2003
Minutes 2004
Minutes
2005
Minutes 2006
Minutes
2007
Minutes 2008
Minutes
2009
Reports
JUNE
WYAP Bd Meeting
AGENDA
June 8 2009
Everyone Invited
Opening
Minutes
Financials
Checking
ACT $2500 Grant
Loan extension
Celebration $$$
CAEZ Balance
09 Budget Digest $3000
Bank Loan due
Memorial and 1st Jam $$$
Station report
Telescoping Tower
Puter RAM memory
Main puter bogging down
New broadcaster
Memorial Celebration Review
Summer Jam Update
June 2009 Financial Report
Beginning balance 378.16
Deposits:
325 (Clay Services, BC&G sponsor, refund, Kitchen sponsor)
410 (Town donation, Frank outer)
300 (cash on hand)
155 (cash on hand)
1130 (BDA donation, cash on hand)
190 (cash on hand)
Checks :
2021 Tif 40. reimburse bunny hop
2022 Tif 775 purchase PA system
2023 Go Mart 10.22 wa wa
2024 Surplus 75 1 puter
2025 K Mart 12.02 purple flowers
2026 K Mart 12.02 flowers
2027 Thomas Helms 30 weed whacking
2028 Family Dollar 31.80 supplies
2029 Farm Store 225 pay bill
2030 Elk Power 250
2031 Foodlan 20.55 wa wa
2032
NOT IN NOT IN
2033 Family Dollar 22.53 charmin
2034 Dollar General 14.84 hula hoops
2035 Kathryn Workman 10.00 winner
2036 Kathryn Workman 10 winner
2037 John Boy Workman 10 winner
2038 John Boy Workman 10 winner for kid
2039 John Boy Workman 10 winner
2040 Tommy Pringle 40 winner
2041 Vicky Nottingham 25 winner
2042 Maxine Metheny 75 travel stipend
Ending Balance 792.10
Since last Statement
Deposits: $660(CAEZ reimburse) $360 (Delta, Delta,
CCSWA, Waddell)
Checks written since last statement
2032 State Auto Insurance 505.77
2043 Surplus 150
2044 Auction XXX giveaways and radio
2045 Delta 110 advertising
2046 Anthony Helms 30 weed whacking
2047 Family Dollar 21.67 don’t know
2048 Foodland 6.17 wa wa
Best guess as of June 6 2009, we have to our name: $947 plus
$250 cash
Spending it All
Bank loan is due $3700, needs extended this week.
Receipts for budget digest: new egg 68.97; transmitter 2538; projector
and puter 275; monitor and puter 115.00; cables 225; PA system 775;
all that adds up to 3772 additional receipts from surplus for puters =450
(mic clips not in yet)
200.00 needed to urchase telescoping tower
80.00 RAM memory strips needed
Outstanding bills:
25.0 Sec of State
26.0 185.00 Frontier
27.0 55.00 wa wa
28.0 171.00 power
81.00 Farm Store
June 09 Station Report
Syndicated from Pacifica, we're now auditioning Talk Nation radio show.
Pretty cutting edge 30 minute offering on current events.
With Summer break here, the Wed afternoon AK-94 show will go off the
air until Sept. High Schooler Hallie says she's starting a Monday afternoon
show. CMS broadcaster CJ says he will continue his Thursday afternoon
show thru the summer. Frank's Saturday night slot is now occupied with
a Drive In movie outside. Frank was emailed as to another night for his
show. No answer yet.
Jane Cook is now doing a Saturday afternoon 3 to 5pm show during the
Jam season, country and bluegrass and whatever else she can dig up. Great
to have Jane back and in a great schedule allowing for hyping the Saturday
night shows.
Pat Black says he may station 18 to 24 year old WorkForce workers
at the station for six weeks this summer. We can use them, maybe two, both
on air and for recording new music. Equipment wise, we can handle two doing
recording in Room A and C. They should start the last day of the month
and work 30 hours per week.
When transferring files from one live booth puter to the other, our
playlist skips and hangs up. Makes listening all but impossible. Noticed
the issue two months ago but may have been present a long time and just
didn't notice it. We're buying additional RAM memory for both puters.
WYAP is in need of another external hard drive. Currently the two we
use are nearly maxed out making recording this year's Jams impossible.
The station bought a used projector from Surplus last winter. The thing
works but is a little fuzzy (even after Pete cleaned it) during Saturday
night movies. Currently to drive the DVD movies, we're borrowing Nada's
lap top puter. Instead of continuing the lap top usage, we plan on
finding a small, light weight, DVD player for purchase or donation. I think
they are available for less than $40, new.
Saturday afternoon just before the first Jam, there was a reaaaaaaal
nasty smell present around the stage area. Didn't notice it Sunday when
I was there. Not sure the problem but it was bad.
Summer is here and we're in high gear. Report prepared by A Waddell
MAY
Board Meeting
AGENDA
May 11th 5:15pm
Everyone Welcome
Opening
Minutes
Station Report
Telescoping Tower?
Financials
General Ledger
Sponsors
Bingo Update (Bldg)
Spending $$$ equipment
Loan Pay off Update
Celebrations 09
Banners
Parade Organizer Needed
Apple Festival participation
$$$$ Town, CAEZ, BDA, No CCC, No word on Parks and Rec
yet.
Summer Jam
T Shirts
Volunteers and assignments
Schedule May 30th Yes or No
Drive In Movies
Work Party Much Needed
WYAP MEETING MINUTES
FOR May 11, 2009
Present: Andy, Tiffany, Pete, Dana, Dave, & Frank.
Opening: 5:25 pm
Station Report: Andy suggested
selling the old transmitter. It was decided to hold off until fall.
We discussed the need for a Telescoping Tower and all agreed to look for
a used or free telescoping tower so the station will never be without a
product.
Financials: One check was not recorded for around
$10 - $12 and all Broadcasters were paid. We owe the Secretary of State
$25.00; Southern States $281.00; Frontier is paid up except for this month
which is approximately $100.00; Power Co. is owed $177.00 total owed $333.00;
Water & Sewer is owed $24.24. All agreed to pay $250.00 to the
Power Co. and $200.00 to Southern States.
For Summer Jam we need to purchase the following: Pink
Tickets, water, pop, & toilet paper.
The Apple Festival has agreed to sponsor us $120.00 and
have an Apple Festival Night. They will also be manning a kid’s booth
during at the 3 holiday celebrations.
WYAP requested from Parks & Rec. Committee
$2,000.00 for Celebration fireworks. So far we have event commitments
of: $300.00 from the Town; $1,000.00 from CAEZ, and $1,000.00 from
BDA;
We owe $505.77 for Station Insurance which is due May
15, 2009 this amount is for the full year. Andy is to give bills to CAEZ
for $1,000.00 in donation.
Consensus: Pay the bills first to see if we have
the extra money to obtain the bingo licenses.
We have spent $3845.00 of the $4,000.00 grant money and
we still need 3 or 4 cables 2 sound mics and 2 mic stands with boom arms.
We decided to purchase 2 mic stands with boom arms, 2 mic cables and 1
speaker cable 50ft. from Mercy Music Supply. The loan payoff date is June
10th. We may have to pay the extra 90 days.
Andy is going to get a statement from the bank for cancelled
checks and turn in receipts to Connie at CAEZ. ASAP.
We need people to hang Banners.
There will not be a parade for Memorial Day but will have one
for the 4th of July and Labor Day with our famous, most wonderful, detail
oriented organizer the “Tiffanator” in charge of the parades. HA
HA!!!!!!!!!
Summer Jam: We have not got enough money to
purchase new shirts this year for now. Volunteers – Jane Cook is coming
back this year, Andy, Tiff, Pete, Kayla, hopefully Ashleigh. Dave isn’t
sure about his schedule, Frank may come help some. We need all the
help we can get!!!!! Summer Jams will start at 6:00 – 7:30
this year 7:45 at the latest. We will then send them to the auction and
ask them back for the movies which will start around 9:30.
We are in need of a work party ASAP!!! Jam
flyers are going up. Musican scheduling now in progress. Kayla
and Ashleigh need to put signs up at the High School. We aren’t sure
if we will get the plastic letters for the IGA sign or not yet. We
talked of the need to find a variety of bands.
It rained, it thundered, the sun shined, a rainbow
popped out without a pot of gold at the station and we all went home.
Minutes prepared by Tiff Farmer
STATION REPORT May 09
We're back! After 7 weeks of near zero audio, WYAP came back in
full force Thursday afternoon April 30th around 2pm. T Duffield volunteered
some time and bucket truck and in a matter of 30 minutes, the standing
wave was corrected. The difference is stunning.
With the new transmitter outputting in stereo and all our music now
ripped to stereo, for an LPFM, the sound is surprising.
Since then various boardsters have emailed in sound quality reports.
After moving the direction of the antenna several times, I think we're
about as good as it's going to get. The new direction is pointing more
southerly which allows better reception down to Procious and resuming
on Camp Creek Hill while allowing mostly static free listening to the North
to Ivydale. Tiff reports reception is better heading to Lizemores but still
not good.
That seven week long problem was not with our equipment but getting
to the equipment, antenna. There is a solution. Instead of antenna mounted
35 feet in the air, there are telescoping towers available. With a crank
the mast can be raised and lowered as needed. If we can get one,
it could be attached to the existing utility pole. When we need to move
it, just crank it down and put in a pick up truck.
Not cheap but with a little luck, we might find a used one for a couple
hundred dollars. I am now searching.
Programming wise, we're holding our own but with no new offerings.
Volunteers are doing a good job with Jane Cook coming back for a Saturday
afternoon show before Jams. It will be good having Jane back behind a mic.
Baseball season came and went without a broadcast. P Dobbins is supportively
of the effort and has said he's working on a new landline at Clay County
Park. Don Jarvis with parks and Rec said to bury the new line. That has
been conveyed to Mr Dobbins.
We have not sold the old transmitter. I think we should. If a
telescoping tower becomes available, I think we should buy it. We should
never allow ourselves to be without a product and at the mercy of
begging. Volunteers came thru but it was a sad time for 7 weeks. Prepared
by A Waddell
APRIL
WYAP Bd Meeting
AGENDA
April 13 2009 5:15
at the station, All Welcome
Opening
Minutes
Financials
Obama Stimulus
10 Budget Digest
07 Budget Digest – Loan (transmitter)
Celebration Update and Equip Needs
Station Report
Ramp Completed
Crappy Audio
Ripping
Standing Wave
New DJ
New Puter x 2
Bunny Hop Report Tiff
Celebration Update
Letters for RT sign, metal 101.7FM signs
Summer Jam Update
Work Party
Cleaning Welcome Center, Window cleaning, carpet
cleaning, underground storage, bring down PA system, install backdrop,
prepared by A Waddell
April BD Meeting Minutes
for March meeting
Present: Dana Perkins; Andy Waddell;
Peter Triplett; Tiffany; Fred Sampson; and Elizabeth Sampson
Meeting called to order by President, Peter
at 5:40 PM
Minutes Andy moved; Dana Seconded
that Minutes be approved with the following amendment. Page 1 at the bottom,
2007 budget digest if for equipment. Motion Carried
Finances: Fred Moved; Dana seconded
that financial report as presented be approved. Motion carried.
Membership monies received thus far is $75.00.
Fred completed a letter and Andy & Fred will take care of mailing
out the requests.
Appalachian Community Trust Grant: Guy called,
“We made the first round”
Business cost for sponsorship is $20.00 per month
or $240.00 per year.
09 Budget Digest request will be for renovations
, ie wheel chair ramp 2008 - - $3,000; 2007
- $4,000.
Loan of $3700,00 was approved
Request $1,000 each from Town, BDA, CAEZ,
Parks & Rec., and County Commission
Pete will research possibility of increasing
low power. Increase to 500 from 100.
Baseball 2nd week next month. Andy will
talk to parks about a dedicated telephone line in order to broadcast games.
March 21 at 9:00 AM - Clean up work party
Bunny Hop - Dance for Saturday night
4/11/09 at Senior Center 6:30 to 9:00
Prepared by Elizabeth Sampson
April 09 Financials
Beginning Balance 1257.95
Deposits 175.00 (AW loan, J Stover
25; D Moore $50)
3,700 bank loan
(grant)
Total Deposits 3875
Debits
Auto 12.70 Ginos party pizza
Auto 20.00 Gift Certificate
Auto 2538.00 new Transmitter
(grant/loan)
2002 AW 10 reimburse flags and
hats
2003 Frontier 200.
2004 Wa wa 30.00
2005 Elk Power 250.
2006 USPO 19.00 6 mths
rent
2007 BMI 298
2008 ASCAP 252
2009 WV Surplus 115 puter & monitor
2010 WV Surplus 275 puter & projector
2011 Surplus 75 puter
Total debits 4094
Ending Balance 1038.25
Since last statement
Deposits 165 (Tiff $20; M King
110; Senior Center 35)
No checks out
As of today , my best guess 1203.
Bills Owed
Farm Store 581
Wa Wa 51
Power 518
Frontier 77
SESAC 120
prepared by A Waddell
Station Report
April 2009
WYAP’s product is sound. During March and continuing into April,
our product sucked. It was almost non existent on 101.7FM and not much
better on our webcast. Here’s why
With the installation of the new stereo transmitter, the
reverse power (standing wave) gauge indicated a big problem. The new tranny
is more sensitive than the old one and prevented a stronger signal.
Also, most of our music was recorded in mono to take up less storage space
and bandwidth. With the tranny broadcasting in stereo and the input just
mono, the sound was coming out of just one channel radio. Crappy.
In the way of correcting… Attempts have been made to get up
on the tower via a “bucket” truck and adjust the standing wave. Weather
is not cooperating with Dee Campbell committed to providing the service.
More than half the music has been re-ripped to stereo so far. The Shoutcast
server has been reconfigured to stereo mode.
On the plus side, 13 year old CJ is now broadcasting after school
on Thursdays. He has had a great start. We continued to add newsy, commentary
and documentary programming shows. Weekdays we are now averaging 8 hours
each 24 hour period for that audio.
Dave and Tif along with help from Pete, Fred and Keith
put together the much needed wheelchair ramp to the station. Now completed,
the addition also increased stage size and better organization for getting
music acts on and off the stage. Very nice and long needed.
Dave, Kayla, Ashleigh, Fred and now CJ continue with their local
content programming. Their commitment is great. Saturday night’s Frank
has not been at the station this year and reports illness is keeping him
away.
Our equipment is holding up well with no breaks to report.
With the CCHS baseball season underway, we’re having problems
getting the telephone line installed at Clay County Park. Principal Dobbins
is the guy responsible for the hopefully free tele service there. Weather
hasn’t helped either. The holdup now is Parks and Rec who have the say
in the line being ariel or underground.
In the way of recommendations, we did use two mic cables for
use with the new transmitter. Those cables need replaced. And, WYAP has
never made the $100 donation to Pacificia which we need to do now.
Prepared by A Waddell
April 09 Celebrations Report
Funding Agencies
CCC No
BDA $1000
Town $300 plus traffic control/police/dumpster
CAEZ $1000 send invoices
Parks/Rec 1st Thursday in May
Ginos
Ice Cream Grants see Fran
Debits we need to do:
Insurance $600
Bands $500
Dogs, Dance, Run
Karaoke Contests $900 (300 each celebration)
Advertising $200
We plan to charge an entry fee for Run, Dance, and Dogs entrants this
year to defray cost
Needs:
Plastic letters for RT’s sign
3 Guitar mics
2 guitar ¼” to XLR connection for snake
2 Mic stand extenders, boom stick
1 new 50’ speaker cable
Stereo 1/8” cables for CD player
3 Mic cables, 25’
Prepared by A Waddell
MARCH
WYAP Bd Meeting
AGENDA
March 9th 5:15pm
At the station
Everyone Invited
Opening
Meeting Minutes (on web)
Finances
Statement
Membership Campaign Update
Bd member dues
ACT Grant response from Gaye
09 Budget Digest to be submitted (for what)
08 Budget Digest - what we're asking for
New Voices grant
Loan OK'd, transmitter, delay, cut off equipment
Requests to: CCC, BDA, CAEZ, Town, Solid Waste
Station report
New Telephone Interface
2 monitors and tower sold, paid, one more to go
HP to King
TG and Baseball season, parks & Rec tele needed
Work Party Date
Wind damage
Paint roof
Bunny Hop Fundraiser?
By law change vote, 51% to 5
Summer Jam time, auction coordination
March 09
Station Report
Robert Eakle came thru again with a nice
telephone interface which should make on air interviews more audio. So
far, it is hooked up, and appears to work. We need someone here late night
and someone on the other end with a radio tuned to 101.7 so we can try
it out.
At the station we properly hooked up the
radio to the mixer and can now monitor our FM signal from the broadcast
booth. A world of difference!
We continue to have internet connectivity problems
at the transmitter. Pete has monitored the connection and discovered the
system is disconnecting often resulting in YAP going off the air. Frontier
once again! Trying to eliminate the problem, we switched out the Dell for
an HP at the transmitter site. Helped but still no solution in sight. During
Feb, at times, it was all but impossible to stay on the air. It was bad,
real bad.
Reps from Prometheus visited the station
the last Saturday in Feb. The visit answered many questions and renewed
a relationship for technical support in the future.
The just completed B Ball season went very well including
airing the first sectional game for the Panthers. Our audio and sportscasters
came across very well. TG has received a $20 gift certificate for
his efforts. Nada and Dale will soon receive theirs.
Kayla has added sidekick Ashlieh during
her Wed afternoon show. The duo is now working together for better programming.
I hope someday, Ashlie will expand to her own afternoon slot aided by Middle
Schooler Rebeccah.
Throughout the daily cycle, many newsy, interviews,
and commentary shows are being inserted. Haven't any comment from the public
on the programming.
Environmentalist Tammy Rose is considering a weekly
program as is Glen Sutton. Both should be up and working by month's
end.
Equipment wise, we need another puter in
Room C work station which drives the printer. Broadcast equipment is holding
up well with no breaks. With winter behind us, the water lines freezing
during cold temps may be behind us until November. We hope to order the
new transmitter and gear this week maybe.
The Machine wants to reestablish the Skype
tele service for airing long distance interviewees, so far we haven't taken
the time to do so.
We made it thru Feb but just barely.
Report prepared by A Waddell
March 09
Financial Report
Celebration Account was closed
CHECKING
Beginning balance 511.14
Deposits 1116.46
(Valentine Dance 176; Frank 260; Farmers Insurance $32;
Celebration Acct 598.46; Wilson Funeral 50)
Debits
Surplus 100. 2 monitors
Radio Shack 26.49 monitor cable
A Waddell 12.
reimburse for 6 flags
Senior Center 70.
Rent
Surplus 75. 1 puter
Tiff Farmer 70
reimburse, Valentine
Family Dollar 16.16 cleaning supplies
Ending Balance 1257.95
Deposits since last statement 175.
(AW loan 100; D Moore 50; J Stover 25)
Checks since last statement
AW 12
flags, caps
Tele 200
Wawa 30
Elk Power 250 (Balance
50)
USPO 19
(6 mth rent)
BMI 298 (royalty)
ASCAP 252 (royalty)
Surplus 115 (puter
and small monitor)
Total 1212
Best guess, total in checking 220.00
Still owe one royalty, 50 in power & 14 Tif.
Receivables: 110-one puter; 150-one puter
Celebration Update
One day events Memorial, Independence, Labor. Which days?
Request funds from CCC BDA CAEZ Town
Parks & Rec
Include Apple as partner?
Include a run/walk with $10 fee. Need a coordinator
Round up three food vendors . Need a coordinator
Parade each Celebration. Need a coordinator
SUMMER JAM Questions
Maybe start earlier to coordinate with Auction
90 show max
Need vendors
Bingo Friday night or Sat before the Jam?
Two 35 minute shows instead of one 90 show and record
each?
Square dancers before or at half time?
Volunteers needed big time
Movies? When? Popcorn person?
FEBRUARY
WYAP
Board Meeting
February
9, 2009
Present:
Peter Triplett, President; Fred Sampson, Vice President; Elizabeth Sampson,
Secretary/Treasurer; Dana Perkins, Tiffany Farmer
Frank Tobia, Andy
Waddell, Volunteer Station Manager
Peter
called meeting to order @ 5:50 PM . The January 12, 2009 meeting
Minutes were read. Motion by Dana to approve, seconded by Fred. Motion
approved.
Andy
presented the Financial report dated Feb 9, 2009 After
reviewing and discussion, Fred moved to approve the financial report, Dana
seconded. Motion approved.
Grants:
GKVF Grant: Andy reported
that we had missed the deadline to ask for this grant.
YES WE
CAN GRANT: Frank and Andy reported that this Grant was due on Feb 12, 2009
and that Frank would prepare and submit to Andy on Feb 11th and they together
would submit by the deadline of Feb 12th.
Budget
Digest Grant: 2009 The request is to be for buying Radio station Equipment,
New and replacement of old equipment. We agreed to ask for this Grant this
time. Andy will submit before deadline.
2007 B.D. Grant
: This Grant is for WYAP Operations and is available and approved for use
now. We agreed to purchase a new Transmitter for the Station and to try
and sell our old one
Fred
moved that we apply for a 90 day loan from Gassaway Bank for $3,700.00
to be used for: New Transmitter, Remote Disconnect, Electronic 7-10 second
delay. Seconded by Tiffany. Motion passed. Andy and Pete will apply for
this loan promptly.
OBAMA
STIMULUS GRANT: Andy advised that he would apply for enough $ to: Purchase
a building, large enough to house a commercial Theater and our radio station
in Clay.
Budget
Digest 2009 We agreed to apply for $ for: Recovery slider, Sound
proofing Booth, Sportscast equipment. Must be entered by 6-1-09
STATION
REPORT Fred moved to approve station report dated Feb.
2009’ seconded by Dana. Motion passed.
BY-LAW
CHANGES The proposed By-law changes proposed
and read at the Jan 12th 2009 meeting , ie; 1-ARTICLE 4. The number
of Board of Directors shall be eleven. Officers shall be elected from the
Board of Directors members. Dana moved, Fred seconded. All
voted aye except for one. Motion Passed.
We discussed Article 5 as proposed and read at the January 12th,
2009 meeting as follows; II Article 5. A quorum
shall be 51% of the members of the Board of Directors. After
much discussion this was changed and read by the Secretary/Treasurer to
the Board the following as a first reading, so that it can be read a second
time at the next Board meeting and can be voted on at that meeting,
II Article
5. A quorum shall be 5 members of the Board of Directors. Dana moved to
accept, Tiffany Seconded. Motion passed to read and vote upon this at the
next Board meeting.
The next
Board Meeting is set for March 9th, 2009, at WYAP Station.
Fred motioned to adjourn, Dana seconded. Motion passed. We adjourned
Elizabeth Sampson,
Secretary, Treasurer.
WYAP Bd Meeting
AGENDA
Feb 9 2009
5:15pm
At the station
Public Encouraged
to Attend
Opening
Financials
GKVF Grant
Yes We Can Frank
Budget Digest 09 request
Obama $$$$
Station
Report
Monitors 2
Media Player Switch
New Tele Equip donation
Froze pipes
Web Cam Down
Web site Hack change
Membership
Campaign
On Air
Correspondence Campaign
In Print
Valentine's
Dance Tiff
By Law
Changes (2)
WYAP
Minutes from 1/12/09
Present: Fred Sampson; Andy Waddell: Tiffany Farmer:
Peter Triplett; Dana Perkins; Dave Derby; Elizabeth Sampson
Meeting called to order at 5:30 PM by President, P. Triplett;
Minutes from previous meeting presented; moved to be approved by
Fred, 2nd by Dave. Motion carried Financials:
Information presented Andy W. Dave moved, Fred 2nd to be approved.
Motion carried.
Still pending receipt of monies on 2 grants (budget digest type) . One
for 4,000 in 2007 and one for 4,000 in 2006. The both have been approved
but there is still paperwork pending; awaiting necessary forms.
Andy reported need for a better sound and this could happened with a new
stereo transmitter (7 second delay; cut off is part of it). Cost
around $2,500.00. Dana moved, Fred seconded to purchase the
new transmitter. Motion carried
Membership drive; Fred and Andy agreed to work on this.
Grants:
AC for operations approx $4200.00 available Grant available
Fresh New Voice; 2 yr. grant $25,000 by 2/12/09; Frank Tobia told
Andy he would work on it.
Station report: was presented by Andy W. Liz moved, Fred seconded
to approve the report. Motion carried. Year End Report was presented.
It will also be included with Winter Newsletter and will be mailed with
membership letter.
Friday Town council Meeting: Mayor Brown paid $250.00 for WYAP sewer
hookup that had been in controversy since we had paid $125.00 which we
understood was the full amount. Board approved sending a Thank
You letter to Mayor Brown. Peter Triplett suggested that Mayor Brown’s
picture with thank you be put on the Website. All agreed it was a good
idea.
Valentine Day’s Dance will be Saturday 2/14/09 at the Senior Center at
Two Run at 6:30 to 9:00. Tiffany is coordinating the event.
Board Member elections: Fred moved; Dave 2nd that we would retain
the 9 current 9 board members. They are: Peter Triplett; Fred
Sampson; Elizabeth Sampson; Dana Perkins; Dave Derby; Andy Waddell; Lindy
Myers; Tiffany Farmer; Frank Tobia Motion Carried.
Election of Officers: Dana moved; David seconded that we keep
the current officer in place. Motion Carried.
Officers
are: Peter Triplett, President; Fred Sampson, Vice President;
Elizabeth Sampson , Secretary/Treasurer.
Andy Waddell presented to the Board that he believed we should increase
the number of Board Members and that the by-laws be changed to reflect
the change and that the by-laws also state that the officers shall be elected
from the Board of Directors. After much discussion the following
By-Laws change was recommended and this will be the first reading of those
changes and then can be voted on at the next meeting.
By-Laws Changes Proposed 1/12/09
I. Article 4.
The number of Board of Directors shall be eleven. Officers shall be elected
from the Board of Director Members.
II. Article 5.
A quorum shall be 51% of the members of the Board of Directors.
These
proposed changes were voted for by: Liz Sampson; Fred Sampson; Andy
Waddell; Dave Derby; Dana Perkins; Peter Triplett; and Tiffany Farmer,
each have signed the written proposal. There were no nay votes.
Those notes will become part of the Board Minute Records, attached to the
permanent file. The seconded reading of the By-Laws change will be at the
regularly scheduled meeting in February.
Fred
Moved; Dave seconded that the meeting be adjourned. The next meeting on
February 9, 2009 at 5:15 PM
Presented
by: Elizabeth Sampson, Secretary
WYAP
Financial Report
Feb
9 2009
Celebration
Account 598.46
Checking
Account:
Beginning
Balance 379.91
Checks
and Debits:
Clay
Wa Wa 60. (2 months)
Elk
Power 300. (1 ½
months)
Tiff
Farmer 70.00 (reimburse)
Frontier
200.
Radio
Shack 13.77 (Sports Headset)
Total
643.77
Deposits:
B Ball: Mardell Nevans; Nancy Updegrave, Country short Stop, Jack Brown,
Fred/Liz, Salisbury Auto, John & Judy, Football: Big Otter Tire
435.00
B Ball:
Kates, King Towing, Kayo Starcher
Membership:
F Tobia Sr 380.
Total
Deposits 775
Ending
Balance 511.14
Since
Statement:
1195
WV Surplus 100. (2 monitors)
1196
Radio Shack 26.49 (Monitor cable)
1197
Andy Waddell 12. (6 flags)
My best
guess , today, WYAP has 372.65 in checking
Bills Due: USPO $38; Frontier 285; Elk Power 300; WaWa 22;
ASCAP 252; SESAC 120; BMI 298 Total Due:
$618 plus $670 in royalties
Note: We have NOT donated to Pacifica nor any of our other providers. That's
also something we need to do ASAP.
Feb
09 Station Report
Freezing
temps shut down the restroom for much of Jan. The problem occurs when temps
drop below 25 degrees. I think the problem is outside the station where
the water line crosses the ravine. So far nothing damaged inside.
A hacker whacked the station web site Jan 26th making viewing impossible.
Although not malicious, easy to restore, it showed us the need to
change passwords every so often. The web cams came back on line the first
week in Feb.
Programming wise, we added Bruce Cutler's Country Roots program once a
week; Pacifica's 4 hour Black History month programming; and, plan to broadcast
the all night Homeless Marathon Feb 23rd. Kayla continues to grow with
her Wed afternoon show. Dave is now coming in around twice
a week for his evening shows. Fred invited in a guest speaker for his Roundtable
Show. Very nice addition. We're continuing our second month with lots of
auto inserted news and documentary programming M thru F. So far no comments
from our listeners either up or down.
So far, YAP has been able to sportscast all the CCHS home games and sounding
pretty good too. A set of headphones for the phone jam box ($13) was replaced.
There's about 6 home games left in the season. Sportscaster TG Griffith
came up with a way of sending the gym's audio directly into our broadcast
box making the homecoming apart of our Feb 6th offering. Real nice.
Wrapped in a towel and with a 60 watt light bulb glowing, the slave 'puter
at the transmitter shed has not froze up this season. We received word
from Bob Eakle that he's donating a phone connection box ($500) which should
allow us to do much improved phone interviews. The equipment was shipped
Friday Feb. 6th.
Our nearly new mixer board has many options to make life easier. We hooked
up the Room A radio to the mixer Feb 6th. Now, the broadcaster can easily
know if the signal is going out on the 101.7 FM airwaves. Something we've
needed for a long time. A newly downloaded freebee playlist
creator is working much better than our live365 software. Not perfect but
working!
Problems: The internet connectivity at the shed is dropping our signal
often. Switching to the media player in the broadcast booth has not improved
our logging in via remote. It's made it worse! I can longer log in from
home and change the playlist at midnight. That's a real problem Saturday
nights when we normally shift to gospel tunes.
Our returning morning guy has not. The Machine has been away due
to cold weather. We're in need of new Celtic tunes; and more,
much more, local content programming.
I will be back up and running unrestricted by the end of this week.
Prepared
by A Waddell
---
Jan 09 Financial Report
Celebration Acct 598.46
Savings 10.94
Checking Account
Beginning Bal 788.05
Debits
IX Web Hosting 59.40
1968 Farm Store 208.78
1988 Clendenin Floor 31.80 steamer
1989 Air Care 107.96 new thermo
Total spent 408.14
No Deposits
Ending Balance 379.91
Since last Statement
Deposits (1-4-09) 445 Nevans, Updegrave,
Johnson, Jack Brown, Sampsons (all B ball sponsors). Big Otter Tire (F
ball), Salisbury, John Coulter, Judy Gregerich (B ball)
380 Kates; Kings; Kayo (B Ball); and Frank
Tobia Sr (30)
Total Deposits 825
Checks written since last statement
1990 Wa wa 60 2 months
1991 Power 300 $50 balance due
1992 Tif Farmer 70 reimburse from Xmas party
Sub total 430.00
Best guess, as of Jan 10 2009, WYAP has $734 in checking
Bills paid but royalties are now due!!!
Incomplete Jan posting. Mr Station Manager is a sick puppy!
