2003
Minutes 2004
Minutes
2005
Minutes 2006
Minutes
2007
Minutes 2008
Minutes
2009
Minutes
2010
August
Aug 2010 Station Report
With Aug nearly behind us here’s the station report for July and
Aug
YAP has aired environmental show Earthbeat for five years. The
hour long weekly series came to an end July 31st due to financial short
comings. In other down side news, Jason hasn’t been at the station this
summer with his late evening offerings.
We’ve got bad bugs. If you look around the door
openings you will notice some kind of dusty powder droppings. I think that’s
the residue from termites attacking us.
The Board asked about painting the red wall across Main
street. I checked with Bowan Dental and home owner Denise Holcomb. Neither
say they own the block retaining wall. Wonder if RT own’s it?
We have one more basketball rim to assembly and erect.
I can’t figure it out and am in need of a mechanic for that project.
The Labor Day Celebration is Sept 3 thru 5. To make it
a success, we need all the volunteer help we can muster.
Bingo game fundraisers are going well. The loaned bingo
equipment is working well. We are averaging around 10 players each
time. That number needs to go up to around 25 or so to make some real money.
The Senior Center location is fine with ample parking and good HVAC.
The new Shure mic arrived and is installed in Room
C for PSA work. A few new PSA’s have been recorded. Nice sound! The
new sportscaster box and headset combo arrived. Initial trial use was very
encouraging. We’ll know during the first football game in three weeks.
The unit offers the ability to hook up to a cell phone and can be battery
powered. With those capabilities WYAP can now do a broadcast
from anywhere cell phones work.
I ordered a bunch of new RAM memory strips ($133) to boost
station puter performance. I ordered the wrong strips and they will have
to be returned (15% restocking fee) and reordered.
TG Griffith has agreed to sportscast the CCHS football games.
Emails to his asst. Josh Shamblin have gone without a response. New CCHS
principal Melinda Issacs said WYAP is a go in the press box for 2010.
Last year Tim James agreed to serve as a back up sportscaster. This year
I asked Tim if would be interested in heading up CMS football game sportscasts.
No response yet.
A Waddell
WYAP 101.7 FM
Financials for August 16, 2010
Statement date 6-30-10 - 7-31-10
Balance Forward $696.60
Total Debits $1,479.10
Total Credits $1,292.00
Closing Balance $ 509.50
7-2- Deposit $462.00
7-7 Deposit $790.00
7-13 Deposit $40.00
Checks paid:
Elk Power $103.98
Kates Florist $102.50
Frontier $188.50
Clay Water $74.37
SESAC $120.00
Southern States $84.55
Matt Carte $40.00
WV Surplus $40.00
Foodland $28.84
Maxine Metheny $70.00
Senior Center $35.00
Clay Water $39.49
Sampson Neal $20.00
Frontier $98.87
James Thacker $350.00
Matt Carte $35.00
Tammy Rose $48.00
Checks out since statement:
Delta (Water Chips for Bingo)
$39.00
Bank of Gassaway (Renew Loan) $38.16
Family Dollar
$23.36
Tiff (Reimbursement)
$200.00
Foodland
$12.34
Deposit was made since statement on 7-12 for $3,000.00
Balance to the best I can figure is about $3,196.64
Prepared by: Tiffany L. Farmer
WYAP 101.7 FM
Meeting Minutes
From July 2010
Present: Pete, Andy, Fred,
Tiff, Kayla, Dave, & Dana
Meeting called to order at 5:25
pm
Minutes were discussed
Dana moved to approve Andy 2nd.
AW is to get with
the Dentist office about painting the wall. The ACT general operations
grant in the amount of $3,000 is to be released to us soon.
Bank loan is due Fred
motioned to extend the bank loan Dave 2nd all others I. The Act Grant
goes in savings. We need to purchase equipment to receive reimbursement
for the Budget Digest. All agreed equipment is needed.
Station report Motion
to remove clause that there are to be no kids at bingo. All agreed.
Flyers should be hung to advertise the bingo better.
Tammy Rose is now heading the News
Dept. and doing well.
A state code mandated quaterly
Bingo report is due soon. Pete will prepare. We are going to donate
to the Lizemore Fire Department. Fred makes the motion Dana 2nd.
Station Move: We are still
talking about locations with the possibility of using the Campground improving.
July celebration comments Fred
would make no changes to our celebration.General: Too darn hot for early
afternoon games, contests like 3 on 3 Basketball
Labor Day Changes: Andy
thinks that we should change the time from 3:00 to 4:00 or maybe 5:00 due
to the heat. It would make the activities easier.
Addition to the By Law Change.
The addition States: Without an excused absence submitted in advance,
absence of three functions in a row shall be grounds for automatic removal
from the Board of Directors. Put into article 7 in By Laws.
Dana motions, Fred Seconds to approve the addition to the reading of the
By Laws.
Pete moved to adjourn Kayla
2nd all others I. Meeting adjourned at 6:52 pm.
Prepared by: Tiffany L.
Farmer
July
July 12 2010
Bd Meeting
AGENDA
At the Station 5:15pm
Opening
Minutes
Financials
ACT Grant
Celebration Proceeds
Station Report
News Dept
Friday Night Stuff
B Ball update
Busted speaker
Repaired speaker
Bingo Update, schedule, $$
CCC Update, meeting, RT, Sign,
other locations
July Celebration Comments
Labor Day Celebration Changes
WYAP 101.7 FM
Meeting Minutes
from June 17, 2010
Present: Dave,
Fred, Liz, Pete, Tiffany, Kayla, Andy Meeting opened
at 5:15
Financials were discussed
including ACT grant, Bank Loan, and the Benidum grant. Andy is to
see what we need to do for the community grant. Pete moved to approve
financials Fred 2nd all others Aye.
Station report:
We have issues with the main computer Pete is to check on fixing it.
We have now added new shows and now are offering corn hole and drive in
movies each Friday night. Dave moved to approve the station report Tiff
2nd all others I.
Fas Check sign lease
was discussed and approved by all. AW will try to secure a formal lease
Possible move update
options were discussed and all agreed to check all options. AW to
check with J. Sizemore. Elizabeth agreed to check with a Two Run
property owner as a possibility. Andy to also talk to the Dentist office
about use of the red wall for advertising.
Bingo was discussed.
Our first games had a good turn out. State Code requires WYAP
to open a Bingo checking account. Andy moved to open the checking
account at the Bank of Gassaway and Dave 2nd , all others Aye. Discussion
on reopening the Celebration account with all in agreement if that old
account still exists.
Motion by Fred, 2nd by AW
to change signature officers on both checking accounts to be, Peter Triplett,
Fred Sampson and Tiffany Farmer. Motion passed
July celebration was
discussed and we need all hands on deck for the celebration to help out.
We have a lot of new additions added this time and intend on starting later
in the day so it will be alittle cooler. As many volunteers are needed
as possible.
Fred moved to adjourn
and Pete 2nd all others Aye.
Prepared by:
Tiffany Farmer
July 2010 Station Report
Programming additions include
a new “Kitchen Cuisine” 30 minute show ona weekly basis. New shorts
include the ACLU Legal minute and Health Bites from Layna Berman.
New Dept Director Tammy
M Rose is continuing with her 7 minute Tree Hugger Environmental shows.
She has completed her third installment. A Kiddie segment is now
included in each show. Newbee JH has not been seen or heard from
since the last Board meeting.
All in all, our program
line up has improved big time this year. The quality of each is actually
very good. The short fall for the station is local content programming.
Listenership most likely would go up if there were more of the local shows
and programs.
Friday night Cornhole
and Movie XXX have been lightly attended so far this year. Well worth
continuing, WYAP is making the opportunity available. Best of all, it’s
nice to have something to do each Friday night.
Three Bingo match
ups have been held. With a minimum of 15 needed to play, we’ve made that
number on all occasions. Considering the amount of work it takes for the
games and the income potential, it’s well worth the effort.
Since the donation
of the plastic letters by Fairview Baptist, YAP has been using the big
Fas Chek read a board sign. It is a real benefit for the operation since
it allows instant notice for anything we’re up to.
So hows the Welcome Center
doing? Were averaging 2 rolls of TP each week. During the last Celebration,
we ran thru 4 rolls of the stuff in 48 hours.
Equipment wise, we managed
to blow up the small retro PA speaker during the last Drive In Movie. According
to Simpson Neal, it’s toast. AW is lending an identical unit for summer
use at the movies and Bingo. The cheapy garden hose (Family Dollar)
has blown apart for the second time. When someone gets to Charleston, we
need to purchase a heavy duty hose.
Prepared by A Waddell
June
AGENDA June 17 2010
WYAP-LP 101.7 FM
At the station 5:15pm
Everyone Welcome
Opening
Financials
ACT Operations Grant
Bank Loan
Benidum Grant
Station Report
Main Puter Issues
New Shows
Cornhole / Movies
Fas Chek Sign Lease
Possible Move Update
Location Options
July Celebration
Schedule additions
Start times
Volunteers needed
WYAP 101.7 FM
Meeting Minutes
from May 10, 2010
Present Andy, Tiff,
Dave, Kayla, Dana, Fred, Liz Fred called the meeting
to order @ 5:26 pm
Minutes were
discussed Dana motioned to approve Dave 2nd all others I meeting minutes
were approved. The station report was discussed Tiff motioned to
approve Kayla 2nd Liz moves to approve the minutes Dana 2nd. All
others I.
Bingo licenses were
received and plans to start Friday May 28th at the Senior Center
at Two Run. Andy wants to plan bingo every night in July. Games
will always be held at the senior center –two run. Time will be Friday
nights from 7:00 – 9:00 supplies will be around $360.00 we will also have
special games. Discussed getting with Lizemore fire dept. to borrow their
machine. Andy to check on insurance for 6 month premium instead of
12. Liz wants it paid in full. Andy to check about a figure
for the EAS to get a figure and if it is less than $500.00 get it done.
Fred moved Liz 2nd.
Memorial Day Celebration
Fri. Bingo
Sat. Dances, Karaoke, dance contest,
concert Tiff & Tom
Sun. Lawn Mower races, band
AW wants to do cornhole & a
movie on Friday nights. AW May 15 E-990
Meeting adjourned Fred motioned
Liz 2nd all others I.
Minutes prepared by Tiffany Farmer
June 10 Station Report
New programming added since last
meeting includes:
Juke in the Back – outstanding
50’s music show including in depth history of that era. Airs late night
Fridays and Saturday mornings. 60 minutes
Music Mountain – 2
hr chamber music show from CT includes background info. Very good
and equal to any public radio show today. Airs Sunday Monday and Tuesdays
late night
Kitchen Cuisine -
cooking show, 30 minutes, with background on food
Curious Show - 30
minutes, in depth exploration of a single topic each offering. Very professional
Our main drive puter is acting up.
Shut downs are coming every few days resulting in being off air. Bad audio
driver messages are also reducing on air time. Hope to get Pete in real
soon to figure out the problem. If that puter goes down, we go off the
air. Poof!
The AK 94 show and Roundtable shows
are taking the summer months off. Jason Hubbard’s on air offerings have
cut back. Lisa Heidebrecht insomnia show airs about once a week. Dave continues
his music shows usually once a week, Sunday’s often.
Friday night cornhole contests
have been lightly attended but are catching on with kids coming. One Friday
night movie has been shown. Around a dozen attended that offering.
prepared byA Waddell
WYAP 101.7 FM
Financial Statement
May 25, 2010
Bank Statement
Balance forward $550.93
Total Debits
$516.80
Total Credits
$2,845.00
Closing Balance
$2,879.13
Deposits
$345.00
$2,500.00
Checks written
$200.00 Bingo
$250.00 Elk Power
$35.00 Matt Carte
(grass)
$19.46 Family
dollar
$12.34 Foodland
Closing Balance $2,879.13
Checks since the statement
$50.00 CCHS Royalty
$25.00 CHS Boosters
$80.00 Clay Water
$300.00 Elk Power
$200.00 Frontier
$33.00 Cody (repairs)
$9.01 Family Dollar
$34.95 Family Dollar
$20.00 Ginos
$40.00 Matt Carte (grass)
$211.80 Bingo Shop
$18.49 Family Dollar
$35.00 Senior Center (rent)
$502.77 Insurance (paid in
full)
$50.00 Farm Store
New balance as best figured at this
time $1,269.11
Bills still owed at this time
SECAC $120.00
Elk Power $124.31
Water $38.37
Frontier $189.32
Totaling $472.00
Prepared by: Tiffany Farmer
MAY
WYAP 101.7 FN
May 10 2010 5:15pm
At the Station
AGENDA
Everyone Invited
Opening
Minutes
Station Report
Music Mt
Stage Cleaned Dave
Bingo
License received
First Event Friday
May 28
Monthly and July Schedule
Supplies
Volunteers
Financials
Health Grant: Basketball
& Streakers Club
BDA Request
Town request for dumpster,
cones and barrels
Solid Waste request
for dumpster and sponsorship
Bank Loan Received
Use of Bank
$$
Jam
Celebration Weekend
Volunteers
Schedule
Giveaways
Work Party
WYAP 101.7 FM
Meeting Minutes
from the April 12, 2010
Present: Pete, Tiffany, Kayla,
Andy, Dana, & Dave
Andy moved to change the agenda
minutes to discuss corn hole grant and a walking grant. Dana made
a motion to approve the minutes Andy 2nd all others I.
Financials were discussed Andy move
to pay $200.00 to the power co. and $110.00 to Frontier and $50.00 to Clay
Water. Pete 2nd and all others agreed.
Andy moved to change the bank signature
card to Pete Fred & Tiffany. Dana 2nd all others agreed.
Dave Walker said were getting $2,000.00
from the House of Delegates.
Randy White may provide some money
also. Cheryl White is done as the news department head. Do
to family illness. We will start the search for a new department head.
Bingo licenses were approved.
Senior center at two run is approved for holding our games there.
AW to get with Dawn to see what night a week and to see about starting
in May.
AW states that we have received
5 memberships back and he is going to send more. He is also going
to place an ad for a new news department director.
Josh has said he no longer wants
to be the producer for Summer Jam. Timmy James was called we haven’t
heard back from him. Bill Triplet was also called.
Summer Jam will not go on this year
unless we get a producer ASAP. But we will do the 3 celebrations.
Aw is going to go to some meetings to see about getting some financial
support. A cleaning party needs done ASAP. Deck washed, windows
washed etc. set for April 24, @ 12:00 The need for an outside
faucet was approved by AW Dave 2nd all other I.
Terry Duffield might move the antenna
tomorrow or ASAP. AW to see about a corn hole grant 500.00 and have
every Friday night corn hole games. AW to see about a grant for walking
Nada will lead the group. Pedometers, socks, t-shirts, etc.
2 times a week. Andy moves to apply to the health dept. for the corn
hole and walking challenges Dana 2nd all others I. Meeting adjourned
6:54pm
Prepared by Tiffany Farmer
WYAP STATION REPORT
May 2010
Since last meeting Jason
Hubbard has joined the ranks of volunteer broadcaster. Learning quickly,
he is now on his own doing a blend of modern music with little commentary.
With each show he is getting more confident and is talking more. Great!
YAP has added its first
chamber and classical music show, Music Mountain from Connecticut.
The two hour presentation is being aired Sunday thru Wed nights. Soon I
plan to start it on Sunday afternoons.
Station gear is all working
fine with good dependability as long as the DSL holds up.
We now have an outside
garden hose faucet installed on the back of the stage. I plan to donate
my old garden hose as soon as I get a new one.
Dave Derby spent several
hours pressure washing the stage, porch, steps, and ramp. It looks much
better
M.C. is cutting our grass
and weed whacking Price $35 each time.
Without a producer,
Summer Jam is dead. Attempts have been made to find a responsible and willing
party but without luck. Hate to see such a fine draw for the county die
but it has. Sad.
WYAP will start advertising
the Small Town America Celebrations. The Memorial Day event is three days
including: Bingo, yard sales, Karaoke, lawn mower racing and concerts.
Posters will go up this week.
Last summer 101.7 purchased
2 cornhole courts. To do our Friday night contests we really need at least
one more court, preferably, two more courts and bags. Bill Dunn has agreed
to let us use the Pedal Paddle ones this summer, no charge.
A work party is really
needed. Projects include: opening welcome center, steam cleaning carpet,
moving room A to the storage area, a general clean up and window washing,
erecting backdrop on stage, and moving PA system to the station.
Report prepared by A Waddell
APRIL
WYAP Meeting Minutes
March 15, 2010
Present: Andy, Pete, Tiffany,
Josh, Kayla, Fred
Pete called the meeting
to order at 5:19 Motion to accept the previous minutes,
Fred motion, Josh 2nd . Motion passed.
At this time we are holding
off by law changes until Elizabeth is back.
Financials were discussed
about how much we have left in the bank and how much we owe at this time.
All agreed to pay $200.00 to Elk power and pay $96.18 to Frontier. Fred
motion to approve the financials Andy 2nd. Passed
Budget digest 08 :
Pete will gather current receipts to go toward the grant Board
motioned and approved applying for a 90 day note for up to $3,000.00 at
the Bank of Gassaway to be repaid from the 08 Budget Digest grant.
Vote was unanimous.
New Voices Grant:
Andy applied for a $25,000 2 year news department grant. AW felt the chances
are slim at best but we are in the running. We may know something
by summer’s end.
2010 Budget Digest:
Andy applied to all Senators and Delegates for money for back up equipment.
We should know something by fall. If successful, those funds would be available
in late 2011 or ’12.
Bingo the application still
hasn’t been turned in yet. Membership Tiffany is to start with 22 membership
letters.
Station report: Headset
is fuzzy we have a need for a new one at a later date. A new
show Mountain Music will bring classical music, mountain music, chamber
music, string music. MM is free of royalties.
FCC: The full power
license we applied for was only available in St. Mary’s WV.
Summer Jam: Josh Shamblin
agreed he would serve as Producer. We also discussed asking Tom Pringle
to volunteer for the warm weather outdoor productions.
News Dept. Cheryl
White is starting our news dept. she is doing a once a week show.
Non profit tax conference
coming in April. Elizabeth and Andy may attend.
CCHS Baseball games
start soon. To sportscast from Clay County Park, we need a land line.
Josh is to get with Parks and Rec. to check about getting land lines in.
Andy moves to adjourn
Josh 2nd all others agreed.
report prepared by T Farmer
Station Report
April 12, 2010
Equipment wise : the live
booth camera is not publishing images as it should. All other equip appears
to be functioning 100%
Emails have been sent
for Mountain Music programs in the near future. There is no cost for the
2 hours offerings.
We now have a dozen
of so new Spring or Summer PSAs to freshen the playlists.
With the resignation
of News Director Cheryl White, that department operation is stalled. Newspaper
and web ads will be placed soon for a new Director.
With warm weather
here, we need a good clean up of the station, lot, and welcome center.
The sooner the better would be great.
Dale M is donating a working
‘puter to the station.
Short and sweet, March was
a very quiet month.
AW end
March
AGENDA
March 15 Bd Meeting 5:15
At the station
Everyone Welcome
Opening
Minutes
Financials
Statement
08 Budget Digest Ready
AW
New Voices Grant
AW
10 Budget Digest
AW
Bingo Update
AW
Membership Update
Tiff
Station Report
Summer Jam Need Producer
Now
News Dept
Non Profit Tax Conference
Minutes
From February 8, 2010
Present: Pete, Andy, Tiffany,
Kayla, Dave, Dana, Josh, Fred, & Elizabeth.
Pete called the meeting
to order at 5:30. We discussed the minutes Andy moved to accept the
minutes Fred 2nd all others agreed.
A briefing was done
on the financials we didn’t have our bank statement for a full financial
report at this time. We still also have 2 basketball sponsors who
have not paid which are Delta and Mike Asbury.
Membership drive needs
to be started and will be started this weekend at the Valentines party
which needs to be a success. Dana Perkins name needs added to the membership
list. Pete made the motion for Tiffany to do membership letters for a mass
mailing after the party is over and she has time to breathe. Dana 2nd.
Fred agreed to cover the cost of postage.
Station report was
discussed we have computer problems Pete is on the case. We are going
to get the generator hooked up so when the lights are out we can still
be on the air. Our Tax and SOS licenses are good until June 30, 2010. The
$25. sec. of state fee was paid for 2011. We now have an agreement
with Clay Senior Center for Bingo and approved usage.
We have a grant due
by Mar. 4. for the news dept. We applied for ACT grant for general
operating expenses for $335.00 a month. The budget digest needs done
now!! We are going to ask for new equipment such as head set, zircon,
hand recorders, hard drive backup, and karaoke equipment. Dave suggests
a banner with our logo on it for the games and the need for a station mascot.
Josh is to talk to
Parks & Rec. about telephone lines for the baseball season and local
programming for the sports program. Kayla is to make a poster for
the high school recruiting more high school broadcasters for another teen
show.
We discussed the need
to change the by laws such as missing meetings etc. Elizabeth is
to work on the by laws and we shall read, discuss, tweak, and decide acceptance
for the next meeting. Andy moved to except Josh 2nd.
Meeting adjourned 6:57.
Minutes prepared by Tiff
WYAP – LP 101.7 FM
Financial Statement
March 6, 2010
Bank Statement dated 1-31-10 ~ 2-28-10
Beginning Balance $818.91
Total Debits
$802.98
Total Credits $535.00
Closing Balance $550.93
Deposits
2-8-10
$250.00
2-16-10 $285.00
Auto Withdraw
2-4-10
$25.00 check #2137 (SOS
Fee) Secofstate WV Treasury
Checks
$60.00 Jan Panetti
table & fan
$100.00 Pacifica
$21.08 Family dollar
$97.01 Frontier
$35.90 Clay Municipal Water
$252.00 ASCAP
$200.00 Elk Power
$11.99 Foodland water
At this time no checks are out and
the check book is to the penny once again.
Bills due at this time but not paid
yet
SESAC $120.00
Clay Municipal Water $35.90
Elk Power Co. $350.16
($91.92 was left over from last month)
Frontier $96.18
Total due $602.24
Prepared by Tiffany Farmer
Station Report March 15 2010
A year ago YaP invested
in a better quality headphone set in the live booth. We did that because
the cheapy units would break after a couple months of use. The better
quality set is now getting fuzzy. Heads up for a need to replace sometime
soon.
In the way of programming
….
For about five months we’ve
been airing a tape delayed three hour Thom Hardmann Show M thru F
beginning at 4pm. The format is a live call in on current events
listened to by 3m a day. Because of the delay, local listeners have
not been able to participate via the tele.
Beginning today the show
will be available to 101.7 FM in real time, noon to 3pm.Since we’re required
to do a station ID at the top of each hour, there may be a problem with
the shows. Am working on that now. The noon start starts fits a little
better with our schedule of AK-94 on Wed at 3:30 and Fred on Thursday’s
at 6pm
Our news dept is up and running
with Cheryl White providing the casts. The first one on broadband in our
area is in the can and has been aired. The first one wasn’t perfect but
it’s a darn good start.
Late nights’ we’re airing
two hour music shows including: Trance on the Porch; Kaleidoscope, and
Midnight Specials. The last two are eclectic in nature and offer a variety
of sounds. Also, DJ Mark in the Ozarks is offering 59 minute shows
featuring Bing Crosby. We have 10 shows available now and have used four
of em. More offerings are coming n a monthly basis.
So far WYAP has not included
much if any classical music. That’s about to change with the addition of
Mountain Music from Gordon Hall in CT. Each year 26 shows are available
that feature chamber music, string music. Not sure how it’s going to go
over but we’re going to try it.
The station made it
thru the winter without any major damage to report. The equipment is operating
well and stable. Volunteers came thru again and we were able to sportscast
all home basketball games. It’s time to move the antenna to the new
tower as soon as TD is available to donate time. Hope that happens this
month.
Sadly, the opportunity
to apply for a full power license didn’t work out. Turns out the only area
in West Virginia allowed to apply was in the St Mary’s area of the state.
Prepared by
A Waddell
February
WYAP-LP
AGENDA
Feb 8 2010 5:15pm
At the station
Everyone Invited
Opening
Minutes
Financials
Report
ACT grant due March
Budget Digest request
Membership Campaign
Station Report
End of Year Report to CAEZ,
Town
Generator hook up
Bingo Update
News Dept
Valentine Dance
Minutes
from Jan. 18, 2010 meeting
Present: Fred Sampson
- Vice President; Andy Waddell - Vol. Station Manager; Tiffany Farmer –
Secretary/Treasurer; Dave Derby, Elizabeth Sampson, Frank Tobia
Fred called the meeting
to order at 5:20 pm. Meeting minutes were discussed Dave motioned to accept
the minutes, Andy seconds, no one opposing.
The New Year’s Party
was discussed we cleared approximately $218.00.
Financials were reviewed
and found in order Elizabeth motions to approve the financials, Tiffany
seconds.
March 1st is the deadline
for operation of News Dept. grant in the amount of $25,000.
Station Report: We discussed
the need to be on the air in cases of an emergency such as the past storm
where the public wasn’t aware of where to go to a shelter or to get water.
The antenna needs to be put up at the station and equipment for emergency
broadcast, etc. Frank made the motion to approve, Dave seconds motion passed.
Our generator is 5,550 watts.
News Department:
Motion made for a contract with Ms. White for the ACT News Grant for local
news, conditions to be specified in the written contract.
If the Senior Center
is available on Feb. 13, 2010 we plan on a Valentine’s Dance. Andy
will check with them on the date.
Bingo update: The building
at two-run is available for use for bingo as soon as the license is updated.
Andy is to check on the updating of license ASAP.
Board Elections were held
11 people were voted for and are board members, Pete, Fred, Dana, Liz,
Dave, Andy, Tiffany, Dawn, Kayla, Frank, and Josh. New members to the Board
of Directors are: Dawn Mullins, Kayla Farmer, & Josh Shamblin.
Elizabeth made the
motion to retain the current officers which are as follows Peter Triplett
- President, Fred Sampson – Vice President, & Tiffany Farmer – Secretary/Treasurer,
Frank seconds the motion Dave closed nominations everyone agreed.
Dave suggested we
review and discuss the by laws next meeting Tiffany seconded.
Meetings will be left
at the 5:15 pm time. Elizabeth moves to adjourn Tiffany second meeting
closed.
Prepared by Tiffany Farmer
Station Report Feb 2010
All the financials and
puter from Room A have been moved to Room C for Tiffany’s use. Also: the
counter tops from A were also installed in C for use as a workstation.
Room C is now for storage. Keeping that door closed may help reduce
our heating bill expense since we’re only heating three rooms now.
Since last meeting, a used
ceiling fan ($20) was purchased as well as a nice plastic folding table
($40). Jan Franetti donated an overhead projector to the station.
Not sure what we’ll use it for, but we got one.
No additional shows
added since Jan 18th Bd meeting. Midnight Special shows are very nice and
have been aired three times so far. One new Zydeco CD ripped and ready
for air play.
Cheryl White,
head of our news department, will come in for the first time Tuesday the
9th for getting our heads together. First topic: DSL, and the Frontier
merger. Hope to have the first installment ready in a week or so. If it
comes out pretty good, will submit the effort to Pacifica and FSRN for
possible airing.
Basketball season
schedule is all messed up due to weather related cancellations. Games are
now coming back to back. Our volunteer sportscasters are doing a good job
and provide good coverage.
Friday afternoon Feb
5th, puter #2 went south. This is the unit all broadcasters use for downloads,
finding web based info and emailing. Without it, we’re hurting big time.
Will try and get Pete to look at it ASAP.
Other than the puter,
all else is working fine.
Report prepared by A Waddell
WYAP Financial Statement
February 15, 2009
From the bank statement dated:
12-31-09 ~ 1-13-10
Balance forward $720.02
Closing balance $818.91 (Check
book is to the penny with closing balance)
Since last statement
$60.00 Jan P. fan & table
$100.00 Pacifica
$25.00 Sos Fee
$21.08 Family Dollar
$97.01 Frontier
$35.90 Clay Water
$252.00 Ascap
$200.00 Elk Power
$790.99 in debits
$818.91 ending balance
- 790.99
$ 27.92
Since statement
$250.00 deposit
$20.00 AW Dues
$257.00 Party
$8.00 in change
$285.00 to be deposited 2-16-10
$27.92
+
250.00
$277.92
+
285.00
$562.92 around about
figure left in checking account after 2-16 deposit.
Prepared by: Tiffany Farmer
WYAP 2010 Valentines Dance
I recounted all the envelopes the girls
counted.
Donations $19.00
Cake Walk $11.00
Memberships $ 60.00
Danny Eagle, Polly Belt, Don Samples
Red Tickets $67.00
Baskets (The girls had $85.00 wrote on the envelope)
Blue Tickets $100.00
Little gifts
I added the $8.00 in change &
the $20 for AW’s dues which totaled the $285.00 deposit
All of the envelopes
were counted correctly except for the red ticket envelope which was $18.00
short for what ever reason.
Prepared by: Tiffany Farmer
______
AGENDA
WYAP
Bd Meeting
Jan
18 2010 5pm
At
the Station
Everyone
Welcome
Opening
Financials
New
Year’s Dance statement
Grants
March 1 deadline, operation of News Dept, $25,000
Station
Report
Moving
Room A to Room C, Cost $50+-
Setting
up transmitter at station for emergency times
Frozen
pipes
News
Dept
Meeting
Coverage
Public
Affairs and distribution to FSRN, Pacificia
Valentines
Dance Feb 13
Summer
Jam Producer
Bingo
Update
Election
of Board
Election
of Officers
Anything
else?
WYAP
MEETING MINUTES
from
December 7, 2009
Present:
Fred Sampson - Vice President; Andy Waddell - Vol. Station
Manager; Tiffany Farmer – Secretary/Treasurer Dave Derby; Dana Perkins
Fred
called the meeting to order at 5:30 pm.
Andy
moved to approve previous minutes which were not on the agenda Dave seconded.
Dave
moved to approve the meeting minutes Tiffany seconded.
Financials:
Check
2103 had not cleared the bank and was sent back to us. It was written
out to the wrong company. The check will be reissued to Pacifica
for the same amount. The financial report was discussed including checks
out since statement, all bills paid up to date except Southern States that
arrived yesterday. Dana moved to approve financial report and Dave
seconded.
New
Media Grant:
Discussion
was held on the New Media Grant we need to apply for it Andy agreed to
do so. He thinks the due date for applying is March 1.
Tiffany
is to send a letter to find out the statis of the application we sent in
a while back for increase of power. (FCC application)
Andy
is ordering a new headphone/mic combo for the station/ballgames.
We are in need on a new set. Cost around $270 for the new set.
Tiffany
to send Josh and TG a Christmas card thanking them for all they do for
the station in the sports season.
Dana
made the motion to approve the station report Dave seconded.
Football
sponsors are needed as of now we have
Tiff’s
Tees, Delta, Napa, Nancy Updagrave Ins. We still need about 6 more sponsors.
Work
party was held all is done except for putting up the Clayberry pole for
new years and adding plastic to the windows. Andy is going to see
if Ron Walls can put up the pole for us. Dave approved the report
and Dana seconded.
Christmas
party:
Andy
is to reserve the senior bldg. today for the 19th for WYAP’s Christmas
party. Tiffany is organizing the party. We have give a-ways
and decorations already. Tiffany will make up a nice basket for the
station to raffle off. Fred is checking to see if they still have the round
table cloths from last year. Tiffany is going to make up an invite
to pass around town and will hand deliver them to the businesses/folks
in town.
Dana
moved to adjourn and Fred seconded.
Prepared
by T Tiffany
WYAP
Financials
Jan.
11, 2010
Bank Statement
11-30-09 ~ 12-31-09
Auto Withdraws
$83.40 Web
Hosting
$99.97 WWW.Newegg.com
$309.38 BSW
Checks
$4.13
NAPA
$26.50
Sweeper rental
$30.00
ATM (to auction)
$11.02
AW reimbursement
$96.85
Frontier
$171.57
Elk Power
$35.90
Clay Water
$28.89
Family Dollar
$8.80
Stamps USPS
$70.00
Senior Center
$20.90
Clay Auto Parts
$30.00
Simpson Neal
$33.39
Family Dollar
$25.00
Ron Walls (repairs)
$1,073.01
Total Debits
$
0
Credits
$720.02 Closing
Balance
No checks out
since statement!!
ACTIVITY
SINCE STATEMENT
$800.00
Deposit 1-8-2010
$1,520.00
New Balance as of 1-8-2010*
Bills paid
on 1-8-2010
$199.18
Elk Power
$20.37
Southern States
$35.90
Clay Water
$96.05
Frontier
$297.00
BMI
$30.00
Tiff Reimbursement from party
$678.50
$1,520.02
-
$678.50
$841.52
Balance to the best of my knowledge
We still owe
$252.00 to ASCAP and $120.00 to SESAC.
WYAP
Financial
Report page 2
Jan 11, 2010
Monies received
from our New Year’s Eve Party
Blue Tickets
$68.50
Red Tickets
$104.55
Cake Walks
$10.72
Donations
$95.00
$278.77
Total (Best Party Ever)
Basket Ball
Sponsor’s money received
$50.00
Kate’s Florist
$50.00
Salisbury Auto Salvage
$50.00
Michael Asbury
$50.00
Mountaineer Mini Storage
$50.00
Fred & Liz Sampson
$50.00
Jack Brown
$50.00
Tiff’s Tees
$80.00
AW Donation
$50.00
Fred & Liz Sampson (Membership)
$530.00
$270.00
+
$530.00
$800.00
Deposit which was made on 1-8-2010
All change
went in the change box.
Prepared by:
Tiffany Farmer (Secretary/Treasurer)
Jan
2010 Station Report
During the
last 30 days or so….
Volunteers remain steady, programming remains stable, two new shows, one
environmental (Love this Planet) and one folk music (Midnight Special to
be auditioned Jan 18th) have been added to our line up. Equipmentwide,
nothing broke. We added one $300 set of headphones that are doing great.
With that addition, we now have a spare set of headphones which could be
used for a third sportscaster.
Tiffany loaned WYAP around 50 CDs (New Country, Rock, & some
Christmas) which have been ripped and added to the playlists. Leading
up to Christmas, the Station Manager managed to delete nearly all our seasonal
tunes. The producers of Trance on the Porch allowed us access to their
resources plus some in my personal stash, we got thru the season OK.
Basketball season is under way. Our sponsor request netted 10 bringing
in $500 when all have paid.
Before the big snow, the last of the concrete was added to the base of
the new tower. Last support strap was added the day the tower was raised.
We are ready for a boom truck to switch the antenna to the new tower.
TD has agreed to do the transfer as soon as the weather cooperates.
The water lines froze up twice before the big snow. RW was paid $X to wrap
the pipes. He did a good job but still the pipes froze up each time the
temps dropped below 25 degrees.
YAP went off the air Dec 19th during the first minutes of the big snow
fall and did not return on 101.7 for seven days. Power was restored to
the station in four days but not to the transmitter shed. During a time
when we could have been a benefit to the county, we weren’t. That is unacceptable.
Since we have an extra transmitter and antenna, my strong suggestion is
to immediately: 1 Wire up the generator to the station breaker box; 2 Set
up the old transmitter at the station; 3 Erect the old antenna on the existing
aluminum pole above the stage. Cost would include some connectors
and coax, maybe as much as $125 at the most.
If we do that, at least the town and some close by, in the valley, listeners
would have a source for important information. The recommendation to the
Board is to make this project priority one, above all else.
Room A is very cold in the winter. Trying to do financials in that room
is all but impossible. Suggestion: Trade out Room A with Room C. With all
our junk in A and behind a closed door, we may look a little more
presentable.
With money in place and very strong person to run it, the news department
is ready to start up in January. In addition to the coverage of public
meetings, public affairs shows should also be produced and provided the
world thru the Pacifica network download site, audioport.org.
All in all, we ended 2009 in a very embarrassed fashion, off the air and
unable to live up to our mission station.
Report
prepared by A Waddell.
2009
Year End Report
Non profit 101.7 FM experienced growth and stability during the last
12 months. When you factor in the poor economy and the shape of the nation
in general, remarkable growth comes to mind. Here’s what we’re talking
about.
In 09 a new, not a used hand me down, stereo transmitter was installed.
Up until then, our mono signal offered much lower sound quality and usually
out of just car radio speaker. We also coupled a stereo DSL receiver to
the transmitter to insure a much more dependable sound source without the
buffering and down time after a power outage. Instead of going off
the air for hours after a power or DSL outage, WYAP is back on as
soon as utilities come back to life.
A used, but in good condition, telescoping tower was erected near the transmitter
site. When the antenna is switched to this tower, maintenance and adjustments
will be a lot easier. Additionally, the higher elevation (38 feet)
may increase our coverage area.
In addition to adding lots of new tunes, membership supported YAP radio
added late night music based shows from independent providers like Trance
on the Porch, All Mixed Up, and Kaleidoscope. Our news department added
one hour offerings, Talk Nation, Midweek Politics, Initiative Radio and
the most listened to progressive voice, The Thom Hartmann Show each weekday
afternoon.
With increased volunteer support, local content programming continued during
the last 12 months. Local voices included a Thursday night on air discussion
group, Wed afternoon high school broadcasters, late late night shows
for insomniac listeners, and lots of sports offerings. In addition
to Clay High Sports, in 2009, three Clay Middle School football games including
the Championship game, and the Pee Wee League Super Bowl were aired locally
on 101.7 FM and around the world on the internet.
During the Summer months, the staff organized and produced 14 Saturday
night Summer Jam music shows where great West Virginia musicians were heard
on the radio. This year more diverse sounds included two rappers and that
teeth gritting music provided by area youth. In addition to
music, Cornhole contests and cake walks added some healthy things to do
each Saturday. On the down side, for the first time ever, one Summer Jam
was canceled when a monsoon storms drenched the county in July.
There was a time when Memorial, Independence and Labor Days came and went
without celebration. That hasn’t been the case for the last five years.
In 2009, two and three day Small Town America Celebrations continued during
those holiday weekends. Parades, Karaoke, yard sales, twist contests and
great music filled the holidays .
Each Summer our goal is to grow the tourism based economy and provide one
more reason for folks to visit County Clay. In 2009, we did just that!
Budget cutbacks and lack of grant support prevented firework displays in
2009. Funding from the CAEZ , BDA, Town of Clay, Solid Waste Authority,
and from private donations allowed for everything else.
With Fall coming, community based WYAP contributed to the grand daddy of
em all, The Apple Festival, by providing up to the minute event updates.
After the Big Apple came football season on 101.7FM. True the High
School football season went without a single win, we were there providing
coverage to the many unable to get to the field. For the first time, YAP
broadcast and then rebroadcast Middle School games as well as the Pee Wee
Championship win. The rebroadcasts allowed the players and coaches to hear
their names and efforts on the air.
The New Year’s Eve party at the Senior Center (Two Run) polished off a
great year. We danced, munchied, told stories, made new friends, and raffled
off lots of items followed by the dropping of the Clayberry Ball at midnight.
New York City ain’t got nothing on Clay County West Virginia!
The year was made possible by the generous support of the businesses, government
grants, private grants, strong volunteer efforts, memberships, and you
the listeners. For that we would like to thank you for allowing us to grow
the community radio footprint. Thank you for 2009.
2010 is starting off with two new offerings. Soon a new “news” department
will provide coverage and discussions from various government meetings
as well as public affairs programming. In the coming months, 101.7
FM will begin hosting Bingo games in an attempt grow our financial independence.
A
Waddell
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