        check #2137  (SOS Fee) Secofstate WV Treasury 

Checks
$60.00  Jan Panetti   table & fan
$100.00  Pacifica
$21.08   Family dollar
$97.01  Frontier
$35.90  Clay Municipal Water
$252.00  ASCAP
$200.00  Elk Power
$11.99   Foodland water

At this time no checks are out and the check book is to the penny once again.

Bills due at this time but not paid yet
SESAC  $120.00
Clay Municipal Water $35.90
Elk Power Co.  $350.16    ($91.92 was left over from last month)
Frontier  $96.18

Total due $602.24
Prepared by Tiffany Farmer

Station Report March 15 2010

   A year ago YaP invested in a better quality headphone set in the live booth. We did that because the cheapy units would break after a  couple months of use. The better quality set is now getting fuzzy. Heads up for a need to replace sometime soon.
  In the way of programming ….
  For about five months we’ve been airing a tape delayed  three hour Thom Hardmann Show M thru F beginning at 4pm. The  format is a live call in on current events listened to by 3m  a day. Because of the delay, local listeners have not been able to participate via the tele.
  Beginning today the show will be available to 101.7 FM in real time, noon to 3pm.Since we’re required to do a station ID at the top of each hour, there may be a problem with the shows. Am working on that now. The noon start starts fits a little better with our schedule of AK-94 on Wed at 3:30 and Fred on Thursday’s at 6pm
 Our news dept is up and running with Cheryl White providing the casts. The first one on broadband in our area is in the can and has been aired. The first one wasn’t perfect but it’s a darn good start.
  Late nights’ we’re airing two hour music shows including: Trance on the Porch; Kaleidoscope, and Midnight Specials. The last two are eclectic in nature and offer a variety of sounds.  Also, DJ Mark in the Ozarks is offering 59 minute shows featuring Bing Crosby. We have 10 shows available now and have used four of em. More offerings are coming n a monthly basis.
  So far WYAP has not included much if any classical music. That’s about to change with the addition of Mountain Music from Gordon Hall in CT. Each year 26 shows are available that feature chamber music, string music. Not sure how it’s going to go over but we’re going to try it.
   The station made it thru the winter without any major damage to report. The equipment is operating well and stable. Volunteers came thru again and we were able to sportscast all home basketball games.  It’s time to move the antenna to the new tower as soon as TD is available to donate time. Hope that happens this month.
   Sadly, the opportunity to apply for a full power license didn’t work out. Turns out the only area in West Virginia allowed to apply was in the St Mary’s area of the state.
  Prepared by A Waddell
 
 

February 

WYAP-LP
AGENDA
Feb 8 2010   5:15pm
At the station
Everyone Invited



















Opening
Minutes
Financials
   Report
   ACT grant due March
   Budget Digest request
   Membership Campaign
Station Report
 End of Year Report to CAEZ, Town
 Generator hook up
Bingo Update
News Dept
Valentine Dance 

Minutes

from Jan. 18, 2010 meeting
   Present: Fred Sampson - Vice President; Andy Waddell - Vol. Station Manager; Tiffany Farmer – Secretary/Treasurer; Dave Derby, Elizabeth Sampson, Frank Tobia
   Fred called the meeting to order at 5:20 pm. Meeting minutes were discussed Dave motioned to accept the minutes, Andy seconds, no one opposing.
   The New Year’s Party was discussed we cleared approximately $218.00.
   Financials were reviewed and found in order Elizabeth motions to approve the financials, Tiffany seconds. 
  March 1st is the deadline for operation of News Dept. grant in the amount of $25,000.
  Station Report: We discussed the need to be on the air in cases of an emergency such as the past storm where the public wasn’t aware of where to go to a shelter or to get water.  The antenna needs to be put up at the station and equipment for emergency broadcast, etc. Frank made the motion to approve, Dave seconds motion passed. Our generator is 5,550 watts.
   News Department:  Motion made for a contract with Ms. White for the ACT News Grant for local news, conditions to be specified in the written contract.
   If the Senior Center is available on Feb. 13, 2010 we plan on a Valentine’s Dance.  Andy will check with them on the date.
  Bingo update: The building at two-run is available for use for bingo as soon as the license is updated.  Andy is to check on the updating of license ASAP.
  Board Elections were held  11 people were voted for and are board members, Pete, Fred, Dana, Liz, Dave, Andy, Tiffany, Dawn, Kayla, Frank, and Josh. New members to the Board of Directors are: Dawn Mullins, Kayla Farmer, & Josh Shamblin. 
   Elizabeth made the motion to retain the current officers which are as follows Peter Triplett - President, Fred Sampson – Vice President, & Tiffany Farmer – Secretary/Treasurer, Frank seconds the motion Dave closed nominations everyone agreed.
   Dave suggested we review and discuss the by laws next meeting Tiffany seconded.
   Meetings will be left at the 5:15 pm time.  Elizabeth moves to adjourn Tiffany second meeting closed.
Prepared by Tiffany Farmer
 
 

Station Report Feb 2010

   All the financials and puter from Room A have been moved to Room C for Tiffany’s use. Also: the counter tops from A were also installed in C for use as a workstation. Room C is now for storage.  Keeping that door closed may help reduce our heating bill expense since we’re only heating three rooms now.
  Since last meeting, a used ceiling fan ($20) was purchased as well as a nice plastic folding table ($40).  Jan Franetti donated an overhead projector to the station. Not sure what we’ll use it for, but we got one.
   No additional shows added since Jan 18th Bd meeting. Midnight Special shows are very nice and have been aired three times so far. One new Zydeco CD ripped and ready for air play.
    Cheryl White, head of our news department, will come in for the first time Tuesday the 9th for getting our heads together. First topic: DSL, and the Frontier merger. Hope to have the first installment ready in a week or so. If it comes out pretty good, will submit the effort to Pacifica and FSRN for possible airing.
   Basketball season schedule is all messed up due to weather related cancellations. Games are now coming back to back. Our volunteer sportscasters are doing a good job and provide good coverage.
   Friday afternoon Feb 5th, puter #2 went south. This is the unit all broadcasters use for downloads, finding web based info and emailing. Without it, we’re hurting big time.  Will try and get Pete to look at it ASAP.
   Other than the puter, all else is working fine.
  Report prepared by A Waddell
 
 

WYAP Financial Statement 
February 15, 2009

From the bank statement dated:  12-31-09 ~ 1-13-10
Balance forward $720.02
Closing balance $818.91  (Check book is to the penny with closing balance)
Since last statement
$60.00  Jan P. fan & table
$100.00 Pacifica
$25.00  Sos Fee
$21.08 Family Dollar
$97.01 Frontier
$35.90 Clay Water
$252.00 Ascap
$200.00 Elk Power
$790.99 in debits

$818.91 ending balance
- 790.99
$ 27.92

Since statement
$250.00 deposit 
$20.00  AW Dues
$257.00 Party 
$8.00 in change
$285.00 to be deposited 2-16-10

 $27.92
  +
  250.00
$277.92
+
285.00
$562.92   around about figure left in checking account after 2-16 deposit.
Prepared by:  Tiffany Farmer

WYAP 2010 Valentines Dance

I recounted all the envelopes the girls counted.
Donations $19.00
Cake Walk $11.00
Memberships $ 60.00   Danny Eagle, Polly Belt, Don Samples
Red Tickets $67.00      Baskets (The girls had $85.00 wrote on the envelope)
Blue Tickets $100.00    Little gifts
I added the $8.00 in change & the $20 for AW’s dues which totaled the $285.00 deposit
   All of the envelopes were counted correctly except for the red ticket envelope which was $18.00 short for what ever reason.
Prepared by:  Tiffany Farmer
______
 

AGENDA
WYAP Bd Meeting
Jan  18 2010   5pm
At the Station
Everyone Welcome

Opening
Financials
 New Year’s Dance statement
 Grants March 1 deadline, operation of News Dept, $25,000
Station Report
 Moving Room A to Room C, Cost $50+-
 Setting up transmitter at station for emergency times
 Frozen pipes
News Dept
 Meeting Coverage
 Public Affairs and distribution to FSRN, Pacificia
Valentines Dance Feb 13
Summer Jam Producer
Bingo Update
Election of Board
Election of Officers
Anything else?
 
 

WYAP MEETING MINUTES

from December 7, 2009
Present: Fred Sampson -  Vice President; Andy Waddell  - Vol. Station Manager; Tiffany Farmer – Secretary/Treasurer Dave Derby; Dana Perkins

Fred called the meeting to order at 5:30 pm.
Andy moved to approve previous minutes which were not on the agenda Dave seconded.
Dave moved to approve the meeting minutes Tiffany seconded.

Financials:
Check 2103 had not cleared the bank and was sent back to us.  It was written out to the wrong company.  The check will be reissued to Pacifica for the same amount. The financial report was discussed including checks out since statement, all bills paid up to date except Southern States that arrived yesterday.  Dana moved to approve financial report and Dave seconded.

New Media Grant:
Discussion was held on the New Media Grant we need to apply for it Andy agreed to do so.  He thinks the due date for applying is March 1.

Tiffany is to send a letter to find out the statis of the application we sent in a while back for increase of power. (FCC application)

Andy is ordering a new headphone/mic combo for the station/ballgames.  We are in need on a new set. Cost around $270 for the new set.

Tiffany to send Josh and TG a Christmas card thanking them for all they do for the station in the sports season.

Dana made the motion to approve the station report Dave seconded.

Football sponsors are needed as of now we have
Tiff’s Tees, Delta, Napa, Nancy Updagrave Ins. We still need about 6 more sponsors.

Work party was held all is done except for putting up the Clayberry pole for new years and adding plastic to the windows.  Andy is going to see if Ron Walls can put up the pole for us.  Dave approved the report and Dana seconded.

Christmas party:
Andy is to reserve the senior bldg. today for the 19th for WYAP’s Christmas party.  Tiffany is organizing the party.  We have give a-ways and decorations already.  Tiffany will make up a nice basket for the station to raffle off. Fred is checking to see if they still have the round table cloths from last year.  Tiffany is going to make up an invite to pass around town and will hand deliver them to the businesses/folks in town.

Dana moved to adjourn and Fred seconded.
Prepared by T Tiffany
 
 

WYAP Financials
Jan. 11, 2010

Bank Statement 11-30-09 ~ 12-31-09

Auto Withdraws
$83.40 Web Hosting
$99.97 WWW.Newegg.com
$309.38 BSW

Checks
$4.13   NAPA
$26.50  Sweeper rental
$30.00  ATM  (to auction)
$11.02  AW reimbursement
$96.85  Frontier
$171.57  Elk Power
$35.90  Clay Water
$28.89  Family Dollar
$8.80   Stamps USPS
$70.00  Senior Center
$20.90  Clay Auto Parts
$30.00  Simpson Neal
$33.39  Family Dollar
$25.00             Ron Walls (repairs)
$1,073.01   Total Debits
$    0                Credits
$720.02 Closing Balance

No checks out since statement!!

ACTIVITY SINCE STATEMENT
$800.00           Deposit 1-8-2010
$1,520.00        New Balance as of 1-8-2010*
Bills paid on 1-8-2010
$199.18  Elk Power
$20.37  Southern States
$35.90  Clay Water
$96.05  Frontier
$297.00  BMI
$30.00             Tiff Reimbursement from party 
$678.50

$1,520.02
-
$678.50
$841.52     Balance to the best of my knowledge

We still owe $252.00 to ASCAP and $120.00 to SESAC.

WYAP
Financial Report page 2
Jan 11, 2010

Monies received from our New Year’s Eve Party

Blue Tickets   $68.50
Red Tickets $104.55
Cake Walks $10.72
Donations $95.00
  $278.77 Total (Best Party Ever)

Basket Ball Sponsor’s money received

$50.00  Kate’s Florist
$50.00  Salisbury Auto Salvage
$50.00  Michael Asbury
$50.00  Mountaineer Mini Storage
$50.00  Fred & Liz Sampson
$50.00  Jack Brown
$50.00  Tiff’s Tees

$80.00  AW Donation
$50.00             Fred & Liz Sampson (Membership)
$530.00
 

$270.00
+
$530.00 
$800.00  Deposit which was made on 1-8-2010

All change went in the change box.

Prepared by:  Tiffany Farmer (Secretary/Treasurer)
 
 


Jan 2010 Station Report

During the last 30 days or so….
   Volunteers remain steady, programming remains stable, two new shows, one environmental (Love this Planet) and one folk music (Midnight Special to be auditioned Jan 18th) have been added to our line up. Equipmentwide, nothing broke. We added one $300 set of headphones that are doing great. With that addition, we now have a spare set of headphones which could be used for a third sportscaster.
  Tiffany loaned WYAP around 50 CDs (New Country, Rock, &  some Christmas) which  have been ripped and added to the playlists. Leading up to Christmas, the Station Manager managed to delete nearly all our seasonal tunes. The producers of Trance on the Porch allowed us access to their resources plus some in my personal stash, we got thru the season OK. 
  Basketball season is under way. Our sponsor request netted 10  bringing in $500 when all have paid.
  Before the big snow, the last of the concrete was added to the base of the new tower. Last support strap was added the day the tower was raised. We are ready for a boom truck to switch the antenna to the new tower.  TD has agreed to do the transfer as soon as the weather cooperates.
  The water lines froze up twice before the big snow. RW was paid $X to wrap the pipes. He did a good job but still the pipes froze up each time the temps dropped below 25 degrees.
   YAP went off the air Dec 19th during the first minutes of the big snow fall and did not return on 101.7 for seven days. Power was restored to the station in four days but not to the transmitter shed. During a time when we could have been a benefit to the county, we weren’t. That is unacceptable.
  Since we have an extra transmitter and antenna, my strong suggestion is to immediately: 1 Wire up the generator to the station breaker box; 2 Set up the old transmitter at the station; 3 Erect the old antenna on the existing aluminum pole above the stage.  Cost would include some connectors and coax, maybe as much as $125 at the most. 
  If we do that, at least the town and some close by, in the valley, listeners would have a source for important information. The recommendation to the Board is to make this project priority one, above all else.
  Room A is very cold in the winter. Trying to do financials in that room is all but impossible. Suggestion: Trade out Room A with Room C. With all our junk in A and behind a closed door, we may look a  little more presentable.
  With money in place and very strong person to run it, the news department is ready to start up  in January. In addition to the coverage of public meetings, public affairs shows should also be produced and provided the world thru the Pacifica network download site, audioport.org.
  All in all, we ended 2009 in a very embarrassed fashion, off the air and unable to live up to our mission station.
Report prepared by A Waddell.

2009 Year End Report

   Non profit 101.7 FM experienced  growth and stability during the last 12 months. When you factor in the poor economy and the shape of the nation in general, remarkable growth comes to mind. Here’s what we’re talking about.
  In 09 a new, not a used hand me down, stereo transmitter was installed. Up until then, our mono signal offered much lower sound quality and usually out of just car radio speaker. We also coupled a stereo DSL receiver to the transmitter to insure a much more dependable sound source without the buffering and down time after a power outage.  Instead of going off the air for hours after a power  or DSL outage, WYAP is back on as soon as utilities come back to life.
   A used, but in good condition, telescoping tower was erected near the transmitter site. When the antenna is switched to this tower, maintenance and adjustments will be a lot easier. Additionally, the higher elevation (38 feet)  may increase our coverage area. 
  In addition to adding lots of new tunes, membership supported YAP radio added late night music based shows from independent providers like Trance on the Porch, All Mixed Up, and Kaleidoscope. Our news department added one hour offerings, Talk Nation, Midweek Politics, Initiative Radio and the most listened to progressive voice, The Thom Hartmann Show each weekday afternoon.
  With increased volunteer support, local content programming continued during the last 12 months. Local voices included a Thursday night on air discussion group, Wed afternoon high school broadcasters, late late night shows  for insomniac listeners, and lots of sports offerings. In  addition to Clay High Sports, in 2009, three Clay Middle School football games including the Championship game, and the Pee Wee League Super Bowl were aired locally on 101.7 FM and around the world on the internet.
  During the Summer months, the staff organized and produced 14 Saturday night Summer Jam music shows where great West Virginia musicians were heard on the radio. This year more diverse sounds included two rappers and that teeth gritting music provided by area youth.   In addition to music, Cornhole contests and cake walks added some healthy things to do each Saturday. On the down side, for the first time ever, one Summer Jam was canceled when a monsoon storms drenched the county in July.
  There was a time when Memorial, Independence and Labor Days came and went without celebration. That hasn’t been the case for the last five years. In 2009, two and three day Small Town America Celebrations continued during those holiday weekends. Parades, Karaoke, yard sales, twist contests and great music filled the holidays .
  Each Summer our goal is to grow the tourism based economy and provide one more reason for folks to visit County Clay. In 2009, we did just that!
  Budget cutbacks and lack of grant support prevented firework displays in 2009. Funding from the CAEZ , BDA, Town of Clay, Solid Waste Authority, and from private donations allowed for everything else.
  With Fall coming, community based WYAP contributed to the grand daddy of em all, The Apple Festival, by providing up to the minute event updates.
  After the Big Apple came football season on 101.7FM.  True the High School football season went without a single win, we were there providing coverage to the many unable to get to the field. For the first time, YAP broadcast and then rebroadcast Middle School games as well as the Pee Wee Championship win. The rebroadcasts allowed the players and coaches to hear their names and efforts on the air.
  The New Year’s Eve party at the Senior Center (Two Run) polished off a great year. We danced, munchied, told stories, made new friends, and raffled off lots of items followed by the dropping of the Clayberry Ball at midnight. New York City ain’t got nothing on Clay County West Virginia!
  The year was made possible by the generous support of the businesses, government grants, private grants, strong volunteer efforts, memberships, and you the listeners. For that we would like to thank you for allowing us to grow the community radio footprint. Thank you for 2009.
  2010 is starting off with two new offerings. Soon a new “news” department will  provide coverage and discussions from various government meetings as well as public affairs programming.  In the coming months, 101.7 FM will begin hosting Bingo games in an attempt grow our financial independence.
A Waddell