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2013
JANUARY 2013 BOARD INFO
AGENDA
WYAP-LP
Jan 14 5:15pm
NEW LOCATION
Valley Fork School
Opening
Financials
B Ball season
New Budget Digest Grants
Checkbook
Moving
Progress
Short comings
Needs
Selling trailer, generator
stage, welcome center
Station Report
Down Jan 10 4pm
New shows
B Ball season
Anything else
Station Report
Jan 14 2013
It’s been a whirl wind month since the Board last
met. The entire operation has moved to the new location at Valley
Fork. It was a huge effort to get everything out of the old trailer and
either in storage or in the new room. Dave, Beth, Roho and Pete came thru
in flying colors as truck load after truck load was boxed , moved or tossed.
It is unbelievable how much we have accumulated after 8 years of operation.
Old time station friend Dave Reese came thru Sunday night
and helped get the signal back on air around 6pm. We had been off since
Thursday Jan 10 at 4pm.
The new place feels cleaner, has better HVAC, less windy windows,
and far superior internet speed. The neighbors have been very helpful.
All that makes for a better operation in the future.
The wa wa service at the trailer will be disconnected on Jan
15th. So to is the DSL service. I plan to leave the telephone on for another
day or two. The trailer, stage, and generator are now for sale, $1800,
best offer, and $300 respectively.
There are problems. The internet service is much faster but
is locked down by the school administrator. That locked situation
keeps us from doing several things including remote connections to change
programs and playlists. That is very important and allows at home changes
without a drive over to the station. Connie Lupardus is contacting the
college IT person to see if a port can be opened us allowing us full use
of the service. Keep your fingers crossed.
Since the Board last met, we lost a long time program,
Route 66 but added Footlight Parade a 59 minute program on Broadway musicals.
The 2minute Good Heavens astrology show is being aired four times
daily and is pretty cool.
Equipment wise, nothing is broke but some things are misplaced
for now.
WYAP purchased an internet phone system for $50 and plans to
try it out tonight during the CHS ballgame. Testing from home shows a good
clear voice but but but, West Virginia is the only state in the nation
that nettalk cannot get area codes for. Long distant calls can be
expensive when you cover a three hour ballgame.
To get thru this pinch, the College is allowing us to stretch
a phone line from their office to the station so we can sportscast the
ballgames this week.
AW end
FEBRUARY 2013 BOARD INFO
WYAP BD Meeting
A G E N D A
Feb 11 2013
Valley Fork Station
Everyone Welcome
Opening
Financials
Old Utility Bills Pay Off
Trailer
Stage/Welcome Center
Budget Digest Grants
Senate Roof
House broadcast gear
Valentine Dance Report
Station Report
Move Complete
Old Station Clean Up & B Ball Hoops
Music Show Changes
New DJs, Returning DJ
Internet Outages
B Ball Season
Mini transmitter at station
Upgrade main drive puter
Use of Magic Jack Tele
Stuff to Do
Clean out building materials
Move unused panels to gym
Straigten up Gym
Install EAS system
Install other antenna and bigger transmitter
Put up Banner
Purchase building signs
Feb 2013 Station Report
With the VF station up and running, there is a new feeling, a
renewed vigor at WYAP. It feels like 12 years ago when everyone was excited
to get a signal on the air. It’s a nice feeling
Avis R returned to the airwaves Jan 27th 2012 with the once
week Saturday afternoon at 2pm, Avis’ Classic Country Show. Avis was one
of our earliest broadcasters and has been gone from the mic for 5 years.
Dave D and Roho continue to do an excellent job with their
many offerings. Fred announced that he would be returning to
a Thursday night spot beginning in two weeks or so. Fred’s Roundtable Discussion
show has been off the air for about 9 months and is a welcome return
Programming wise, in Jan we lost the Route 66 Oldies Show.
The new astrology program and footlight parade are helping to round out
our stable.
Each Friday at Noon:45, the daycare kids are coming to
the station where they sing a song and are given time to talk on the radio.
Nice.
Additional emails have been sent to Glenville about their
students using 101.7 for practice broadcasting or at least canned programming.
At the VF station, the new layout is a much more usable
layout especially the live booth. A new round table has been purchased
($65) for large group programs and a general work space
Pete changed the software used to drive one of the web
cams which also is new (donation). The new stuff is working well. The old
cam software will be switched out ASAP
Compliments donations from Delta and Pete, by the time of this
Bd meeting, the station should be operating with a newer, faster, more
capacity, main drive puter in the live booth. The old one, which is still
working OK, will be kept as a backup. Soon we hope to purchase another
WV Surplus puter to replace the one in the financial office, puter 4.
To save $$$, our landline telephone was cancelled in Jan.
Instead of the $55 per month service, we’re now using the Magic Jack internet
telephony system. The initial expense was around $70 which includes one
year of service. We spent another $20 to have Magic Jack transfer our 587
8353 number to the internet. After the first year , we will be charged
$30 per year for telephony service and $20 to keep that number. Instead
of $660 per year, we will be coughing up just $50.
The old trailer insurance was cancelled Jan 31st. With
that off our $550 a year policy, we should be around $350 for 12 months
which still includes liability coverage for our events. We do NOT have
broadcast liability coverage which is around $2000 per year.
To make this move complete, we need to purchase two 2’ x 4’
polycore signs for the outside of the building. The “101.7 FM” signs will
be mounted on the paved road side and on opposite ends.
The station now has one of those blue upright banners that once
graced a utility pole in the downtown. We need to install that here at
McGolgin Gap in the near future.
Other than using the gym for storage, YAP has not approached
CAEZ for use of the building for shows, dances, etc. After everything gets
going good inside Studio 12A, we should approach their Board for permission.
With about 99.9% of the moving and set up done, the new
location is quite an improvement over the trailer; offers a much more spacious
look; feels cleaner and neater; and, is offering a chance at additional
programming, programmers, from the Spokes Agency and the Patch DayCare
in the basement. A lot of work but darn nice!
AW
Board Meeting Minutes Jan 14 2013
Present: Fred Sampson, Elizabeth Sampson, Dave Derby, Peter Triplett,
Andy Waddell
In the Valley Fork School location, rent is due on the 15th
of each. Yap has paid $100 for Jan 1 thru 14th so far. Instead of using
a landline telephone service, the station is experimenting with NetTalk
and MagicJack internet services.
All utilities at the old location will be disconnected
by the end of the month including insurance coverage.
Pete is trying to hook up a mini, onboard the computer,
transmitter so we can better monitor the FM signal.
Pete is cleaning the hard drive on the main puter.
Two Budget Digest grants are ready to spend now. Dave
Derby asked about adding a second antenna on Triplett Ridge for better
coverage of existing market.
Basketball season sponsors need to be billed.
There was a big wa wa leak at the Welcome Center which ran for
several days before it was secured off.
Andy is to call Pacifica to work out a broadcast deal
to continue their programming on 101.7FM.
Station report was read and discussed.
Discussion on Valentine Dance conflicts with CHS Cancer Awareness
Dance at the Two Run on Feb 9th. Consensus, if CHS hold their fundraiser,
we will not.
Minutes prepared by A Waddell
MARCH 2013 BOARD INFO
AGENDA
March 11th 5:15pm
Valley Fork School
Studio 12 B
Everyone Welcome
Opening
Financials
Bank Account
Paying old utilities, now end balances
Budget Digest ready to use
New requests from Senate
New requests from Delegates
Membership Campaign
Station Report
new programs
program loss
innkeeper vs broadcast box
Baseball schedule
mini transmitter
big transmitter
Participation in Easter Day
Participation in Elk Fest
June Jams
Discussion on use of parking lot, gym,
Anything else?
STATION REPORT
March 11 2013
Morning person Zak R has been on the job three weeks. His
performance both on air and off air has been excellent. In addition to
picking up skills very quick, he regularly comes up with other stuff to
do at the station. His attitude is second to none. A second morning person,
this one from DHHR, did not work out. An email was sent to Pam Street March
11th requesting that she place the young lady elsewhere.
Just as this non profit struggles, others are having serious
sustainability problems. Initiative Radio, a long time content provider
has reduced it’s offering to once a month from weekly. Earth and
Sky daily programming will cease operation on June 1st. The producer of
New Dimensions Radio passed away in Feb and that show appears to be heading
down the tubes as well. YAP added the All Mixed Up show (2
hours) for Saturday programming in Feb. It’s an interesting program with
odd ball music genres. Everything Sound is a 10 minutes weekly program
that is very quirky but interesting.
At the station, one of our channels on the mixer board (now
8 years old) has gone kurplunk. May try to use some kind of internal cleaner
to fix the problem. In any event, we had a spare channel which is now being
used.
The discussion room mic was hooked up and is doing great. Since
we last met, Pete donated a good used puter replacing our oldest unit.
He also came up with two more web cams and a great laser printer complete
with to new laser cartridges. Delta donated a puter which was upgraded
and put in service as the main drive puter in the live booth. The one it
replaced is in good shape and is being kept as a backup unit.
The internet at the station is the fastest in the county.
There are still problems tho. On several occasions, the Fronteir internet
completely shut down rendering us off the air. In one instance, we were
mum for nearly three days.
The hope is to install our backup transmitter and antenna at
the station as soon as the weather breaks. When set up, even if the internet
goes down, WYAP will remain on the air and serving at least part of the
county.
In the way of new equipment, YAP purchased a new “splinter”
for the discussion mic which should make it even easier to use. Phantom
power was added to the mixer as well.
The biggest improvement was made during basketball season
with the addition of the “innkeeper” transmission device. Now in use, our
remote broadcasts are much louder and clearer. The Innkeeper ($500) was
donated by Mr Eakle two years ago. To make for easier use, we hope to upgrade
to an Innkeeper model that is designed specifically for broadcasting.
The operation at VF has been revitalized. We have more local
content programming and more voices on the air. The place is cleaner, neater
more user friendly, just for starters.
We are completely out of the old location which was cleaned
up and left in good order.
Coming up…. WYAP plans to sportscast 10 baseball/softball
games beginning in two weeks. TG will again donate his cell phone minutes
for those offerings.
June Jams are just around the corner. With a planned change
to record our veteran artists, WYAP needs to order a recording device and
do so real soon.
Finally, we need to open a dialog with CAEZ about using the
school front parking and or gym for our summer events.
AW
March 2013 Financial Report
(as of 3/11/13)
$1,963.63
Beginning Balance
Checks Written:
$34.12
Auto – Oriental Trading 2/6
$21.19
Auto – Radioshack 2/15
$12.72
Auto – Family Dollar 2/19
$112.44
Auto – SCMS Inc Web 2/21
$20.00
Auto – ATM withdrawal 2/25
$10.54
Auto – Lowe's 2/28
$75.00
Ck #2345 Farm Store 1/27
$65.00
Ck #2347 Freda Auxier 2/8
$25.00
Ck #2348 Senior Center Rent 1 Night 2/9
$16.00
Ck #2349 Beth Duffield 2/11
$745.00
Ck #2350 Delta 2/13
$100.00
Ck #2352 Poca High 2/20
$200.00
Ck #2353 CAEZ Feb. 15 to Mar. 15 Rent
$100.00
Ck #2354 Poca High 2/22 Game 2 Royalty
Deposits Made:
$100.00
02/11/13 – CCB Basketball Sponsorship
$173.00
02/11/13 - $50 Julie Triplett (outhouse)/$123 Valentine Dance
$190.00
02/11/13 - $40 Star donation/$150 Bball Sponsors (Asbury, Inside Out,
Updegrave)
$150.00
02/14/13 - $100 Mike Evans speaker purchase/Bball Sponsor (Del. Walker)
$700.00
02/19/13 – Delta donation
$1,739.62
Ending Balance
Checks Outstanding:
$200.00
Ck #2344 Dan Sizemore (Dec/Jan lot rent)
$115.00
Ck #2351 Pacifica dues
$44.00
Ck #2355 Post Office
$125.00
Ck #2356 WVSSAC Lady Panters
$25.00
Auto – Stream Station
$16.00
Ck #2357 Beth Duffield (Mar./2 hrs)
Deposits Not Credited:
$475.66
3/11 to be deposited (204.47 Delta reimburse/50 Bball Delta/50 Fball
Delta/150
generator sale/21.19 Delta
- Hub)
$327.00
3/11 to be deposited (160 Peavy speaker sale/70 D. Pierson sponsor/20
Membership/50 Bball CCServices/20
Star donation)
$2,017.28
Best Guess as of 3/11/13
Bills Due:
$584.90
Black Diamond Power Co. - Final Billing
-$26.90
Frontier – Final Billing (shows a credit balance)
$34.66
Southern States (due 3/30/13)
$319.00
BMI
$51.29
Clay Water (due 2/20/13)
$200.00
CAEZ rent (due 3/15)
$25.00
Stream Station – monthly automatic payment
BOARD MEETING MINUTES
February 11, 2013
Present: Fred Sampson, Pete Triplett, Elizabeth Sampson, Andy
Waddell
Motion by Elizabeth, seconded by Fred, Financial Statement approved
unanimously
Consensus to pay Pacifica $100 up front fee and $15 per month
as is the agreement with Urssala at Pacifica. Discussion on paying all
old bills. Decision to wait until final utility bill statement arrive before
paying. Go ahead and pay USPO for one year for mail box. Andy will apply
for Community Partnerships Grants for the station.
Station Report: Avis Rose returned to the mic and is producing
a Saturday Afternoon Classic Country Show. The only thing left to move
from old location are two basketball hoops. Basketball season is going
very well with much improved sound quality and without buffering and drops.
Motion by Fred, seconded by Dave to purchase two large outdoor
signs.
Discussion to dig up, find old by-laws, make copies and email
to Board.
APRIL 2013 BOARD INFO
WYAP Bd Meeting
AGENDA
April 8 2013
At the Station
Everyone Welcome
Opening
Financials
Monthly statement
$300 from $2500 grant
$1000 Grant
2nd Antenna, maybe VF transmitter will work
$2500 grant ready to spend
2013 $14,000 request
Membership campaign
Station Report
New Programs
New People
Zak to return
CAEZ OK gym use
Summer activities and volunteer support
Concessionaire needed
April 2013 Station Report
New Broadcaster Brian
Zak leaves morning show but may return as a volunteer after work
Pulse of the World
Roundtable Program returns with better mic set up
New Name for outdoor music shows: Schoolhouse Concerts
Baseball Season rebroadcasts
Real need for proper recorder this summer
Elk Fest Live Concert
New Stage needed along with a few new mic cables
No update on setting up old transmitter at VF
No update on ACF , that may be bad
April 2013 Financial Report (as of 4/08/13)
$1,739.62
Beginning Balance
Checks Written:
$25.00
Auto – Stream Station (March pymt.)
$96.46
Auto – SCMS Inc. Web
$29.67
Auto – Staples
$25.00
Auto – Stream Station (April pymt.)
$44.00
Ck #2355 US Post Office (1 yr box rent)
$125.00
Ck #2356 WVSSAC (Tolsia v. Panthers)
$35.00
Ck #2358 Farm Store
$47.73
Ck #2359 Clay Water
$400.00
Ck #2360 Elk Power
$319.00
Ck #2361 BMI
$200.00
Ck #2362 CAEZ (3/15 – 4/15)
Deposits Made:
$327.00
03/12/13 – (160 Peavy speaker sale/70 D. Pierson sponsor/20 Membership/50
Bball
CCServices/20 Star donation)
$475.66
03/12/13 - (204.47 Delta reimburse/50 Bball Delta/50 Fball Delta/150
generator sale/21.19 Delta - Hub)
$1,195.42
Ending Balance
Checks Outstanding:
$200.00
Ck #2344 Dan Sizemore Dec/Jan Lot Rent
$115.00
Ck #2351 Pacifica Dues
$16.00
Ck #2357 Beth Duffield (Mar./2 hrs)
$100.00
Ck #2363 TG Griffith – travel expense
$40.00
Ck #2364 Dave Woods – travel expense
$40.00
Ck #2370 Rodney Alshire – travel expense
$16.00
Ck #2371 Beth Duffield (Apr./2hrs)
Deposits Not Credited:
$276.90
4/8 to be deposited ($50 D Pierson half pymt bball sectional/$26.90
Frontier Refund /$100 D Derby final pymt generator/$100 baseball sponsors)
$220.00
4/8 to be deposited ($200 Workmans sponsor/$20 Star donation)
$1,165.32
Best Guess as of 3/11/13
Bills Due:
$179.33
Black Diamond Power Co. - Remaining Payment Due
$12.01
Southern States (due 4/30/13)
$200.00
CAEZ rent (due 4/15)
$25.00
Stream Station – monthly automatic payment (next due 5/1)
$120.00
Delta Communications – Advertising
$140.00
SESAC
$269.00
ASCAP – Annual License Fee
Board Meeting Minutes
March 11, 2012
Present:Fred Sampson, Elizabeth Sampson, Dave Derby, Andy Waddell
Motion by Dave, 2nd by Elizabeth, Financial Statement approved unanimously
Discussion on paying old utility bills with consensus to pay
$400 on the power bill plus BMI royalty fee for this year.
Received letter from ACF and YAP is still in consideration for
2013 grant.
Dave asked about finding an expert to help with installing antenna
for better coverage.
Motion by Andy, second by Dave to hire Beth D to handle the 2013
membership campaign. Motion by Elizabeth, second by Dave to budget $100
toward the campaign. Motions passed unanimously.
Station Report discussed, no vote. With summer coming, discussion
on locating a stage for June Jam performances near the main building. Andy
will be approach the CAEZ for use of the gym during inclement weather.
WYAP applied for Community partnership grant to replace the roof on the
CAEZ gym.
MAY 2013 BOARD INFO
WYAP-LP 101.7 FM
Board Meeting
A G E N D A
At the Station
May 13 5:15pm
Everyone Welcome
Opening
Financials
Financial report
1 royalty left, balance on electric
$300 balance grant
$1000 grant spend and recipts in by june 30!!!!
Membership Campaign
Baseball sponsors
Station Report
Newbees: Crystal, Aaron, Stephanie, Brian
New shows, Pulse of Planet, Take Heart,
Gym pressure washing, floor repair, junk removal,
Schoolhouse Concerts
New mixer
New recorder
Other equipment needs: more mic cables, long cable from gym to
station, quilt backdrop, fix corn hole boards, banners,
Concessionaire
Signs ordered
Bookings
Test Memorial Weekend
Anything else
Station Report May 2013
Now four months into the new location, WYAP is experiencing local
content growth for the first time in a long time.
Aaron Shamblin use to be part of the Sports Circus show several
years ago. He's back with a new offering called Take Heart which is a contemporary
gospel music and spoken work show. He produces the show Tuesday night's
beginning at 7pm. With no call to actions allowed, Aaron is providing a
values and King James vision for young Christians.
Brian King has been on the air with a modern rock, grundz, screaming
music, show Wed night's. Brian is having a schedule conflict difficulties
with his show. He is also a part of the Take Heart show on Tuesday's.
Crystal Samples and Stephanie Smarr are our newest workers thru
Lucy Cruickshank's community service program.
Stephanie is a short termer with just 100 hours needed. She has
indicated a desire to continue at the station after community service is
complete. Stephanie works 9 to 2 shift and keeps information flowing on
101.7 FM in addition to cueing various new shows.
Crystal works the afternoon shift from noon to 5pm. She has many
service hours to get under her belt. I hope WYAP is able to have her services
for all of em.
Both are learning quickly and have good on air voices plus computer
skills. While at the station, and providing an on-air presence daily, both
are also recording much needed new service announcements and ripping Midnight
Special programs.
Online listenership is up, in my opinion, due to having real
people on air providing current info.
Stephanie and Crystal plan to combine their talents from 1 to
2pm weekdays and produce the CrystalSteph Show dealing with youg mother
issues.
New YWCA Domestic Violence coordinator Valerie Sterge is doing
regular question and answer live interview on YAP radio. Those 30 minute
shows are taped and rebroadcast during the week. Bringing in informed locals
and providing a platform is something we need to do more of and it's finally
happening on air.
Just as we struggle to make ends meet, several of our program
providers are having like problems. Initiative Radio cut it's offerings
to once a month and for just 30 minutes. Earth and Sky died as did the
Vault with Anthony Luceno.
Pacifica radio is one of our sources for quality programs. We
pay for those offerings. WYAP is now hooked up with Creative PR which offers
several short programs for our carriage at no cost. They do not offer any
daily newsy stuff. Creative is more along the lines of cultural programs.
In the live booth we are having problems with the Arrakis mixer
board. When the DJ stops the playlist audio to talk, the playlist can still
be heard in the background. It's a real problem and may require the Arrakis
to be sent back for repairs which would take about 10 days and a like amount
of down time.
Most importantly, the small transmitter was hooked up at the
station as well as the old Comet antenna which now supply our signal to
much of Wallback. This is great!!!
We are continuing to adjust the main antenna on Triplett Ridge
for best audio and without conflict in the Wallback area.
Report prepared by AW
May 2013 Financial Report (as of 5/13/13)
$1,195.42
Beginning Balance
Checks Written:
$45.01
Auto – Radioshack (4/11)
$317.00
Auto – Don Ramon Ebay Purchase (4/23)
$16.00
Ck#2357 Beth Duffield (3/11)
$100.00
Ck#2363 TG Griffith – travel expense (3/21)
Deposits Made:
$276.90
($50 D Pierson half pymt bball sectional/$26.90 Frontier Refund /$100
D Derby final pymt generator/$100 baseball sponsors)
$220.00
($200 Workmans sponsor/$20 Star donation)
$1,214.31
Ending Balance
Checks Outstanding:
$200.00
Ck #2344 Dan Sizemore Dec/Jan Lot Rent
$115.00
Ck #2351 Pacifica Dues
$40.00
Ck #2364 Dave Woods – travel expense
$0.00
Ck #2370 Rodney Alshire – travel expense – VOID donated back VOID
$16.00
Ck #2371 Beth Duffield (Apr./2hrs)
$200.00
Ck #2372 CAEZ (4/18) Rent 4/15 to 5/15
$140.00
Ck #2373 Sesac (5/6) Broadcasting Dues
$13.00
Ck #2374 Farm Store (5/6)
$100.00
Ck #2375 Black Diamond (5/6)
$256.64
Ck #2376 State Auto Ins. (5/7)
$60.00
Ck #2377 Pacifica Monthly Pymt (Feb/Mar/Apr/May)
$0.00
Ck #2378 VOID
$16.00
Ck #2379 Beth Duffield (May/2hrs)
$25.00
POS – Stream Station (5/1)
Deposits Not Credited:
$20.00
To be deposited 5/13/13 - Star Communications Donation
$52.67
Best Guess as of 3/11/13
Bills Due:
$79.33
Black Diamond Power Co. - Remaining Payment Due
Southern States (due 5/30/13)
$200.00
CAEZ rent (due 5/15)
$25.00
Stream Station – monthly automatic payment (next due 6/1)
$120.00
Delta Communications – Advertising
$269.00
ASCAP – Annual License Fee
Board Meeting Minutes
April 8, 2013
Present: Pete, Fred, Andy, Elizabeth
Meeting called to order at 5:30pm at the station
Minutes for January 2013 approved on motion by Andy, Seconded by Elizabeth
Minutes for February 2013 approved on motion by Andy, Seconded by Elizabeth
Minutes for March 2013 approved on motion by Fred, seconded by Elizabeth
Financial Statement discussed and approved on motion by Elizabeth
seconded by Fred. Decision by board to discontinue the Stream My Station
service until Football season begins in August. Grant monies will be used
to purchase new coax cable, recorder, and no powered consol mixer. $100
will be paid toward old power bill and one more royalty will be paid.
Station report discussed, no vote
Work party needed to get ready for summer music season. The old
stage needs moved to new location; the gym needs power washed, corn-hole
courts need rebuilt, floors need scrubbed, walls need painted, and roof
needs repaired.
Old Summer Jam name will now be changed to Old Schoolhouse Concerts
with the addition of interviewing senior performers live before each 45
minute performance. Interviews and music will be recorded and provided
the artists if we can purchase a new recorder.
Minutes prepared by A Waddell
JUNE 2013 BOARD INFO
WYAP-LP
Board Meeting
A G E N D A
Monday June 10th 5:15pm
At the Station
Everyone Welcome
Opening
Minutes May
Financial
Report
300 grant
1000 grant
2500 grant
Membership campaign
Station Report
Community workers
Equipment
New programming
Concert series
First concert held
Recording concerts
Volunteers
Income
Work Party
Signs to building
Banner to building
Anything else
Station Report June 2013
Last month was an impressive month in many ways.
First, in May our main hard drive (HD) pooped out.
When it took a dump, the station was down for about 24 hours or so. On
the HD was our entire stash of great music and collections of old shows.
Fortunately, the back up HD had about 2/3’s of our stuff. Quickly,
Pete was able to get us back on the air. We have a donated HD which we
plan to use as the new back up unit soon.
Our newest broadcaster Aaron Shamblin is doing a great
job each Tuesday night with his Awakener show. Last week he had a guest
on hand to interview as well as Brian King at the ready. The hope
is that Aaron can start recording his shows and distribute them to other
community stations. I am monitoring his show as much as I can to make sure
the station stays in compliance as an educational outlet and not a religious
broadcast station.
Brian says he will return to his Wed evening slot once Aaron
gets a few more shows under his belt
Community worker Stephanie made it off and on for a couple
weeks before taking a waitress job in Elkview. Although she said she would
like to continue at the station and committed to being a part of the Concert
series, I think Stephanie is off on new adventures elsewhere.
Crystal S has really stepped up to the plate and made
a foot print on 101.7FM. She’s now our weekday morning person as well as
doing a weed day 2 to 3pm show, Crystal Clear. While not on air, she has
been coming up with a bunch of new PSAs, composing the membership campaign
letter, working her butt off in the gym getting ready for Concerts, and
handling janitor duties.
Dave has been away from the mic and we look forward to getting
him back on the weekends. Roho continues his programming each Wed and Friday.
He’s added a theme song that’s real cute.
The YWCA advocate Valerie S. continues with interviews about
every other week with encore broadcasts between times. So far, teen violence
and her program offerings have been topic areas. Next edition will be on
elderly abuse. The Friday daycare kids are great. I plan to turn those
duties over to Crystal sometime in the near future.
Our online listenership is up. Several times in the evenings,
I’ve seen four to six listening. With our most robust local content programming
in years, impressive comes to mind!
Sadly our morning news cast, Aljzerra English will
go off the air in the middle of August. That will be greatly missed.
Equipment wise, other than the HD, nothing else is Kapoot.
Prepared by Andy W
June 2013 Financial Report (as of 6/08/13)
$52.67
Beginning Balance
Checks Written:
$571.32
Auto – bswusa.com (equip purchase 5/28)
$25.00
Auto – Stream Station (6/1)
$200.00
Ck#2380 Caez Rent (5/22)
$16.00
Ck#2381 Beth Duffield – 2hrs. June Financials (6/8/13)
Deposits Made:
$100.00
5/17/13 (50 Delta & 50 Bickmore Tire Bball sponsors)
$90.00
5/22/13 (90 memberships – F. Sampson/L. Sampson/A. Waddell)
$1,130.00
5/23/13 (1100 Sampson equip. loan/30 P. Triplett membership
fee)
$560.35
Ending Balance
Deposits Not Credited:
$70.00
To be deposited 6/10/13 – (20 Star Donation/50 M. Asbury bball sponsor)
$630.35
Best Guess as of 6/8/13
Bills Due:
$79.33
Black Diamond Power Co. - Remaining Payment Due
Southern States (due 5/30/13)
$5.09
MonPower (Gymnasium – Avg. mo. Pymt to be approx. $24.00)
$200.00
CAEZ rent (due 6/15)
$25.00
Stream Station – monthly automatic payment (next due 7/1)
$120.00
Delta Communications – Advertising
$269.00
ASCAP – Annual License Fee
$25.00
Sec. State annual license fee (6/30)
NOTE – Bank Statements not received for May. Financial Statement
prepared using check book and receipts on file.
CONCERT REPORT 2013
Before any performer took the stage, there was a bunch
of volunteer work done in the VF gym. Sweat equity includes: removal of
a ton of junk, cleaning out the storage room, power washing the place twice,
figuring out the wiring, removing old team benches, moving in the old stage,
building a new stage, wiring the new stage, organizing the schedule, and
making new signs. Dave and Crystal were instrumental in those efforts
Unfortunately, we didn’t have the time to build a mobile stage
for outdoor use. Also, the 15 gallons of CAEZ paint would not stick to
the gym walls. One guy thought the multi color pealing paint walls looks
artsy fartsy while others think it’s dirty looking.
Concessions this year will be done by various 4H groups.
A BDA grant provided new signs for the Schoolhouse Concerts.
The first show was June 8th. The new interview followed by a
45 minute performance seemed to go over well. The new electric service
on stage held up as did the timeline for getting people off and on.
One lady thought parking in the ballfield was too far to walk.
Maybe we should offer some kind of stop and drop area for attendees.
The new (ebay $317) mixer board worked great and without hum.
The new recorder ($200) did a good job although we still have to figure
out the features on it, IE: we haven’t read the manual.
YAP also ordered a 200’ cable to connect the gym to the station.
That cable did not come in for the June 8th show. Instead, the recorded
show was delay broadcast later that night and Sunday evening. After editing
Sunday morning, the quality was pretty darn good.
To pull this season off, it will really take about 5 people
each time we go on the air. On the 8th we had that many and things went
pretty smooth.
Attendance may be a problem in our new location. Not sure we
can do anything about it but for our finances, larger numbers are needed.
Dave agreed to take apart the old stage and get it out of the
gym. We have one of the new signs on the station building and have a second
ready for mounting as well as putting up a couple banners.
With warts and bumps galore, the 2013 season is underway.
AW
May 2013 WYAP Bd Meeting Minutes
Present: Elizabeth, Pete, Fred, and Andy
Opening followed by motion from Andy, second by Fred, to approve
the April 2013 minutes. Motion passed.
Motion by Fred, second by Andy, to ask Crystal to handling marketing
chores , AKA, the membership begging letter. Motion passed.
Fred, Elizabeth, Pete, and Andy paid their annual dues.
Discussion turned to the upcoming Schoolhouse Concert series.
Pete and andy committed to being on hand for all the concerts. Fred and
Elizabeth gave the thumbs up being on hand, June 22nd and 29th. When there
Fred will handle Kazoo band Directorship. Jim Ryan also agreed before the
meeting to handle the 50/50 fundraiser duties.
After discussion on equipment needs and a $1000 grant
which has to be spent by June 30th, Fred and Elizabeth agreed to loan the
station without interest $1100 which will be repaid when the grant funds
arrive. Max time limit is 90 days. The new dollars will be used to purchase
a 200’ coax cable for the gym to station connection, a digital recorder,
new stage cables and supplies as need. Out of the $1100, we have already
purchased a $317 mixer consul and $90 something or other (forgot right
now).
Motion by Fred on the $110 loan, Andy seconded,
motion passed
Minutes prepared by Andy
July Board Meeting Info
WYAP-LP
Board Meeting
AGENDA
July 16 2013
At the Station 5:15pm
Everyone Welcome
Opening
New Records
Financial
Financial Report Beth
$300
$1000
$3000 ACF
$2500 Budget Digest
Membership Campaign
Crystal Letter
Beth address list
Concert Update
Fall removal of stage
Station Report
Erecting the tower
Football Season
New CHS AD
Anything else
July 2013 Financial Report (as of 7/13/13)
$1,040.35 Beginning Balance
Checks Written:
$10.08 POS Foodland (6/3)
$32.72 POS Kazoobie Kazoos (6/18)
$38.84 Monoprice Inc. (6/18)
$16.00 CK #2381 Beth Duffield 2 hrs – June Financials
$213.02 CK #2382 CAEZ Rent and Electric
Deposits Made:
$0.00 None
$729.69 Ending Balance
Deposits Not Credited:
$70.00 To be deposited 6/10/13 – (20 Star Donation/50 M. Asbury bball
sponsor)
$251.00 To be deposited 7/13/13 – (40 Donation/30 Membership/181 Concerts)
Checks Outstanding:
$200.00 CK# 2344 Dan Sizemore Dec/Jan Lot Rent
$115.00 CK# 2351 Pacifica Dues
$40.00 CK# 2364 Dave Woods – travel expenses
$60.00 CK# 2377 Pacifica Dues (Feb/Mar/Apr/May)
$25.00 CK# 2383 Sec. Of State (6/29)
$20.00 CK# 2384 Beth Duffield (7/13) July Financials 2.5 hours
$25.00 POS Stream Station (5/1)
$25.00 POS Stream Station (6/1)
$19.00 POS Weather Watcher (6/30)
$521.69 Best Guess as of 7/13/13
Bills Due:
$79.33 Black Diamond Power Co. - Remaining Payment Due
$85.43 Southern States (due 7/31)
$24.00 MonPower (Gymnasium – Avg. mo. Pymt)
$200.00 CAEZ rent (due 7/15)
$25.00 Stream Station – monthly automatic payment (next due 7/1)
$190.00 Delta Communications – Advertising
$269.00 ASCAP – Annual License Fee – PAST DUE
SCHOOLHOUSE CONCERT REPORT July 15 2013
WYAP has offered outdoor music shows for a decade now. We started
with Summer Jams at the triangle in Two Run with dangerous overflow crowds.
We grew into our second location in the Fas Chek parking lot in downtown
Clay. There we averaged 50 to 100 each night for the Summer Jams which
evolved into June Jams for three years due to the loss of many senior
musicians. Here at the Valley Fork location, we moved indoors and changed
the name to Old Schoolhouse Concerts reflecting the historic recording
element of our work. With just one concert left in the 2013 series, here's
an update on what's been going on.
For the first time ever, WYAP successfully recorded each program
and provided a master CD to each artist. That was made possible with
the purchase of a Zoom digital recorder ($200) and the puter expertise
of Peter T
For the first time ever, the station aired encore programs after
the concerts with a followed up on Sunday's at 8pm. Several
of the artists have emailed that they were happy to hear themselves, good
or bad. Internet listenership was up during those encore shows
For the first time ever, the concerts were held inside
a building and without regard to the weather. The concert hall was warm
during the shows but not unbearable. Echo was none existent. Acoustically,
the sounds were great.
For the first time ever, WYAP interviewed each star and got their
thoughts recorded for future generations.
For the first time ever we had enough volunteers on hand for
each concert to make things happen right and on time.
The Bose system filled the room and made for excellent audio.
Enough of that happy crap..... There were also problems. We
were only able to actually broadcast live from the concert hall once during
the series. Each night something was wrong, either no audio or a
loud hum were the culprits. Finally with the purchase of a new receiver
box ($100), a new 200' cable, and hooking it up correctly, on June 29th
we sounded pretty good for a live show.
Concessions were provided by various 4H groups in the county.
That went great except for the June 29th show when no one showed up and
no one told us in advance of the problem. My suggestion for future concerts:
WYAP do the concessions in-house offering just drinks and packaged munchies.
Tiff has offered us a free Frig (that works) to be placed in the gym.
This year, now aware from downtown Clay, crowds were none existent.
We averaged 18 in attendance each night. With few in the audience, we need
to rethink our fund raising efforts like 50/50 drawings, cake walks, prizes
and such. So far this summer the station netted $180 or so.
All in all, with the strong help of our volunteers, the concerts
went very well but still in need of some fine tuning. The ever evolving
WYAP-LP continues to offer Clay County with something special. AW
STATION REPORT July 2013
The last four weeks have been a banner time for YAP radio. Our
on air presence grew greatly aided by the addition of Crystal S to the
daily line up. Five days a week Crystal provided top of the hour local
information as well as the 60 minute Crystal Clear program. Documented
response comes in the form of internet listeners which regularly averaged
6 online. That's quite an improvement! Additionally, Crystal completely
organized our board meeting files and added all to the wyap web site. Both
something we've been lacking for months if not years.
Sadly for us, Crystal found full time gain employment and will
continue at the station one day per week plus some short hops when she
can fit it in her schedule.
Crystal will be missed big time.
Our other worker was Stephanie S who lasted about 2 weeks at
best before seeing full time work elsewhere.
Equipment wise: One of our web cams is not being recognized
by puter 4; the router is acting up resulting in a total shut down of the
station at the worst times of day; and, our todo backup system needs to
be re set up with the addition of a donated 1 T external hard drive.
We are in desperate need of one or two headphones for
the live booth. Both are units turned to mush in the last four weeks. I
hope to order the same models which lasted2 years which is a record for
us.
This is the first summer in our new digs. The improved a/c is
much appreciated. Our first 6 months here have been great.
Broadcasters Avis, Dave, Roho and Arron are doing good
stuff and showing up for regular programming. That's wonderful and helps
grow our support base. Brian K has yet to resume his Wed evening program.
Money matters (2minutes) and good heavens astrology (3 minutes)
are now in our playlist as we try to plug holes left by canned shows that
have discontinued service
So far this summer, things are good at the station.
AW
AUGUST 2013 BOARD INFO
WYAP-LP 101.7 FM
Board Meeting
A G E N D A
Aug 13 2013 5:15pm
Valley Fork Station
Everyone Welcome
Opening
Financials
Financial Report - Beth
$300 grant
$1000 grant
$ACF Grant
Repay grant loan
Membership campaign
Station Report
New programs: Suspense, Money matters, Blue Light Central
Crystal Clear Wed’s at 4pm
Earphones needed
Web cam needed
Schoolhouse Concerts
Last concert coming
Bomont 4h Concessions
Cleaning out the Gym
Storing stage
Haunted House?
New email address needed
Football Season
Unmeet Needs
Anything Else
July 2013 Meeting Minutes
July 16th 2013
Present: Fred. Pete, Dave, Andy, Crystal
Meeting minutes were approved
In the way of housekeeping, Crystal completed the record
updates for all all agendas, minutes, station reports, etc. The public
records are now in three ring binders and on the shelf behind the roundtable.
Receipts for the balance of a Budget Digest grant ($300)
have been provided the County Clerk. All receipts for a $1000 Digest grant
have also been given to the Clerk. Expect payment in a month or so.
There are errors on the Financial report indicting we’re still paying for
the Stream My Station service. We’re not.
The year end report for the Appalachian Community Fund
grant has been mailed out. We should receive the $$$ in a couple weeks.
We have a $25000 equipment only grant ready to be spent.
Beth came up with a list of names and addresses
for solicitation during our membership campaign. Crystal penned a
new beggin’ letter and is addressing and sending out 20 please weekly.
So far one response.
The station report was given.
The 2013 Schoolhouse Concert report was given
Dave Pete and Andy said they would be available this Saturday
at noon to try and take down the telescoping tower on Triplett Ridge.
STATION REPORT
Aug 2013
Each morning this station has aired Aljazeera News for a number
of years. The independent with a world perspective broadcast will become
unavailable to non profits effective Aug 19th. As of then, we will
not have an early morning news show for our listeners.
On the plus side, the two hour long Blue Line Central program
is now aired each Tuesday. We have also acquired 30 minute segments (17
so far) of a late night scary show, Suspense Theater. New filler shorts
include: Pulse of the Planet ( 2 minutes) and Money Matters (3min).
Patch Daycare kids return to the Friday Roho Show beginning
the week of August 22nd when school reopens.
Crystal Samples now volunteers at the station each Wed
afternoon. She continues to do a bunch of the paperwork including the membership
campaign, ripping Midnight Special shows, recording new PSAs, and otherwise,
keeping the place straight.
Our regular broadcasters, Dave, Avis, Aaron, and Roho continue
with good results. The Friday morning YWCA Family Abuse interviews have
not been aired since July 26th. Hope to get back on track soon.
Station wise, good HVAC has made this a great summer. There
are no complaints or needs as far as accommodations.
Equipment wise, there are problems this time around. Web Cam
2 has been down for over a month. Both are headphone sets are shot
with the ear pads crumbling. The EAS box remains in like new condition.
And, the transmitter at the station needs changed to another frequency
for better use during the football season.
New CHS Athletic Director Greg Knopp says WYAP is good
to go for the football season with no changes on their end this season.
At last word, TG is ready for another season on the air. Attempts to reach
him this week have not successful.
With money available, I plan to order three new headphones identical
to the ones we are still using, order a new web cam ( around $75).
Also, for the last concert of the year, I’m going to order
around $20 worth of Oriental Trading Co junk for giveaways. On the
same note, the Bomont 4Hers will handle the August 31st concessions.
SEPTEMBER 2013 BOARD INFO
WYAP-LP
Bd Meeting
AGENDA
Sept 10 2013 5:15pm
At the Station
Everyone Welcome
Opening
Financials
$1000 grant received
paid off loan
$2500 grant
purchased router, two headphones,
want: on air light and recording light plus small generator
membership campaign update
Football sponsors
Schoolhouse Concerts
Station Report
Stream My Station service now in use
Football season, TG, 10 games
New router
Backup line
New shows, Duece, Blue Light Central
Oct Cornhole Fundraiser
Oct 15 FCC Filing Window VERY IMPORTANT
Sept 2013
STATION REPORT
Outdoor concerts are now in the history books. The
new digital recorder purchased did an excellent job. Most of the concerts
were heard live and then rebroadcast a day later. Each group received a
CD of their performance before going home each evening. One girl was injured
while playing outside Doctor Magley was on hand that night and handled
first aid duties.
On the down side, there was still a slight hum during each live
show. Not sure the reason.
In our present location , offering the current shows, we need
to reevaluate the package.
Lisa Lewis donated a used web cam to the station . Pete made
the install and the thing is doing wonderful with crisp clear images on
the net.
The first two CHS football games have been aired. We have a
problem with getting disconnected on the phone line. Total time off air
is just a few minutes but it is bad for our listeners. During both games,
we had around or over, 25 online listeners. In Sept., Charleston
listener Terri Allen commented that the sportscast was clear and appreciated.
To correct that cut out problem, Pete replaced the
network router ($50). We still got disconnected at half time on August
30th.
During the baseball season, WYAP had the college phone line
as a backup. With them gone, that backup is also kapoot. The current
keeper of 587-1191, is not allowed to use the line for anything
other than govt business.
We currently have 9 football sponsors which will be invoiced
later this month.
Since last meeting, Beth Duffield resigned from bookkeeping
duty citing that she is just too overloaded with home duties to continue.
Equipment wise, the two new headphones arrived, are in
service, and doing great.
I emailed Lucy C. seeking more community service workers for
the station To date, they have no one qualified for duty.
Our volunteer broadcasters are doing great, and providing great
local content.
Lets talk about a cornhole championship in Oct as a fundraiser
for the station.
Prepared by AW
OCTOBER 2013 BOARD INFO
Oct 14 2013 Agenda
WYAP-LP 101.7 FM
AGENDA
Oct 14 5:15pm
At the station
Everyone Welcome
Opening
FCC Application
Financials
Report
Membership campaign over
Football sponsors, billing
Spend grant: generator
Fall Fundraiser
Station report
DSL outage
New programs
Broken equipment, hum in two units
Found Wilson Douglas tunes, Benny Hodge Album, Clark Kessinger
Anything else?
Oct 2013 Station Report
The most serious event since the last Board meeting was
the station going dark for seven full days beginning Sept 23rd at 11:48
am. The outage was a result of the Frontier internet bill not being paid
for months. CAEZ is responsible for paying all utilities at
Valley Fork school.
During the outage, WYAP was able to broadcast the Friday
night Nicholas County game by moving the gear over to Delta Communications.
Once again Pete T came thru with the tech savvy.
We have a new Monday thru Friday FSN 30 minute news program
to replace Free Speech News. FSN also offers a couple daily 3 minutes modules.
In the way of other programming, 101.7 is now offering other short pieces
including: money matters (2minutes), pulse of the planet (3minutes) and
science and sea (2 minutes) in addition to the long standing, good heavens
astrology show, loh down on science, and Isla earth. The little modules
really adds to the information base. New full length shows include Laurt
Sharck show (music) and coming Nov 1st, the 30 minute, talk show creative
Beat.
Crystal has recorded several new PSA’s, ripped current
Midnight Specials, and is adding to our Friday playlist by converting old
LP records to mp3 format, Clark Kessinger, Benny Hodge, and James
Wilson Douglas. Sad for us, Crystal has less than 50 hours of volunteer
time left at the station. At one afternoon per week, Crystal will be out
of here around Christmas time. She’s going to be hard to replace.
For the football season, Stream my Station ($25/month) was activated.
Our biggest listening period ever was three weeks ago when he held 88 listeners
during one home game.
Volunteers Avis, Roho, Dave, Aaron, and Brian continue to offer
great local programming. Aaron’s Awakener Show moved to Monday nights at
7pm.
We either have two pieces of busted equipment or
our big mixer board is going haywire. If it’s the little stuff, we may
have some warranty discounts due us. If it’s the big Arrakis mixer board,
we’re in trouble. That would have to be sent back to the manufacturer with
a two week turnaround period.
With the ACF grant geared toward health programming, we
need to get started on adding shows on those topics.
The biggest event in 12 years is the FCC filing window
for adding new stations and repeaters. The window opens Oct 15th. With
the govt shutdown in place, there may be a delay in the filing period.
In the way of recommendations, we need to purchase a new , small,
generator for emergency operations at the station. Grant funds are available
for it. Also, we need two lights, one ON AIR and another, RECORDING. Each
are available online for around $50 each.
Station report prepared by AW
October 2013 Financial Report
Beginning Balance: $1516.17
Checks Written:
Ck# 2394 $ 25.80 CAEZ Gym/Electric
Ck# 2395 $ 200.00 CAEZ-Rent
POS $ .02
Wal-Mart
POS $ 25.00 Stream My Station
POS $ 47.69 Wal-Mart
POS $ 19.62 Wal-Mart
Deposits Made:
9-25-13 $1,297.00
· $ 100.00 David Walker-Football/Baseball
Sponsor
· $ 50.00 Agnes Davis-Donation
· $ 30.00 Eloise Boggs-Membership
· $ 1,000.00 Digest Grant
· $ 20.00 Star Communication-Donation
· $ 30.00 Irene Cantrell-Membership
· $ 30.00 Ronald Donaldson-Membership
Checks Written Since this bank statement of 9-30-13
POS $ 25.00
Deposits Since last statement
To Be Deposited $560.21
· $ 5.00 Anonymous
Donation
· $ 20.00 Star Communication-Donation
· $ 115.21 Clay County Commission-Budget
Digest
· $ 30.00 Bonnie Summers-Membership
· $ 30.00 Dennis Sutton-Membership
· $ 10.00 Jerry Stover-Donation
· $ 30.00 David Grigsby-Membership
· $ 100.00 Clay County BDA-Signage
Grant
· $ 30.00 Deana Carte-Membership
· $ 30.00 Natalie
Cole-Membership
· $ 60.00 Gene DeFabio-Membership
· $ 100.00 Mitchel King-Donation
Best Guess of Balance as of 10-9-13: $2508.97
Prepared by CGS
NOVEMBER 2013 BOARD INFO
Nov 11 2013
A G E N D A
WYAP
At the Station
5:30pm
Everyone Welcome
Opening
Dave’s Hall of Fame Idea
FCC Applications and Deadline
Financial Report
Winter Fundraisers
Winter Dances
Adding On Air Voices
Station Report
New ON AIR sign
Generator
Rent Increase
Basketball Season Coming
Anything Else
Nov 2013 Station Report
Our latest addition is a 58 minutes talking interview show
called Creative Beat. In Sept we lost the daily Free Speech Radio News
show. On Nov 18th Feature News will fold leaving WYAP without a weekday
newscast. Free daily shows are getting harder to come by.
Aaron Shamblin’s Awakener Program moved to Monday night’s beginning
at 7pm.
Last summer WYAP purchased a device that brings in the gym audio
to the station. In mid summer the rascal started making a hum. The manufacturer
has issued a recall number and the thing has been mailed back to them.
The hope is, we get a brand new one at no cost.
An ON AIR light has been ordered from ebay. The Bd voted to
purchase that as well as a RECORDING light. Lets see how this one works
before ordering the next one. The Bd also OK’d the purchase of
anew generator for the emergency operations. I am still looking for a good
unit at a value price.
Volunteers continue their efforts on air and are providing a
good product. During the Roho show in Oct, Mike Evans and Ferrell Davis
from Sissonville performed live at the station.
The CHS football season went very well with successful sportscasts
each game. We tried to air the Middle School Championship but no cell phone
coverage in Walton prevented that. The station owes TG and Dave a big thank
you note and some small compensation.
Basketball season starts around Thanksgiving. We plan
to air around 22 games this year.
The CAEZ Bd. of Directors plan to raise rent on tenants
at VF. Not sure when nor how much. We need to read over the lease to be
sure of our position.
We need to discuss what fundraiser dances we’re going
to offer this winter. Christmas? New Years? Valentine? I haven’t talked
with Tiffany on how much time she can volunteer.
AW
November 2013 Financial Report
Beginning Balance: $2,495.08
Checks Written:
· POS $ 25.00
· POS $ 30.00
· Ck # 2393 $ 50.00
Deposits Made: 10-10-13 $560.21
· $ 5.00 Anonymous-Donation
· $ 20.00 Star Communication-Donation
· $ 115.21 Clay County Commission-Budget Digest
· $ 30.00 Bonnie Summers-Membership
· $ 30.00 Dennis Sutton-Membership
· $ 10.00 Jerry Stover-Donation
· $ 30.00 David Grigsby-Membership
· $ 100.00 Clay County BDA-Signage Contract
· $ 30.00 Deana Carte-Membership
· $ 30.00 Natalie Cole-Membership
· $ 60.00 Gene DeFabio-Membership
· $ 100.00 Mitchel King-Donation
Checks Written Since This Bank Statement of 10-31-13
POS $ 25.00 (Stream My Nation)
Ck#2397 $ 200.00 (CAEZ Rent)
Ck#2398 $ 200.00 (Old Rent-Dan Sizemore)
Ck#2396 $ 6.30 (Gym Electric)
Deposits Since Last Statement
To Be Deposited $290.00
· $ 50.00 Fred & Liz
Sampson-Football Sponsor
· $ 60.00 David Wayne-Membership
· $ 30.00 Phyllis Noe-Membership
· $ 50.00 Delta Communication-Football
Sponsor
· $ 50.00 Total Comfort
and Heating-Football Sponsor
· $ 50.00 Clay County Bank-Football
Sponsor
Best Guess of Balance as of 11-6-13: $2343.97
Prepared by CGS
Oct 14 2013 Meeting Minutes
Present: Pete, Andy, Dave, Crystal
Financial report was presented. Dave suggested that a financial
report be included with year end messages to members and supporters. Motion
by Dave, second by Andy, Motion passed
Motion by Dave, second by Andy to purchase a new
generator with a budget set up to $800. Motion passed
Discussion on future fundraisers. No decisions
Station report was presented. Motion by Dave, second
by Fred to accept report.
Discussion on health programming for the winter months
to comply with ACF grant funding. Currently WYAP offers Layna Berman’s
Your Own Health and Fitness program as well as YWCA Resolve interviews,
and various healthy earth shows.
Motion by Dave, second by Andy to purchase two lights, one ON
AIR, and a second with RECORDING for the concert hall (gym).
The stage has been partially dismantled and placed out of the
way for the Haunted House season.
Discussion on growing local content programming on 101.7
FM
Discussion on the uncertain FCC filing window deadline.
Minutes prepared by AW
DECEMBER 2013 BOARD INFO
Dec 12, 2013
AGENDA
At the Station
5:30pm
Everyone Welcome
Opening
Financials
Report
ACF
$2000 Budget Digest (generator)
Station report
Puter 3 not restarting correctly
Puter 3 DVD player not recognized
New ON AIR sign ($40)
Crystal Hours
FCC Applications
New Year’s Eve Party
Who’s doing What
Anything else?
December 2013 Financial Statement (as of 12/05/13)
Beginning Balance: $2343.97
Checks Written:
· $ 200.00 CAEZ Rent (Check # 2397)(Paid 10/30)
· $ 25.00 Stream My Nation ( Auto-10/31)
· $ 200.00 Dan Sizemore (Old Rent) (Check # 2398)(Paid 11/6)
· $ 200.00 CAEZ Rent (Check #2399)(Paid 11/15)
· $ 50.00 TG/Expenses (Check #2400)(Paid 12/3)
· $ 50.00 Dave Woods/Expenses (Check #2401)(Paid
12/3)
· $ 256.64 State Auto Insurance (POS-11/27)
· $ 25.00 Stream My Nation (Auto 11/30)
Deposits Made: $290.00 (11/12/13)
· $ 50.00 Fred & Elizabeth Sampson/Football Sponsor(ck#7639)
· $ 60.00 David Wayne/Membership(ck#2524)
· $ 30.00 Phyllis Noe/Membership(ck#6454)
· $ 50.00 Delta Communications/Football Sponsor(ck#4618)
· $ 50.00 Total Comfort and Heating/Football Sponsor(ck#1986)
· $ 50.00 Clay County Bank/Football Sponsor(ck#78603)
Deposits Made: $300.00 (11/30/13)
· $300.00 Delta Communications/Donation
Ending Balance: $2062.33
Deposits Not Credited
To Be Deposited: $125.00
· $ 50.00 Updegrave Insurance/Football Sponsor(ck#2270)
· $ 20.00 Star Communications/Donation(ck#6412)
· $ 50.00 Clay Family Pharmacy/Football Sponsor(ck#1136)
$2,187.33 Balance Best Guess as of 12/05/13
2014 Board Info
January 2014 Board Info
January 2014 Financial Report
Beginning Balance: $2,187.33
Checks Written:
· POS $ 25.00 (Stream my STATION)(11/29/13)
· POS $ 93.24 (Staples)(12/4/13)
· POS $ 21.44 (WalMart)(12/12/13)
· POS $ 14.76 (Family Dollar)(12/13/13)
· Ck#2400 $ 50.00 (TG Griffith-expenses)(11/29/13)
· Ck#2401 $ 50.00 (Dave Woods-expenses)(11/29/13)
· Ck#2402 $ 50.00 (Crystal Samples)(12/12/13)
· Ck#2403 $200.00 (CAEZ-rent)(12/16/13)
· Ck#2404 $45.00 (Pacifica)(12/16/13)
Deposits Made:
· 12/2/13 $300.00 Delta Communications Donation
· 12/30/13 $125.00
o Ck#2270- $50.00 Updegrave Ins(football sponsor)
o Ck#6412- $20.00 Star Communications (donation)
o Ck#1136- $50.00 Clay Pharmacy (football sponsor)
o Cash- $ 5.00 (redeposit, after
card activation)
Checks Written Since This Bank Statement of 12-31-13
· POS $ 25.00(Stream my Station)(1/1/13)
Deposits to be made:
· $20.00 Star Communications(donation)
Best Guess Balance as of 1/15/14: $1713.21
To Be Paid:
· SESAC $143.00 Due Date: 1/31/14
· ASCAP $272.00
February 2014 Board Info
February 2014 Financial Report
Beginning Balance: $1713.21
Checks Written:
· $ 25.00 (Stream my Station) (12/30/13)
· $200.00 (CAEZ-rent) (1/15/14)
· $ 32.00 (Magic Jack)(1/17/14)
· $ 52.97 (Wal-Mart-New Phone) (1/18/14)
· $ 25.00 (Stream My Station) (1/30/14)
· $ 25.00 (WV State Agency Surplus Property) (1/9/14)
Deposits to be Made: $40.00
· $ 20.00 (Star Communications-Donation)(Ck#6466)(12/18/14)
· $ 20.00 (Star Communications-Donation)(Ck#6521)(1/18/14)
Best Guess Balance as of 2/5/14: $1378.24
To Be Paid:
· SESAC $143.00
· ASCAP $272.00
· BMI $319.00
Prepared by cgs
March 2014 Board Info
March 2014 Financial Report
March 2014 Financial Statement
Beginning Balance: $1378.24
Checks Written:
· $ 35.00 (Crystal Samples, Bookkeeping)
(Ck# 2406) (2/14/14)
· $200.00 (CAEZ Rent) (Ck# 2407) (2/14/14)
· $ 23.83 (Mountaineer Mini Storage) (POS
2/19/14)
· $ 50.00 (HHHS Fee) (Ck# 2408) (2/25/14)
· $ 50.00 (HHHS Boys Fee) (Ck# 2410) (2/28/14)
· $ 50.00 (TG Expenses) (Ck # 2411) (2/28/14)
· $ 50.00 (Dave W. Expenses) (Ck# 2412)
(2/28/14)
· $ 25.00 (Stream My Station) (AUTO 2/28/14)
· $125.00 (Poca HS Royalty) (Ck # 2413) (3/5/14)
Deposits To Be Made:
· $130.00
o Ck # 330--Jessie Sez--$50.00—Basketball Sponsor
o Ck # 1015--Busy Bees Flowers--$10.00—Basketball Sponsor
o Ck # 7646—Michael Asbury--$50.00—Basketball Sponsor
o Ck # 6572—Star Communications--$20.00—Donation
Best Guess Balance As Of 3/5/14: $676.68
To Be Paid:
· SESAC $143.00
· ASCAP $272.00
· BMI $319.00
Prepared by CGS
April 2014 Board Info
April 2014 Financial Report
April 2014 Financial Report
Beginning Balance: 1386.41
Checks Written:
· POS $ 25.00 (Stream My Station) (3/29/14)
· Ck# 2408 $ 50.00 (HHHS Fee) (2/25//14)
· Ck# 2409 $ 36.25 (USPO) (2/28/14)
· Ck# 2410 $ 50.00 (HHHS Boys Fee) (2/28/14)
· Ck# 2411 $ 50.00 (TG Expenses) (2/28/14)
· Ck# 2412 $ 50.00 (Dave W. Expenses) (2/28/14)
· Ck# 2413 $125.00 (Poca HS Royalty) (3/5/14)
Checks Written Since This Bank Statement of 3/31/14
· Ck# 2414 $200.00 (CAEZ Rent) (3/20/14)
· POS $ 25.00 (Stream My Station) (3/31/14)
Deposits Made Since This Statement of 3/31/14
v $130.00 (4/4/14)
v $450.00 (4/4/14)
§ M. Mullins $ 50.00
§ Scott Gibson $ 50.00
§ Star Communication $ 20.00
§ Agnes Davis $100.00
§ Jim Ryan $
30.00
§ Delta $ 50.00
§ Barker Construction $ 50.00
§ Total Comfort $ 50.00
§ Clay Co. Bank $ 50.00
v $413.00 (4/9/14)
§ Bits & Pieces Flowers $
50.00
§ Jeanie Realty $ 75.00
§ Delta Reimburse $188.00
§ Dave Walker $ 50.00
§ Clay Auto Parts $
50.00
Best Guess Balance as of 4/9/14
$1768.06
May 2014 Board Info
May 2014 Agenda
May 2014 agenda
WYAP-LP
Board of Directors Meeting
A G E N D A
May 12 2014
At the Station
Everyone Welcome
Opening
Minutes
Finances
Statement
Bank Loan
Spending 2 grants
Station Report
Candidate Discussion – Liz
Power Washing Gym
School House Concerts
Remodeling Stage
Summer Intern
New Station
Lizemore Set Up
April 2014 Board Minutes
Board Meeting Minutes
April 14, 2014
Present: Fred, Roho, Andy, Dave
Motion by Dave, 2nd by Andy, March minutes approved
Motion by Dave, second by Andy, approve financial statement
As requested last month to check into moving
the station back to Clay, no update during this meeting. Will make the
report in May
Discussion on the upcoming effort to grow
two more community radio stations in the county. Consensus: the more listeners
to community radio, the better.
Discussion on the now in progress candidate forum.
Four candidates have been or will be interviewed this week. Three more
are scheduled for April 30th. This year, interviews can be performed about
any time to fit the candidate’s schedule with encore airings coming May
12th.
Motion by Andy, 2nd by Dave to table hosting
a Spring Dance. We just don’t have enough manpower to pull off the
event. Motion passed.
Discussion on the upcoming School House
concerts in June. One suggestion included getting a country band with
a big following like Country Fried
Discussion on airing the upcoming Elk River
Fest in Clay if WYAP has enough volunteers available June 6 and 7th. Suggestion
that we may have better luck recording the live shows and then airing them
on a delayed basis. No decision made
Meeting adjourned 6:30pm
AW
May 2014 Financial Statement
May 2014 Financial Report
Beginning Balance: 1000.16
Checks Written:
· POS $25.00 (Stream My Station)
· POS $64.00 (Techsoup)
Deposits Made:
· $130.00 (4/4/14)
· $450.00 (4/4/14)
o M. Mullins $ 50.00
o Scott Gibson $ 50.00
o Star Communication $ 20.00
o Agnes Davis $100.00
o Jim Ryan $ 30.00
o Delta Communication $ 50.00
o Barker Construction $ 50.00
o Total Comfort $ 50.00
o Clay Co. Bank $ 50.00
Checks Written Since This Statement of 4/6/14
· Ck #2414 $200.00 (CAEZ Rent) (3/20/14)
· Ck #2415 $200.00 (CAEZ Rent) (4/16/14)
· Ck #2416 $325.00 (BMI) (4/17/14)
· Ck #2417 $ 40.00 (Crystal Samples,
Bookkeeping) (5/6/14)
Deposits Made Since This Statement of 4/6/14
· $413.00 (4/9/14)
o Bits & Pieces Flowers $ 50.00
o Jeanie Realty $ 75.00
o Delta Reimburse $188.00
o Dave Walker $ 50.00
o Clay Auto Parts $ 50.00
Deposits To Be Made
· $50.00 (Jim Ryan)(4/10/14)
Best Guess Balance as of 5/8/14 $1139.16
June 2014 Board Info
May 2014 Minutes
WYAP Board Meeting
Minutes
May 12 2014
Present: Pete, Andy, Dave, Fred, Liz
Motion by Andy to accept April meeting minutes,
second by Dave, Motion passed
Financial report accepted by Andy, second
by Dave. Motion passed.
Discussion on sending a loan request letter
to Mike Lockhart at Premier Bank for a $6000 loan to be repaid from Budget
Digest grant. Andy will send the letter.
Discussion on possible move to David Derby’s
building on Main Street. No new information available at the time of the
meeting.
Discussion on the Arrakis mixer board not
working properly but without a back up while the Arrakis is in the shop,
the station will do nothing for now.
Station report was received.
Liz suggested contacting the Div of
Rehab Services for possible intern use from that govt agency. Contact is
Denise Reedy. Andy will make the call.
Long discussion on the just completed
candidate interview program and the changes made from previous versions.
To get ready for Schoolhouse Concerts in June,
the gym needs power washed again. Andy’s power washer is broke. No one
else had an alternate unit to use. Pete and Dave will try to find one.
For the Concerts, Andy reported that
due to advancing ages and cost of travel, getting artists to perfom is
getting tougher.
Minutes prepared by Andy W
June 2014 Financial Statement
June 2014 Financial Statement
Beginning Balance: 1491.16
Checks Written:
· Ck #2414 $200.00 (CAEZ Rent)
· Ck #2415 $200.00 (CAEZ Rent)
Deposits Made:
· $413.00 (4/9/14)
o Bits & Pieces Flowers $ 50.00
o Jeanie Realty $ 75.00
o Delta Reimburse $188.00
o Dave Walker $ 50.00
o Clay Auto Parts $ 50.00
Checks Written Since This Statement of 4/30/14
· Ck #2416 $325.00 (BMI) (4/17/14)
· Ck #2417 $ 40.00 (Crystal Samples)
(5/6/14)
· Ck #2418 $200.00 (CAEZ Rent) (5/16/14)
· Ck #2419 $ 35.00 (Crystal Samples)
(6/5/14)
Deposits Made Since This Statement of 4/30/14
· $ 50.00 (Jim Ryan) (5/22/14)
· $1130.00 (5/23/14)
Deposits To Be Made
· $ 89.65
o $ 9.65(Ck# 4793) (Delta Communications)
o $ 60.00(Ck# 2758) (David Wayne)
o $ 20.00 (Ck# 6724) (Star Communication
Best Guess Balance as of 6/5/14 $2173.81
To Be Paid:
· ASCAP (272.00)
· SESAC (143.00)
· State Auto (606.76)
August 2014 Board Info
July 2014 Financial Statement
Beginning Balance: $4,792.40
Checks Written:
· Ck#2423 $4950.00 (FM Broadcast)(7/22/14)
· Ck#2424 $ 216.53 (CAEZ Rent &
Electric) (7/25/14)
· POS $
9.12 (Deposit Slips) (7/23/14)
· POS $ 19.00 (Singerscreations.com)(7/3/14)
Deposits Made:
· 7/14/14 $ 606.76 (Insurance Reimbursement)
· 7/21/14 $ 275.00 (Sponsor &
Derby Donations)
Checks Written Since This Bank Statement of 7/31/14
· Ck#2425 $ 105.98 (Delta/2 Battery
Backup)(7/29/14)
· Ck#2426 $ 251.00 (Coffman Insurance)(8/16/14)
Best Guess Balance as of 8/13/14: $1147.38
October 2014 Board Info
September 2014 Financial Statement
Beginning Balance: 2153.08
Checks Written:
· Ck#2428 $ 24.00 (USPS)(8/15/14)
· Ck#2429 $200.00 (CAEZ Rent)(8/16/14)
· Ck#2430 $200.00 (CAEZ Rent)
· POS $ 34.95 (Wal-Mart)(10-2-14)
Deposits Made:
· $190.00
o $20.00 (Star Communication-Donation)
o $20.00 (Star Communication-Donation)
o $50.00 (Greg Fitzwater-Ad)
o $50.00 (David Wayne-Ad)
o $50.00 (Mitchel King-Sponsor)
· $ 120.00
o Delta
o CCC
o Star Communication
· $4000.00
o State Grant
Deposits To Be Made:
· $50.00 (Mike Asbury-Football Sponsor)
· $50.00 (Country Short Stop-Football Sponsor)
Best Guess Balance as of 10/8/14: $6104.13
To Be Paid:
· ASCAP $272.00
Statement prepared by cgs without bank statement, used
checkbook only!!
2015 Board Info
January 2015 Board Info
December 2014 Financial Statement
Beginning Balance: 135.53
Checks Written:
· Check #2438 $200.00 (CAEZ Rent)
· Check #2439 $ 32.00 (Crystal Samples-Bookkeeping)(1-7-15)
Deposits Made:
· $200.00 (Membership Fees-Dave, Andy, Fred,
Liz, Pete)
· $100.00 (Basketball Sponsors-Greg, D.
Wayne)
Best Guess Balance as of 1-7-15: $203.53
February 2015 Board Info
January 2015 Financial Statement
Beginning Balance: $253.53
Checks Written:
· Check # 2438 $200.00 (CAEZ Rent)(12-22-15)
· Check # 2439 $ 32.00 (Crystal-Book
Keeping)(1-16-15)
· POS $ 5.39
(Magic Jack)(1-20-15)
· POS $ 37.73 (Magic Jack)(1-20-15)
Deposits Made:
· $300.00 (Derby, AW, Fred & Liz, Pete, Bball
Greg, D. Wayne)12-16-15)
· $ 80.00 (I. Cantrell, R. Donelson-Members,
Star Comm.)(1-20-15)
· $200.00 (Bball Barker, Advantage, Bits &
Pieces, CCB)(1-30-15)
· $450.00 (Members-Grigsby, Pierson, E Boggs,
G Defabio, Star)(1-30-15)
Checks Written Since This Bank Statement:
· Check #2440 $210.00 (CAEZ Rent)(1-16-16)
· Check #2441 $143.00 (SESAC 2014)(1-28-15)
· Check #2442 $332.00 (BMI 2014)(1-28-15)
Deposits To Be Made:
· $145.00
§ (Sponsors-Delta, Clay Family Pharmacy)
§ (Members-Marlyn &Dottie Starcher)
§ (Anonymous Donation)
Best Guess Balance as of 2-9-15 $350.41
Statement prepared by CGS
March 2015 Board Info
February 2015 Financial Statement
Beginning Balance: $350.41
Checks Written:
· Check #2443 $210.00 (CAEZ Rent)(2/17/15)
· Check #2444 VOID
· Check #2445 $125.00 (Royalty WVSSAC)(3/4/15)
· Check #2446 $ 24.00 (USPS
6 months)(3/4/15)
Deposits Made:
· $2800.00 (Fred)(2/17/15)
· $ 170.00
Best Guess Balance as of 3/11/15 $2951.41
Statement prepared by CGS with checkbook only!!!
April 2015 Board Info
March 2015 Financial Statement
Beginning Balance: $2951.41
Checks Written:
· Check# 2447 $ 32.00
(Crystal Book Keeping)(3/11/15)
· POS $ 15.89
(Radio Shack-Cable)(3/28/15)
· Check# 2448 $ 210.00 (Rent
CAEZ)(3/19/15)
· Check# 2449 VOID
· Check #2450 $2800.00???? (Fred Reimbursement)(4/6/15)
Deposits Made:
· $ 420.00 (Star Comm., CCHS, Greg
Fitz., Kevin Duff)
· $2532.10 (3/30/15)
Best Guess Balance As Of 4/8/15: $2920.62
Statement Prepared by CGS with checkbook only!!
May 2015 Board Info
April 2015 Financail Statement
Beginning Balance: 2920.62
Checks Written:
· Check #2440 $ 210.00 (CAEZ Rent)(3-19-15)
· Check #2443 $ 210.00 (CAEZ Rent)(3-19-15)
· Check #2445 $ 125.00 (Royalty WVSSAC)(3-27-15)
· Check #2446 $ 24.00
(USPS 6 months)(3-9-15)
· Check #2447 $ 32.00
(Crystal Samples)(3-16-15)
· POS $2476.66 (BSW)(3-6-15)
· POS $ 24.00 (Rite
Aid)(3-30-15)
Deposits Made:
· $2800.00 3-2-15
· $ 170.00 3-4-15
· $ 75.00 3-20-15
· $2532.10 3-30-15
Checks Written Since this statement of 3-31-15
· Ck#2449 VOID
· Ck#2450 $2800.00 (Fred Reimbursement)(4-6-15)
· Ck#2451 $ 210.00 (CAEZ Rent)(4-15-15)
Deposits To Be Made:
· $40.00 (Star Comm)
Best Guess Balance as of 5-6-15: $223.34
Prepared by CGS with March Bank Statement and Checkbook
(no April Bank Statement)
