Clay County Communications, LTD

PO Box 954 * Clay, West Virginia 25043
WYAP@frontiernet.net



 2003   Minutes     2004 Minutes
2005 Minutes       2006 Minutes
2007 Minutes   2008 Minutes
 

2009 Reports
JUNE

WYAP Bd Meeting
AGENDA
June 8 2009
Everyone Invited




Opening
Minutes

Financials
 Checking
 ACT $2500 Grant
 Loan extension
Celebration $$$
 CAEZ Balance
 09 Budget Digest $3000
 Bank Loan due
 Memorial and 1st Jam $$$

Station report
 Telescoping Tower
 Puter RAM memory
 Main puter bogging down
 New broadcaster

Memorial Celebration Review
Summer Jam Update

June 2009 Financial Report

Beginning balance  378.16
Deposits:
325  (Clay Services, BC&G sponsor, refund, Kitchen sponsor)
410  (Town donation, Frank outer)
300  (cash on hand)
155  (cash on hand)
1130  (BDA donation, cash on hand)
190    (cash on hand)
Checks :
2021 Tif   40.    reimburse bunny hop
2022 Tif   775  purchase PA system
2023 Go Mart   10.22 wa wa
2024 Surplus   75  1 puter
2025 K Mart   12.02   purple flowers
2026 K Mart   12.02   flowers
2027 Thomas Helms  30   weed whacking
2028 Family Dollar  31.80  supplies
2029 Farm Store  225  pay bill
2030 Elk Power  250
2031 Foodlan   20.55  wa wa
2032                      NOT IN NOT IN
2033 Family Dollar  22.53  charmin
2034 Dollar General  14.84  hula hoops
2035 Kathryn Workman 10.00 winner
2036 Kathryn Workman 10  winner
2037 John Boy Workman 10 winner
2038 John Boy Workman 10 winner for kid
2039 John Boy Workman 10 winner
2040 Tommy Pringle  40 winner
2041 Vicky Nottingham 25  winner
2042 Maxine Metheny 75 travel stipend
Ending Balance   792.10
                         Since last Statement
Deposits:  $660(CAEZ reimburse)   $360 (Delta, Delta, CCSWA, Waddell)
Checks written since last statement
2032  State Auto Insurance  505.77
2043 Surplus    150
2044 Auction    XXX  giveaways and radio
2045 Delta     110   advertising
2046 Anthony Helms   30   weed whacking
2047 Family Dollar   21.67   don’t know
2048 Foodland    6.17   wa wa
Best guess as of June 6 2009, we have to our name:  $947 plus $250 cash

Spending it All

Bank loan is due $3700,  needs extended this week.
Receipts for budget digest: new egg 68.97; transmitter 2538; projector and puter 275; monitor and puter 115.00; cables 225; PA system 775;  all that adds up to 3772 additional receipts from surplus for puters =450 (mic clips not in yet)

200.00 needed to urchase telescoping tower

 80.00 RAM memory strips needed

Outstanding bills:
25.0 Sec of State
26.0 185.00  Frontier
27.0 55.00 wa wa
28.0 171.00 power
81.00   Farm Store

June 09 Station Report

Syndicated from Pacifica, we're now auditioning Talk Nation radio show. Pretty cutting edge  30 minute offering on current events.
With Summer break here, the Wed afternoon AK-94 show will go off the air until Sept. High Schooler Hallie says she's starting a Monday afternoon show.  CMS broadcaster CJ says he will continue his Thursday afternoon show thru the summer. Frank's Saturday night slot is now occupied with a Drive In movie outside. Frank was emailed as to another night for his show. No answer yet.
Jane Cook is now doing a Saturday afternoon 3 to 5pm show during the Jam season, country and bluegrass and whatever else she can dig up. Great to have Jane back and in a great schedule allowing for hyping the Saturday night shows.
Pat Black says he may station  18 to 24 year old WorkForce workers at the station for six weeks this summer. We can use them, maybe two, both on air and for recording new music. Equipment wise, we can handle two doing recording in Room A and C. They should start the last day of the month and work 30 hours per week.
When transferring files from one live booth puter to the other, our playlist skips and hangs up. Makes listening all but impossible. Noticed the issue two months ago but may have been present a long time and just didn't notice it. We're buying additional RAM memory for both puters.
WYAP is in need of another external hard drive. Currently the two we use are nearly maxed out making recording this year's Jams impossible.
The station bought a used projector from Surplus last winter. The thing works but is a little fuzzy (even after Pete cleaned it) during Saturday night movies. Currently to drive the DVD movies, we're borrowing Nada's lap top puter.  Instead of continuing the lap top usage, we plan on finding a small, light weight, DVD player for purchase or donation. I think they are available for less than $40, new.
Saturday afternoon just before the first Jam, there was a reaaaaaaal nasty smell present around the stage area. Didn't notice it Sunday when I was there. Not sure the problem but it was bad.
Summer is here and we're in high gear. Report prepared by A Waddell
 
 

MAY

Board Meeting
AGENDA
May 11th   5:15pm
Everyone Welcome

Opening
Minutes
Station Report
Telescoping Tower?
Financials
 General Ledger
 Sponsors
 Bingo Update (Bldg)
 Spending $$$ equipment
 Loan Pay off Update
Celebrations 09
  Banners
 Parade Organizer Needed
 Apple Festival participation
 $$$$  Town, CAEZ, BDA, No CCC, No word on Parks and Rec yet.
Summer Jam
 T Shirts
 Volunteers and assignments
 Schedule  May 30th Yes or No
Drive In Movies
Work Party Much Needed

WYAP MEETING MINUTES
FOR May 11, 2009

   Present:  Andy, Tiffany, Pete, Dana, Dave, & Frank. Opening:  5:25 pm
   Station Report:     Andy suggested selling the old transmitter.  It was decided to hold off until fall. We discussed the need for a Telescoping Tower and all agreed to look for a used or free telescoping tower so the station will never be without a product.
   Financials:  One check was not recorded for around $10 - $12 and all Broadcasters were paid. We owe the Secretary of State $25.00; Southern States $281.00; Frontier is paid up except for this month which is approximately $100.00; Power Co. is owed $177.00 total owed $333.00; Water & Sewer is owed $24.24.  All agreed to pay $250.00 to the Power Co. and $200.00 to Southern States.
   For Summer Jam we need to purchase the following: Pink Tickets, water, pop, & toilet paper.
   The Apple Festival has agreed to sponsor us $120.00 and have an Apple Festival Night.  They will also be manning a kid’s booth during at the 3 holiday celebrations.
   WYAP requested from  Parks & Rec. Committee  $2,000.00  for Celebration fireworks.  So far we have event commitments of:  $300.00 from the Town; $1,000.00 from CAEZ, and $1,000.00 from BDA; 
   We owe $505.77 for Station Insurance which is due May 15, 2009 this amount is for the full year. Andy is to give bills to CAEZ for $1,000.00 in donation.
   Consensus:  Pay the bills first to see if we have the extra money to obtain the bingo licenses.
   We have spent $3845.00 of the $4,000.00 grant money and we still need 3 or 4 cables 2 sound mics and 2 mic stands with boom arms. We decided to purchase 2 mic stands with boom arms, 2 mic cables and 1 speaker cable 50ft. from Mercy Music Supply. The loan payoff date is June 10th.  We may have to pay the extra 90 days.
   Andy is going to get a statement from the bank for cancelled checks and turn in receipts to Connie at CAEZ.  ASAP. 
    We need people to hang Banners.
  There will not be a parade for Memorial Day but will have one for the 4th of July and Labor Day with our famous, most wonderful, detail oriented organizer the “Tiffanator” in charge of the parades.  HA HA!!!!!!!!!
   Summer Jam:   We have not got enough money to purchase new shirts this year for now. Volunteers – Jane Cook is coming back this year, Andy, Tiff, Pete, Kayla, hopefully Ashleigh. Dave isn’t sure about his schedule, Frank may come help some.  We need all the help we can get!!!!!   Summer Jams will start at 6:00 – 7:30 this year 7:45 at the latest. We will then send them to the auction and ask them back for the movies which will start around 9:30. 
   We are in need of a work party ASAP!!!   Jam flyers are going up.  Musican scheduling now in progress.  Kayla and Ashleigh need to put signs up at the High School.  We aren’t sure if we will get the plastic letters for the IGA sign or not yet.  We talked of the need to find a variety of bands. 
    It rained, it thundered, the sun shined, a rainbow popped out without a pot of gold at the station and we all went home.    Minutes prepared by Tiff Farmer
 
 

STATION REPORT  May 09

We're back!  After 7 weeks of near zero audio, WYAP came back in full force Thursday afternoon April 30th around 2pm. T Duffield volunteered some time and bucket truck and in a matter of 30 minutes, the standing wave was corrected. The difference is stunning.
With the new transmitter outputting in stereo and all our music now ripped to stereo, for an LPFM, the sound is surprising.
Since then various boardsters have emailed in sound quality reports. After moving the direction of the antenna several times, I think we're about as good as it's going to get. The new direction is pointing more southerly which allows better reception down to  Procious and resuming on Camp Creek Hill while allowing mostly static free listening to the North to Ivydale. Tiff reports reception is better heading to Lizemores but still not good.
That seven week long problem was not with our equipment but getting to the equipment, antenna. There is a solution. Instead of antenna mounted 35 feet in the air, there are telescoping towers available. With a crank the mast can be raised and lowered as needed.  If we can get one, it could be attached to the existing utility pole. When we need to move it, just crank it down and put in a pick up truck.
Not cheap but with a little luck, we might find a used one for a couple hundred dollars. I am now searching.
Programming wise, we're holding our own but with no new offerings. Volunteers are doing a good job with Jane Cook coming back for a Saturday afternoon show before Jams. It will be good having Jane back behind a mic.
Baseball season came and went without a broadcast. P Dobbins is supportively of the effort and has said he's working on a new landline at Clay County Park. Don Jarvis with parks and Rec said to bury the new line. That has been conveyed to Mr Dobbins.
We have not sold the old transmitter. I think we should.  If a telescoping tower becomes available, I think we should buy it. We should never allow ourselves to be without a product and at the mercy of  begging. Volunteers came thru but it was a sad time for 7 weeks. Prepared by A Waddell
 
 

APRIL

WYAP Bd Meeting
AGENDA
April 13 2009   5:15
at the station, All Welcome

Opening
Minutes
Financials
 Obama Stimulus
 10 Budget Digest
 07 Budget Digest – Loan (transmitter)
 Celebration Update and Equip Needs
Station Report
 Ramp Completed 
Crappy Audio 
 Ripping
Standing Wave
 New DJ 
 New Puter x 2
Bunny Hop   Report  Tiff
Celebration Update
 Letters for RT sign, metal 101.7FM signs
Summer Jam Update
Work Party
 Cleaning Welcome Center, Window cleaning, carpet cleaning, underground storage, bring down PA system, install backdrop,
prepared by A Waddell
 
 

April BD Meeting Minutes
for March meeting 

   Present:  Dana Perkins; Andy Waddell;  Peter Triplett;  Tiffany;  Fred Sampson; and Elizabeth Sampson
   Meeting called to order by President, Peter at 5:40 PM
   Minutes  Andy moved; Dana Seconded that Minutes be approved with the following amendment. Page 1 at the bottom, 2007 budget digest if for equipment.     Motion Carried
   Finances:  Fred Moved; Dana seconded that financial report as presented be approved.   Motion carried.
   Membership monies received thus far is $75.00.  Fred completed a letter and Andy  & Fred will take care of mailing out the requests.
  Appalachian Community Trust Grant: Guy called, “We made the first round”
  Business cost for sponsorship is $20.00 per month or $240.00 per year.
  09 Budget Digest request will be for renovations , ie  wheel chair ramp   2008 -  -  $3,000; 2007  -  $4,000.
   Loan of $3700,00 was approved
   Request $1,000 each from Town, BDA, CAEZ, Parks & Rec., and County Commission
   Pete will research possibility of increasing low power.  Increase to 500 from 100.
   Baseball 2nd week next month. Andy will talk to parks about a dedicated telephone line in order to broadcast games. 
   March 21 at 9:00 AM - Clean up work party
   Bunny Hop - Dance  for Saturday night 4/11/09 at Senior Center 6:30 to 9:00
Prepared by Elizabeth Sampson

April 09   Financials

Beginning Balance   1257.95
Deposits    175.00 (AW loan, J Stover 25; D Moore $50)
     3,700   bank loan (grant)
Total Deposits   3875

Debits
Auto     12.70 Ginos party pizza
Auto     20.00  Gift Certificate
Auto     2538.00  new Transmitter (grant/loan)
2002 AW    10  reimburse flags and hats
2003 Frontier   200.
2004 Wa wa    30.00
2005 Elk Power   250.
2006 USPO    19.00   6 mths rent
2007 BMI    298
2008 ASCAP   252
2009 WV Surplus   115  puter & monitor
2010 WV Surplus   275  puter & projector
2011 Surplus   75    puter
Total debits    4094

Ending Balance   1038.25

Since last statement
Deposits     165 (Tiff $20; M King 110; Senior Center 35)
No checks out
As of today , my best guess 1203.

Bills Owed
Farm Store    581
Wa Wa    51
Power     518
Frontier    77
SESAC    120
prepared by A Waddell

Station Report
April 2009

  WYAP’s product is sound. During March and continuing into April, our product sucked. It was almost non existent on 101.7FM and not much better on our webcast. Here’s why
   With the installation of the new stereo transmitter, the reverse power (standing wave) gauge indicated a big problem. The new tranny is more sensitive than the old one and prevented a stronger signal.  Also, most of our music was recorded in mono to take up less storage space and bandwidth. With the tranny broadcasting in stereo and the input just mono, the sound was coming out of just one channel radio.  Crappy.
  In the way of correcting… Attempts have been made to get up on the tower via a “bucket” truck and adjust the standing wave. Weather is not cooperating with Dee Campbell committed to providing the service. More than half the music has been re-ripped to stereo so far. The Shoutcast server has been reconfigured to stereo mode.
  On the plus side, 13 year old CJ is now broadcasting after school on Thursdays. He has had a great start. We continued to add newsy, commentary and documentary programming shows. Weekdays we are now averaging 8 hours each 24 hour period for that audio.
   Dave and Tif along with help from Pete, Fred and Keith put together the much needed wheelchair ramp to the station. Now completed, the addition also increased stage size and better organization for getting music acts on and off the stage. Very nice and long needed.
  Dave, Kayla, Ashleigh, Fred and now CJ continue with their local content programming. Their commitment is great. Saturday night’s Frank has not been at the station this year and reports illness is keeping him away.
  Our equipment is holding up well with no breaks to report.
   With the CCHS baseball season underway, we’re having problems getting the telephone line installed at Clay County Park. Principal Dobbins is the guy responsible for the hopefully free tele service there. Weather hasn’t helped either. The holdup now is Parks and Rec who have the say in the line being ariel or underground.
  In the way of recommendations, we did use two mic cables for use with the new transmitter. Those cables need replaced. And, WYAP has never made the $100 donation to Pacificia which we need to do now.
Prepared by A Waddell
 
 

April 09 Celebrations Report

Funding Agencies
CCC    No
BDA    $1000
Town    $300 plus traffic control/police/dumpster
CAEZ   $1000  send invoices
Parks/Rec   1st Thursday in May
Ginos
Ice Cream Grants  see Fran

Debits we need to do:
Insurance    $600
Bands     $500
Dogs, Dance, Run
Karaoke Contests   $900 (300 each celebration)
Advertising    $200

We plan to charge an entry fee for Run, Dance, and Dogs entrants this year to defray cost

Needs:
Plastic letters for RT’s sign
3 Guitar mics
2 guitar  ¼” to XLR connection for snake
2 Mic stand extenders, boom stick
1 new 50’ speaker cable
Stereo 1/8” cables for CD player
3 Mic cables, 25’
Prepared by A Waddell

MARCH

WYAP Bd Meeting
AGENDA
March 9th  5:15pm
At the station
Everyone Invited

Opening
Meeting Minutes (on web)
Finances
 Statement
 Membership Campaign Update
  Bd member dues
 ACT Grant  response from Gaye
 09 Budget Digest to be submitted (for what)
 08 Budget Digest  - what we're asking for
 New Voices grant
 Loan OK'd, transmitter, delay, cut off equipment
 Requests to: CCC, BDA, CAEZ, Town, Solid Waste
Station report
 New Telephone Interface
 2 monitors and tower sold, paid, one more to go
 HP to King
 TG and Baseball season, parks & Rec tele needed
Work Party Date
 Wind damage
 Paint roof
Bunny Hop Fundraiser?
By law change vote, 51% to 5
Summer Jam time, auction coordination

March 09
Station Report

   Robert Eakle came thru again with a nice telephone interface which should make on air interviews more audio. So far, it is hooked up, and appears to work. We need someone here late night and someone on the other end with a radio tuned to 101.7 so we can try it out.
   At the station we properly hooked up the radio to the mixer and can now monitor our FM signal from the broadcast booth. A world of difference!
  We continue to have internet connectivity problems at the transmitter. Pete has monitored the connection and discovered the system is disconnecting often resulting in YAP going off the air. Frontier once again! Trying to eliminate the problem, we switched out the Dell for an HP at the transmitter site. Helped but still no solution in sight. During Feb, at times, it was all but impossible to stay on the air. It was bad, real bad. 
   Reps from Prometheus visited the station the last Saturday in Feb.  The visit answered many questions and renewed a relationship for technical support in the future.
The just completed B Ball season went very well including airing the first sectional game for the Panthers. Our audio and sportscasters came across very well. TG has received a  $20 gift certificate for his efforts. Nada and Dale will soon receive theirs.
   Kayla has added sidekick Ashlieh during her Wed afternoon show. The duo is now working together for better programming. I hope someday, Ashlie will expand to her own afternoon slot aided by Middle Schooler Rebeccah.
  Throughout the daily cycle, many newsy, interviews, and commentary shows are being inserted. Haven't any comment from the public on the programming.
  Environmentalist Tammy Rose is considering a weekly program  as is Glen Sutton. Both should be up and working by month's end. 
   Equipment wise, we need another puter in Room C work station which drives the printer. Broadcast equipment is holding up well with no breaks. With winter behind us, the water lines freezing during cold temps may be behind us until November. We hope to order the new transmitter and gear this week maybe.
   The Machine wants to reestablish the Skype tele service for airing long distance interviewees, so far we haven't taken the time to do so.
We made it thru Feb but just barely.
Report prepared by A Waddell
 
 

March 09
Financial Report

Celebration Account was closed
CHECKING
Beginning balance   511.14
Deposits    1116.46
(Valentine Dance 176; Frank 260; Farmers Insurance $32; Celebration Acct 598.46; Wilson Funeral 50)
Debits
Surplus    100.    2 monitors
Radio Shack    26.49  monitor cable
A Waddell    12.     reimburse for 6 flags
Senior Center   70.     Rent
Surplus    75.    1 puter
Tiff Farmer    70     reimburse, Valentine
Family Dollar   16.16  cleaning supplies
Ending Balance   1257.95

Deposits since last statement 175.
(AW loan 100; D Moore 50; J Stover 25)
Checks since last statement
AW      12     flags, caps
Tele     200
Wawa     30
Elk Power    250    (Balance 50)
USPO     19     (6 mth rent)
BMI     298   (royalty)
ASCAP    252   (royalty)
Surplus    115    (puter and small monitor)
Total     1212

Best guess, total in checking 220.00 
Still owe one royalty, 50 in power & 14 Tif.
Receivables: 110-one puter; 150-one puter

Celebration Update 
One day events Memorial, Independence, Labor. Which days?
Request funds from CCC  BDA  CAEZ  Town Parks & Rec
Include Apple as partner?
Include a run/walk with $10 fee.  Need a coordinator
Round up  three food vendors . Need a coordinator
Parade each Celebration. Need a coordinator
 

SUMMER JAM Questions
Maybe start earlier to coordinate with Auction
90 show max
Need vendors
Bingo Friday night or Sat before the Jam?
Two 35 minute shows instead of one 90 show and record each?
Square dancers before or at half time?
Volunteers needed big time
Movies? When? Popcorn person?

FEBRUARY

WYAP Board Meeting
February 9, 2009

  Present: Peter Triplett, President; Fred Sampson, Vice President; Elizabeth Sampson, Secretary/Treasurer; Dana Perkins, Tiffany Farmer
Frank Tobia, Andy Waddell, Volunteer Station Manager
   Peter called meeting to order @ 5:50 PM . The  January 12, 2009 meeting Minutes were read. Motion by Dana to approve, seconded by Fred. Motion approved.
   Andy presented the Financial report dated Feb 9, 2009    After reviewing and discussion, Fred moved to approve the financial report, Dana seconded. Motion approved.
   Grants:
GKVF Grant: Andy reported that we had missed the deadline to ask for this grant.
   YES WE CAN GRANT: Frank and Andy reported that this Grant was due on Feb 12, 2009 and that Frank would prepare and submit to Andy on Feb 11th and they together would submit by the deadline of Feb 12th.
   Budget Digest Grant: 2009 The request is to be for buying Radio station Equipment, New and replacement of old equipment. We agreed to ask for this Grant this time. Andy will submit before deadline.
  2007 B.D. Grant : This Grant is for WYAP Operations and is available and approved for use now. We agreed to purchase a new Transmitter for the Station and to try and sell our old one
   Fred moved that we apply for a 90 day loan from Gassaway Bank for $3,700.00  to be used for: New Transmitter, Remote Disconnect, Electronic 7-10 second delay. Seconded by Tiffany. Motion passed. Andy and Pete will apply for this loan promptly.
   OBAMA STIMULUS GRANT: Andy advised that he would apply for enough $ to: Purchase a building, large enough to house a commercial Theater and our radio station in Clay. 
   Budget Digest 2009  We agreed to apply for $ for: Recovery slider, Sound proofing Booth, Sportscast equipment. Must be entered by 6-1-09
   STATION REPORT    Fred moved to approve station report dated Feb. 2009’ seconded by Dana. Motion passed.
   BY-LAW CHANGES     The proposed By-law changes proposed  and read at the Jan 12th 2009 meeting , ie;  1-ARTICLE 4. The number of Board of Directors shall be eleven. Officers shall be elected from the Board of Directors members.   Dana moved, Fred seconded. All voted aye except for one. Motion Passed.
    We discussed  Article 5 as proposed and read at the January 12th, 2009 meeting as follows;   II   Article 5. A quorum shall be 51% of the members of the Board of Directors.   After much discussion this was changed and read by the Secretary/Treasurer to the Board the following as a first reading, so that it can be read a second time at the next Board meeting and can be voted on at that meeting,
   II Article 5. A quorum shall be 5 members of the Board of Directors. Dana moved to accept, Tiffany Seconded. Motion passed to read and vote upon this at the next Board meeting.
   The next Board Meeting is set for March 9th, 2009, at WYAP Station.
    Fred motioned to adjourn, Dana seconded. Motion passed. We adjourned
Elizabeth Sampson, Secretary, Treasurer.
 
 


WYAP Bd Meeting
AGENDA
Feb  9 2009     5:15pm
At the station
Public Encouraged to Attend

Opening
Financials
  GKVF Grant
   Yes We Can     Frank
   Budget Digest 09 request
   Obama    $$$$
Station Report
   Monitors 2
   Media Player Switch
   New Tele Equip donation
   Froze pipes
   Web Cam Down
   Web site Hack change
Membership Campaign
   On Air
   Correspondence Campaign
   In Print
Valentine's Dance   Tiff
By Law Changes (2)

WYAP Minutes from 1/12/09

   Present:     Fred Sampson; Andy Waddell: Tiffany Farmer:  Peter Triplett; Dana Perkins; Dave Derby; Elizabeth Sampson    Meeting called to order at 5:30 PM by President, P. Triplett;
   Minutes from previous meeting presented;  moved to be approved by Fred, 2nd by Dave.  Motion carried    Financials:  Information presented Andy W.  Dave moved, Fred 2nd to be approved.  Motion carried.
    Still pending receipt of monies on 2 grants (budget digest type) . One for 4,000 in 2007 and one for 4,000 in 2006.  The both have been approved but there is still paperwork pending; awaiting necessary forms.
   Andy reported need for a better sound and this could happened with a new stereo transmitter (7 second delay; cut off is part of it).  Cost around $2,500.00.   Dana moved, Fred seconded to purchase the new transmitter.  Motion carried
   Membership drive;    Fred and Andy agreed to work on this.
Grants:  AC for operations approx $4200.00 available   Grant available Fresh New Voice; 2 yr. grant $25,000 by 2/12/09;  Frank Tobia told Andy he would work on it.
    Station report: was presented by Andy W.  Liz moved, Fred seconded to approve the report.  Motion carried. Year End Report was presented.  It will also be included with Winter Newsletter and will be mailed with membership letter.
  Friday Town council Meeting:  Mayor Brown paid $250.00 for WYAP sewer hookup that had been in controversy since we had paid $125.00 which we understood was the full amount.   Board approved sending a Thank You letter to Mayor Brown.  Peter Triplett suggested that Mayor Brown’s picture with thank you be put on the Website. All agreed it was a good idea.
   Valentine Day’s Dance will be Saturday 2/14/09 at the Senior Center at Two Run at 6:30 to 9:00.  Tiffany is coordinating the event.
    Board Member elections:  Fred moved; Dave 2nd that we would retain the 9 current 9 board members.  They are:  Peter Triplett; Fred Sampson; Elizabeth Sampson; Dana Perkins; Dave Derby; Andy Waddell; Lindy Myers; Tiffany Farmer; Frank Tobia   Motion Carried.    Election of Officers:   Dana moved; David seconded that we keep the current officer in place.  Motion Carried.
Officers are: Peter Triplett, President;    Fred Sampson, Vice President;  Elizabeth Sampson , Secretary/Treasurer.
   Andy Waddell presented to the Board that he believed we should increase the number of Board Members and that the by-laws be changed to reflect the change and that the by-laws also state that the officers shall be elected from the Board of Directors.  After much discussion the following By-Laws change was recommended and this will be the first reading of those changes and then can be voted on at the next meeting.
             By-Laws Changes Proposed 1/12/09

I.  Article 4.  The number of Board of Directors shall be eleven. Officers shall be elected from the Board of Director Members.
II. Article 5.   A quorum shall be 51% of the members of the Board of Directors.
   These proposed changes were voted for by:  Liz Sampson; Fred Sampson; Andy Waddell; Dave Derby; Dana Perkins; Peter Triplett; and Tiffany Farmer, each have signed the written proposal.  There were no nay votes.  Those notes will become part of the Board Minute Records, attached to the permanent file. The seconded reading of the By-Laws change will be at the regularly scheduled meeting in February. 
   Fred Moved; Dave seconded that the meeting be adjourned. The next meeting on February 9, 2009 at 5:15 PM
  Presented by:  Elizabeth Sampson, Secretary
 
 

WYAP Financial Report
Feb 9 2009

Celebration Account     598.46
Checking Account:
Beginning Balance      379.91
Checks and Debits:
Clay Wa Wa      60. (2 months)
Elk Power         300. (1 ½ months)
Tiff Farmer       70.00 (reimburse)
Frontier           200.
Radio Shack       13.77 (Sports Headset)
Total              643.77

Deposits:
  B Ball: Mardell Nevans; Nancy Updegrave, Country short Stop, Jack Brown, Fred/Liz, Salisbury Auto, John & Judy,  Football: Big Otter Tire          435.00
B Ball: Kates, King Towing, Kayo Starcher
Membership: F Tobia Sr     380.
Total Deposits      775
Ending Balance      511.14

Since Statement:
1195 WV Surplus      100.  (2 monitors)
1196 Radio Shack      26.49 (Monitor cable)
1197 Andy Waddell     12. (6 flags)

My best guess , today, WYAP has    372.65 in checking
  Bills Due:  USPO $38; Frontier 285; Elk Power 300; WaWa 22;  ASCAP 252; SESAC 120; BMI 298    Total Due:    $618  plus $670 in royalties
   Note: We have NOT donated to Pacifica nor any of our other providers. That's also something we need to do ASAP.

Feb 09 Station Report

  Freezing temps shut down the restroom for much of Jan. The problem occurs when temps drop below 25 degrees. I think the problem is outside the station where the water line crosses the ravine. So far nothing damaged inside.
   A hacker whacked the station web site Jan 26th making viewing impossible. Although not malicious, easy to restore, it showed us  the need to change passwords every so often. The web cams came back on line the first week in Feb.
   Programming wise, we added Bruce Cutler's Country Roots program once a week; Pacifica's 4 hour Black History month programming; and, plan to broadcast the all night Homeless Marathon Feb 23rd. Kayla continues to grow with her Wed afternoon show.   Dave is now coming in around twice a week for his evening shows. Fred invited in a guest speaker for his Roundtable Show. Very nice addition. We're continuing our second month with lots of auto inserted news and documentary programming M thru F. So far no comments from our listeners either up or down.
   So far, YAP has been able to sportscast all the CCHS home games and sounding pretty good too. A set of headphones for the phone jam box ($13) was replaced. There's about 6 home games left in the season. Sportscaster TG Griffith came up with a way of sending the gym's audio directly into our broadcast box making the homecoming apart of our Feb 6th offering. Real nice.
   Wrapped in a towel and with a 60 watt light bulb glowing, the slave 'puter at the transmitter shed has not froze up this season. We received word from Bob Eakle that he's donating a phone connection box ($500) which should allow us to do much improved phone interviews. The equipment was shipped Friday Feb.  6th.
   Our nearly new mixer board has many options to make life easier. We hooked up the Room A radio to the mixer Feb 6th. Now, the broadcaster can easily know if the signal is going out on the 101.7 FM airwaves. Something we've needed for a long time.   A newly downloaded freebee playlist creator is working much better than our live365 software. Not perfect but working!
   Problems: The internet connectivity at the shed is dropping our signal often. Switching to the media player in the broadcast booth has not improved our logging in via remote. It's made it worse! I can longer log in from home and change the playlist at midnight. That's a real problem Saturday nights when we normally shift to gospel tunes.
   Our returning morning guy has not.  The Machine has been away due to cold weather. We're in need of  new Celtic tunes;  and more, much more, local content programming.
     I will be back up and running unrestricted by the end of this week.
Prepared by A Waddell
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Jan 09 Financial Report

Celebration Acct    598.46
Savings     10.94

Checking Account
Beginning Bal    788.05
Debits
IX Web Hosting    59.40
1968 Farm Store    208.78
1988 Clendenin Floor   31.80   steamer
1989 Air Care    107.96  new thermo
Total spent     408.14
No Deposits   
Ending Balance    379.91

Since last Statement
Deposits (1-4-09)   445    Nevans, Updegrave, Johnson, Jack Brown, Sampsons (all B ball sponsors). Big Otter Tire (F ball), Salisbury, John Coulter, Judy Gregerich (B ball)
   380   Kates; Kings; Kayo (B Ball); and Frank Tobia Sr (30)
Total Deposits   825

Checks written since last statement
1990 Wa wa   60  2 months
1991 Power   300  $50 balance due
1992 Tif Farmer   70  reimburse from Xmas party
Sub total   430.00

Best guess, as of Jan 10 2009, WYAP has $734 in checking

Bills paid but royalties are now due!!!

Incomplete Jan posting. Mr Station Manager is a sick puppy!